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NAVFAC P-300MAY 1997

Naval Facilities Engineering Command200 Stovall StreetAlexandria, Virginia 22332-2300


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NAVFAC P-300May 1997





200 Stovall StreetAlexandria, VA 22332-2300

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Naval Facilities Additional copies may beEngineering Command obtained from:Code 134200 Stovall St. Defense Distribution DepotAlexandria, VA 22332-2300 Susquehanna, Pennsylvania

Building 55450 Carlisle PikeMechanicsburg, PA 17055-0789

SN: 0525-LP-003-4540

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This publication has been prepared by the Commander, Naval Facilities EngineeringCommand. The policies set forth herein implement the requirements of the Chief of NavalOperations as prescribed in the DoD 4500.36-R applicable to motor vehicle management. These policies and procedures are applicable for all personnel concerned with themanagement of transportation equipment throughout the Navy.

The purpose of this publication is to assist management at all levels in properly dischargingtheir responsibilities in the efficient management of the transportation program. Theinstructions, guides, procedures, and criteria are provided for exercising both technical andmanagement controls to attain full and cost effective utilization of funds, personnel, andequipment.

General and detailed procedures for the administration, operation, and maintenance oftransportation equipment are covered. These areas include administration, procurement,rental, charter, assignment, loan, utilization, registration and technical record control,disposition, and operational procedures for automotive, construction, and railroadequipment. Procedures are also included for maintenance planning, scheduling,maintenance control, material support, vehicle and equipment modification, painting,identification and markings, protective coatings, and for selection and application of fuelsand lubricants.

This manual incorporates the NAVFAC P-404, Naval Construction Force EquipmentManual, with the exception of Weight Handling Equipment (WHE). Guidance on WHE hasbeen combined with the NAVFAC P-307, Management of Weight Handling Equipment.

This manual is certified as an official publication of the Command, and, in accordance withthe SECNAVINST 5600.16, has been reviewed and approved.

Captain, CEC, U.S.NavyDirector of Public Works Support

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This publication provides instructions for the management of transportation equipment. Procedures for administration, operation, and maintenance are detailed. These includeprocurement, technical record control, disposition, and procedures for the operation ofautomotive, construction, and railroad equipment. Maintenance functions such asscheduling, shop control, material support, equipment modification, painting, protectivecoatings, markings, and guidelines for fuels and lubricants are included.

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1.1 PURPOSE .................................................................................................................. 1-11.2 SCOPE .... .................................................................................................................. 1-11.3 CANCELLATION......................................................................................................... 1-11.4 AUTHORITY ............................................................................................................... 1-11.5 DoD VEHICLE POLICY............................................................................................... 1-11.6 DoD OSH PROGRAM REQUIREMENTS AND PROCEDURES.................................. 1-21.7 PROGRAM RESPONSIBILITIES FOR AUTOMOTIVE VEHICLES,

CONSTRUCTION, AND RAILWAY EQUIPMENT ....................................................... 1-21.7.1 NAVAL FACILITIES ENGINEERING COMMAND............................................ 1-21.7.2 CBC PORT HUENEME ................................................................................... 1-31.7.3 TRANSPORTATION EQUIPMENT MANAGEMENT CENTERS (TEMCs)....... 1-31.7.4 CLAIMANT...................................................................................................... 1-51.7.5 SHORE ACTIVITIES........................................................................................ 1-61.7.6 DEPLOYABLE UNITS ……………………………………………………………….1-6

1.8 SUPPORT OF MARINE CORPS FORCES................................................................. 1-61.9 NAVAL SUPPLY SYSTEMS COMMAND .................................................................... 1-61.10 TRANSPORTATION MANAGEMENT ASSISTANCE VISITS (TMAVs)...................... 1-6

1.10.1 COORDINATION WITH FIRE DEPARTMENT ............................................. 1-7 1.10.2 FREQUENCY AND REPORTING................................................................. 1-7

1.11 INTRA-SERVICE SUPPORT AGREEMENTS............................................................ 1-91.12 OFFICIAL USE .......................................................................................................... 1-9

1.12.1 LEGISLATIVE CONSTRAINT....................................................................... 1-9 1.12.2 OPERATION OF MOTOR VEHICLES BY PERSONNEL ON

OFFICIAL TRAVEL (TDY/TAD) .................................................................. 1-10 1.12.3 DEPLOYED FORCES ................................................................................ 1-10


EMPLOYMENT ............................................................................................ 1-121.13.6 TEMPORARY DUTY (TDY)............................................................................ 1-121.13.7 COMMAND AND CONTROL VEHICLE ASSIGNMENTS ............................... 1-121.13.8 GROUP H-T-W TRANSPORTATION............................................................. 1-12

1.14 ILLEGAL USE PENALTY ......................................................................................... 1-121.15 USE OF GOVERNMENT VEHICLES IN THE NATIONAL CAPITAL

REGION................................................................................................................... 1-121.16 PERMISSIBLE OPERATING DISTANCE (POD)...................................................... 1-121.17 MUTUAL ASSISTANCE AND COOPERATION........................................................ 1-13

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2.1 ASSIGNMENT ............................................................................................................ 2-12.1.1 GENERAL ASSIGNMENT CRITERIA ............................................................... 2-12.1.2 ASSIGNMENT CONTROLS .............................................................................. 2-12.1.3 NEW TRANSPORTATION EQUIPMENT ASSIGNMENT.................................. 2-32.1.4 ASSIGNMENT TO SHIPS AND AFLOAT COMMANDS ..................................... 2-42.1.5 ASSIGNMENT TO THE NCF, NCTs, AND SOUs............................................... 2-52.1.6 TEMPORARY ASSIGNMENT OR LOAN........................................................... 2-52.1.7 ASSIGNMENT OF COURTESY VEHICLES...................................................... 2-62.1.8 ASSIGNMENTS FOR EMERGENCY AND DISASTER PURPOSES................. 2-62.1.9 ASSIGNMENTS TO COMMISSARIES, EXCHANGES AND MESSES

ASHORE........................................................................................................... 2-72.1.10 ASSIGNMENT TO NONAPPROPRIATED FUND ACTIVITIES........................ 2-7

2.2 INVENTORY OBJECTIVES (IOs)/TABLES OF ALLOWANCES..............................….2-72.2.1 GENERAL PROVISIONS FOR IOs ................................................................... 2-72.2.2 PROCEDURES FOR IOs ................................................................................ 2-102.2.3 COMNAVFACENGCOM IO REVIEW/APPROVAL........................................... 2-112.2.4 TABLES OF ALLOWANCES (NCFs/SOUs) ..................................................... 2-11

2.3 BUDGETING............................................................................................................. 2-122.3.1 INVESTMENT ................................................................................................ 2-122.3.2 EXPENSE ...................................................................................................... 2-12

2.4 MATERIAL MANAGER ............................................................................................. 2-122.4.1 PRIOR APPROVAL FOR PROCUREMENT................................................... 2-122.4.2 TRANSFERS OF EQUIPMENT BY SHORE ACTIVITIES .............................. 2-122.4.3 TRANSFERS OF EQUIPMENT BY NCFs/SOUs............................................ 2-13

2.5 FOREIGN PURCHASES........................................................................................... 2-152.6 ACQUISITION OF FUEL EFFICIENT VEHICLES ..................................................... 2-152.7 REPLACEMENT CRITERIA...................................................................................... 2-15

2.7.1 LIFE EXPECTANCIES .................................................................................. 2-152.7.2 REPAIR AND/OR REPLACEMENT DETERMINATIONS FOR



2.7.4 COSTING OF REPAIR ESTIMATES FOR TRANSPORTATION EQUIPMENT................................................................................................ 2-16

2.8 REQUIREMENTS ..................................................................................................... 2-182.8.1 INITIAL ISSUE AND REPLACEMENT PROCUREMENT REQUESTS .......... 2-182.8.2 TRANSPORTATION EQUIPMENT P-1 LINES.............................................. 2-192.8.3 OPN REQUIREMENTS PROCEDURES ....................................................... 2-192.8.4 DBOF REQUIREMENTS PROCEDURES ..................................................... 2-23

2.9 LEASE OF MOTOR VEHICLES................................................................................ 2-242.9.1 AUTHORITY ................................................................................................. 2-242.9.2 POLICY FOR LEASING VEHICLES.............................................................. 2-242.9.3 ADMINISTRATION........................................................................................ 2-242.9.4 LIMITATIONS................................................................................................ 2-252.9.5 JUSTIFICATION/ECONOMIC ANALYSIS ..................................................... 2-262.9.6 LEASE-PURCHASE AND LEASE-TO-OWNERSHIP AGREEMENTS........... 2-262.9.7 SHORT-TERM RENTAL................................................................................ 2-282.9.8 LONG-TERM LEASING ................................................................................ 2-282.9.9 REPORTS..................................................................................................... 2-302.9.10 RENTAL OF CONSTRUCTION EQUIPMENT ............................................... 2-33

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CONTENTS PAGE NO. PROCEDURE……………………………………………………………………….2-332.9.10.2 AUTHORITY................................................................................................ 2-342.9.10.3 GENERAL PROVISIONS FOR CONSTRUCTION EQUIPMENT RENTAL .. 2-34


REGISTRATION NUMBER ASSIGNMENT ................................................... 2-362.10.2 SPECIAL VEHICLE REGISTRATION IN THE NATIONAL CAPITAL REGION2-392.10.3 NONAPPROPRIATED FUND VEHICLE REGISTRATION............................. 2-40

2.11 ALTERATIONS AND MODIFICATIONS................................................................... 2-402.12 DISTRIBUTION OF EXCESS TRANSPORTATION EQUIPMENT............................ 2-40

2.12.1 DISPOSITION PROCESS............................................................................. 2-402.12.2 REPORTING OF EXCESS MEDICAL, RAILWAY, FIRE FIGHTING, AND

MATERIAL HANDLING EQUIPMENT ........................................................... 2-412.12.3 PREPARATION OF SF 120, REPORT OF EXCESS PERSONAL

PROPERTY .................................................................................................. 2-422.12.4 DISPOSITION OF SERVICEABLE EXCESS TRANSPORTATION

EQUIPMENT (SHORE ACTIVITIES) ............................................................. 2-452.12.5 DISPOSITION OF UNSERVICEABLE EXCESS TRANSPORTATION

EQUIPMENT................................................................................................. 2-452.12.6 DISPOSITION BY SURVEY .......................................................................... 2-452.12.7 CASEMIS INVENTORY RECORD ADJUSTMENT........................................ 2-45

2.13 WARRANTIES AND DEFICIENCIES ....................................................................... 2-462.13.1 WARRANTIES-GENERAL ............................................................................ 2-462.13.2 DEFICIENCIES ............................................................................................. 2-462.13.3 THEFT AND DAMAGE DEFICIENCIES SUSTAINED IN SHIPMENT ........... 2-462.13.4 SAFETY DEFICIENCIES .............................................................................. 2-462.13.5 WARRANTY DEFICIENCIES ....................................................................... 2-472.13.6 CONTRACT DEFICIENCIES ........................................................................ 2-472.13.7 TECHNICAL DOCUMENTATION DEFICIENCIES ........................................ 2-472.13.8 ASSISTANCE WITH CESE DEFICIENCIES ................................................ 2-482.13.9 PREPARATION AND DISTRIBUTION OF QUALITY DEFICIENCY

REPORT (QDR), SF-368 .............................................................................. 2-482.13.10 ADDITIONAL QDR GUIDANCE................................................................... 2-48

2.14 PAINTING AND IDENTIFICATION MARKINGS ...................................................... 2-492.14.1 PAINTING SPECIFICATIONS, STANDARDS AND AUTHORIZED COLORS2-492.14.2 REPAINTING REQUIREMENTS .................................................................. 2-502.14.3 RECRUITING VEHICLES............................................................................. 2-512.14.4 VEHICLE IDENTIFICATION......................................................................... 2-512.14.5 SPECIAL MARKINGS FOR AVIATION AND GROUND FUEL

SERVICING VEHICLES .............................................................................. 2-542.14.6 AIRCRAFT/FUEL SERVICING AND AVIATION MOBILE ORDNANCE EQUIPMENT................................................................................................ 2-552.14.7 TEMPORARY IDENTIFICATION OF VEHICLES ......................................... 2-552.14.8 WARNING STRIPES FOR VEHICLES, CONSTRUCTION, AND ALLIED

EQUIPMENT............................................................................................... 2-562.14.9 HAZARDOUS MATERIALS AND DANGEROUS ARTICLES ........................ 2-562.14.10 SLOW-MOVING VEHICLES......................................................................... 2-562.14.11 FLAG OFFICER AND VIP IDENTIFICATION ............................................... 2-562.14.12 LAW ENFORCEMENT/SECURITY VEHICLE MARKINGS.......................... 2-562.14.13 AMBULANCE EMBLEMS AND MARKINGS ................................................. 2-562.14.14 EXEMPTIONS FROM IDENTIFICATION MARKINGS.................................. 2-582.14.15 RECORDS OF EXEMPTED VEHICLES ....................................................... 2-58

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2.14.16 REMOVAL OF MARKINGS ........................................................................................ 2-582.14.17 SPECIAL MARKINGS .................................................................................. 2-58

2.15 ACTIVITY/UNIT TRANSPORTATION ORGANIZATION.......................................... 2-612.15.1 RESPONSIBILITIES...................................................................................... 2-612.15.2 ORGANIZATIONAL COMPONENTS.............................................................. 2-612.15.3 THE NCF/SOU EQUIPMENT ORGANIZATION (TITLES AND DUTIES)........ 2-62

2.16 TRANSPORTATION MANAGEMENT INFORMATION SYSTEMS........................... 2-672.17 MOST EFFICIENT ORGANIZATION (MEO) ........................................................... 2-68

2.17.1 COMMERCIAL ACTIVITIES (CA) PROGRAM............................................... 2-71

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3.1 TRIP TICKETS............................................................................................................ 3-13.2 DISPATCHER’S LOG ................................................................................................. 3-13.3 BUS SERVICE............................................................................................................ 3-1

3.3.1 BUS SERVICE, GENERAL ............................................................................... 3-13.3.2 MASS TRANSPORTATION SERVICES (GROUP HOME-TO-WORK


PROGRAMS ..................................................................................................... 3-93.3.5 LIBERTY BUS SERVICE................................................................................... 3-93.3.6 EMERGENCY BUS SERVICE........................................................................... 3-93.3.7 SCHOOL BUS................................................................................................. 3-10

3.4 OPERATION OF AMBULANCES.............................................................................. 3-103.5 ASSIGNMENT AND OPERATION OF LAW ENFORCEMENT VEHICLES ............... 3-11

3.5.1 USE OF LAW ENFORCEMENT/SECURITY VEHICLES............................... 3-113.5.2 AUTHORIZED VEHICLES............................................................................. 3-113.5.3 NON-STANDARD VEHICLES ....................................................................... 3-123.5.4 ACQUISITION OF LAW ENFORCEMENT/SECURITY VEHICLES ............... 3-12

3.6 UTILIZATION ........................................................................................................... 3-123.6.1 CESE UTILIZATION PROGRAM..................................................................... 3-123.6.2 TECHNICAL COORDINATION/ASSISTANCE ................................................ 3-123.6.3 APPLICABILITY .............................................................................................. 3-133.6.4 EQUIPMENT SUBJECT TO THE PROGRAM................................................. 3-133.6.5 EQUIPMENT EXCLUDED FROM THE PROGRAM......................................... 3-133.6.6 FORMULA FOR UTILIZATION REPORTING.................................................. 3-133.6.7 ACTIVITY UTILIZATION REPORT, NAVFAC 9-11240/9................................. 3-143.6.8 UTILIZATION ANALYSIS ................................................................................ 3-163.6.9 CUSTOMER NOTIFICATION OF EQUIPMENT UTILIZATION

PERFORMANCE............................................................................................. 3-163.7 GUIDELINES FOR ACHIEVING MOTOR VEHICLE FUEL ECONOMY..................... 3-17

3.7.1 VEHICLE USAGE REDUCTION...................................................................... 3-173.7.2 OPERATION OF VEHICLES IN A FUEL EFFICIENT MANNER...................... 3-17

3.8 TESTING AND LICENSING OF VEHICLE AND EQUIPMENT OPERATORS........... 3-183.8.1 POLICY........................................................................................................... 3- POLICY FOR NCF AND SOUS ..................................................................... 3-183.8.2 APPLICABILITY .............................................................................................. 3-183.8.3 DoD CONTRACT PERSONNEL...................................................................... 3-193.8.4 MOTOR VEHICLE OPERATOR'S TESTING AND LICENSING

PROCEDURES ............................................................................................... 3-193.8.5 LICENSE APPLICATIONS .............................................................................. 3-203.8.6 OPERATING GOVERNMENT-OWNED/LEASED MOTOR VEHICLES

ON OFFICIAL BUSINESS............................................................................... 3-203.8.7 REQUIREMENTS FOR ISSUE OF AN OF-346.............................................. 3-223.8.8 TESTING OPERATORS FOR TRANSPORTATION OF EXPLOSIVES

AND HAZARDOUS MATERIAL....................................................................... 3-233.8.9 OPTIONAL FORM 346 (OF-346) GOVERNMENT MOTOR VEHICLE

OPERATOR IDENTIFICATION CARD ............................................................ 3-233.8.10 PHYSICAL FITNESS REVIEW...................................................................... 3-243.8.11 EXPIRATION AND REVOCATION OF OF-346 ............................................. 3-243.8.12 NATIONAL DRIVER REGISTER (NDR) ........................................................ 3-25

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3.8.13 ACCIDENT REPORTING AND TRAFFIC SAFETY PROGRAM .................... 3-253.8.14 COMMERCIAL DRIVER'S LICENSE PROGRAM (CDLP) ............................. 3-26

3.9 CONSTRUCTION AND RAILROAD EQUIPMENT OPERATORTESTING AND LICENSING PROGRAM................................................................... 3-283.9.1 APPLICABILITY TO ALL PERSONNEL........................................................ 3-283.9.2 PERSONAL AND PHYSICAL QUALIFICATIONS......................................... 3-283.9.3 PREREQUISITE SAFETY INSTRUCTION, WRITTEN EXAMINATIONS


OPERATOR LICENSE ................................................................................. 3-303.9.5 USE AND LIMITATIONS OF LICENSES...................................................... 3-313.9.6 TESTING AND LICENSING PROGRAM ADMINISTRATION ....................... 3-31

3.10 TESTING OF CONSTRUCTION AND RAILROAD EQUIPMENT OPERATORS ..... 3-323.10.1 APPLICATION FOR TEST AND LICENSE................................................. 3-323.10.2 STATUS CONTROL OF APPLICATIONS FOR TESTS AND LICENSES ... 3-323.10.3 PHYSICAL EXAMINATIONS AND CLINICAL TESTS................................. 3-323.10.4 WRITTEN EXAMINATIONS ....................................................................... 3-333.10.5 TRAINING PROGRAM FOR NCFs/SOUs .................................................. 3-333.10.6 PERFORMANCE QUALIFICATION TESTS ............................................... 3-34

3.11 TEST FACILITIES AND EQUIPMENT .................................................................... 3-353.11.1 TEST FACILITIES...................................................................................... 3-353.11.2 TEST EQUIPMENT ................................................................................... 3-35

3.12 LICENSING............................................................................................................. 3-353.12.1 ESSENTIAL ELEMENTS OF CONSTRUCTION EQUIPMENT

OPERATOR LICENSE (NAVFAC FORM 11260/2)..................................... 3-353.12.2 HISTORY RECORD AND LICENSE........................................................... 3-37

3.13 LICENSE ISSUANCE, RENEWAL, SUSPENSION AND REVOCATION ................. 3-373.13.1 LICENSE ISSUANCE................................................................................. 3-373.13.2 RENEWAL ................................................................................................. 3-373.13.3 SUSPENSION AND REVOCATION ........................................................... 3-37


COMMERCIAL CONTRACTORS........................................................................... 3-383.15.1 EQUIPMENT REPLACED BY THE GOVERNMENT .................................. 3-383.15.2 EQUIPMENT NOT REPLACED BY THE GOVERNMENT.......................... 3-393.15.3 VEHICLE IDENTIFICATION IN CONTRACT USE...................................... 3-39

3.16 MOTOR FUEL SECURITY MEASURES ................................................................. 3-393.17 RECORDING FUEL ISSUES BY SERVICE STATIONS AND FUEL TRUCKS ........ 3-39

3.17.1 SYSTEMS.................................................................................................. 3-393.17.2 RECORDS ................................................................................................. 3-39

3.18 U.S. GOVERNMENT FLEET SERVICES CARDS................................................... 3-393.18.1 APPLICATION............................................................................................ 3-403.18.2 USE OF SELF-SERVICE GASOLINE STATIONS...................................... 3-40

3.19 PAYMENT OF HIGHWAY TOLLS........................................................................... 3-403.20 FIRE EXTINGUISHERS ON TRANSPORTATION EQUIPMENT ............................ 3-40

3.20.1 EXCEPTIONS ............................................................................................ 3-413.21 USE AND INSTALLATION OF SEAT BELTS........................................................... 3-41

3.21.1 MOTOR VEHICLE SEAT BELT REQUIREMENT....................................... 3-413.21.2 SPECIAL REQUIREMENTS....................................................................... 3-42

3.22 INSTALLATION AND USE OF WARNING LIGHTS AND SIRENS........................... 3-433.22.1 APPLICATION............................................................................................ 3-43

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3.24 VEHICLE SIZE, WEIGHT AND LOAD LIMITATIONS .............................................. 3-443.24.1 HIGHWAY USE.......................................................................................... 3-443.24.2 STATE LAWS ............................................................................................ 3-443.24.3 PERMITS ................................................................................................... 3-443.24.4 NAVY REPRESENTATIVES AUTHORIZED TO OBTAIN PERMITS .......... 3-443.24.5 RECORDS ................................................................................................. 3-453.24.6 TRUCK, TRUCK TRACTOR, AND TRAILER LOAD RATINGS................... 3-453.24.7 PAYLOAD WEIGHT DISTRIBUTION ......................................................... 3-45

3.25 OPERATION OF CONSTRUCTION AND WEIGHT HANDLING EQUIPMENT ........ 3-473.25.1 EQUIPMENT MANAGEMENT.................................................................... 3-473.25.2 WORK PLAN.............................................................................................. 3-473.25.3 EQUIPMENT AND PERSONNEL ............................................................... 3-473.25.4 WORK GENERATION ............................................................................... 3-473.25.5 WORK REQUESTS ................................................................................... 3-483.25.6 WORK CLASSIFICATION.......................................................................... 3-483.25.7 JOB AUTHORIZATION .............................................................................. 3-493.25.8 JOB PLANNING .......................................................................................... 3-493.25.9 JOB SUPERVISION.................................................................................... 3-493.25.10 EQUIPMENT SELECTION AND APPLICATION.......................................... 3-50

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SECTION 1 SHORE MAINTENANCE MANAGEMENT4-1.1 BASIC MAINTENANCE OBJECTIVES................................................................ 4-1-1

4-1.2 PROGRAM ELEMENTS..................................................................................... 4-1-14-1.3 LEVELS OF MAINTENANCE ............................................................................. 4-1-24-1.4 COMMERCIAL CONTRACT MAINTENANCE .................................................... 4-1-24-1.5 MAINTENANCE AT SMALL ACTIVITIES ........................................................... 4-1-34-1.6 MAINTENANCE ORGANIZATION AND STAFFING........................................... 4-1-34-1.7 MAINTENANCE COORDINATION ..................................................................... 4-1-54-1.8 MAINTENANCE PLANNING .............................................................................. 4-1-5

4-1.8.1 GENERAL PLAN....................................................................................... 4-1-64-1.8.2 BUDGET PLAN......................................................................................... 4-1-64-1.8.3 TRANSPORTATION REPORTS ............................................................... 4-1-74-1.8.4 EVALUATION OF REPORTS.................................................................... 4-1-74-1.8.5 INVENTORY OBJECTIVE (IO) CONTROL ............................................. 4-1-114-1.8.6 EQUIPMENT DOWNTIME ...................................................................... 4-1-114-1.8.7 MAINTENANCE MAN-HOUR INPUT ...................................................... 4-1-114-1.8.8 DIRECT LABOR PRODUCTIVITY........................................................... 4-1-134-1.8.9 INDIRECT LABOR (OVERHEAD) ........................................................... 4-1-134-1.8.10 MATERIAL MANAGEMENT .................................................................... 4-1-134-1.8.11 MAINTENANCE EVALUATION AND QUALITY CONTROL..................... 4-1-134-1.8.12 EQUIPMENT HISTORY RECORD REQUIREMENTS............................. 4-1-144-1.8.13 TRANSPORTATION COST REPORT (TCR) .......................................... 4-1-154-1.8.14 TRANSPORTATION EQUIPMENT MANAGEMENT EVALUATION

SUMMARY (TEMES) ............................................................................. 4-1-154-1.8.15 TEMES PREPARATION ......................................................................... 4-1-17

4-1.9 MAINTENANCE SCHEDULING ....................................................................... 4-1-184-1.9.1 SCHEDULING AND SHOP CONTROL ................................................... 4-1-184-1.9.2 SHOP WORKLOAD ................................................................................ 4-1-184-1.9.3 SRO FLOW PROCEDURES ................................................................... 4-1-234-1.9.4 SUPPLY SUPPORT................................................................................ 4-1-234-1.9.5 PREPARATION OF MAINTENANCE FORMS ........................................ 4-1-274-1.9.6 MAINTENANCE INSPECTION/SERVICE RECORD ............................... 4-1-314-1.9.7 OPERATOR'S DAILY PM REPORT (CONSTRUCTION AND

ALLIED EQUIPMENT)............................................................................. 4-1-314-1.10 PREVENTIVE MAINTENANCE PROCEDURES FOR AUTOMOTIVE

VEHICLES ...................................................................................................... 4-1-314-1.10.1 PURPOSE OF PREVENTIVE MAINTENANCE ....................................... 4-1-314-1.10.2 OPERATOR PREVENTIVE MAINTENANCE .......................................... 4-1-334-1.10.3 SERVICE STATION SERVICING............................................................ 4-1-334-1.10.4 SCHEDULED PREVENTIVE MAINTENANCE FOR AUTOMOTIVE

VEHICLES ............................................................................................. 4-1-334-1.10.5 AUTOMOTIVE VEHICLE SAFETY INSPECTION CHECKLIST............... 4-1-354-1.10.6 MAINTAINENCE OF VEHICLE IN FUEL EFFICIENT CONDITION ........ 4-1-364-1.10.7 TIRE MAINTENANCE ............................................................................. 4-1-38

4-1.11 PREVENTIVE MAINTENANCE PROCEDURES FOR CONSTRUCTION AND ALLIED EQUIPMENT (LESS WEIGHT HANDLING EQUIPMENT)......... 4-1-394-1.11.1 GENERAL............................................................................................... 4-1-394-1.11.2 OPERATOR'S DAILY INSPECTION ....................................................... 4-1-40

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4-1.11.3 DEVELOPMENT OF SPECIFICATIONS FOR INSPECTIONS AND SERVICES..................................................................................... 4-1-40

4-1.11.4 LUBRICATION SCHEDULE ................................................................... 4-1-404-1.11.5 MAINTENANCE AND TESTING OF BOOM,HI-LIFT AND AERIAL

SERVICE TRUCKS/EQUIPMENT ......................................................... 4-1-404-1.11.6 INSPECTION AND TESTING OF FIRE DEPARTMENT AERIAL

DEVICES .............................................................................................. 4-1-444-1.12 CORROSION PREVENTION ........................................................................ 4-1-454-1.13 TECHNICAL INFORMATION AND PROCEDURES ....................................... 4-1-46

4-1.13.1 TECHNICAL PUBLICATIONS ................................................................. 4-1-464-1.13.2 PROCEDURES FOR OBTAINING TECHNICAL PUBLICATIONS........... 4-1-474-1.13.3 MANUFACTURER'S SERVICE REPRESENTATIVES ............................ 4-1-47

4-1.14 FACILITIES LAYOUT FOR TRANSPORTATION SHOPS................................. 4-1-474-1.14.1 GENERAL CRITERIA............................................................................. 4-1-474-1.14.2 SHOP FACILITIES REQUIREMENTS PLANNING................................. 4-1-484-1.14.3 SHOP LAYOUT DETAILS ...................................................................... 4-1-484-1.14.4 ADDITIONAL FACTORS TO BE CONSIDERED.................................... 4-1-48

SECTION 2 NCF/SOU EQUIPMENT MAINTENANCE4-2.1 MAINTENANCE ORGANIZATION ....................................................................... 4-2-14-2.2 MAINTENANCE CATEGORIES ........................................................................... 4-2-24-2.3 PREVENTIVE MAINTENANCE ............................................................................ 4-2-44-2.4 EQUIPMENT REPAIR ORDER ........................................................................... 4-2-84-2.5 MAINTENANCE PROGRAM EVALUATION ....................................................... 4-2-12

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5.1 LOGISTIC SUPPORT .......................................................................................... 5-15.1.1 SUPPLY SUPPORT.................................................................................... 5-15.1.2 NCBC SUPPORT........................................................................................ 5-15.1.3 COORDINATION WITH UNIT SUPPLY ...................................................... 5-1

5.2 TABLE OF ALLOWANCE..................................................................................... 5-25.2.1. PURPOSE ................................................................................................. 5-25.2.2. AUTHORITY AND RESPONSIBLITY ......................................................... 5-25.2.3. GENERAL TOA INFORMATION ................................................................ 5-25.2.4. TOA ORGANIZATION................................................................................ 5-35.2.5. ALLOWANCE REVIEW ............................................................................. 5-35.2.6. INITIATING TOA CHANGES...................................................................... 5-35.2.7. NATIONAL STOCK NUMBER (NSN) BREAKDOWN OF SETS, KITS, OUTFITS (SKO) ................................................................... 5-45.2.8 MASTER PACKING PLAN .......................................................................... 5-4

5.3 REPAIR PARTS SUPPORT ................................................................................. 5-55.3.1. SUPPORT CRITERIA ................................................................................ 5-55.3.2. LEVELS OF SUPPORT .............................................................................. 5-55.3.3. COSAL ARRANGEMENT ........................................................................... 5-65.3.4. REPAIR PARTS ......................................................................................... 5-7

5.4 COSAL ALLOWANCE CHANGES........................................................................ 5-75.4.1. COSAL DEFICIENCIES.............................................................................. 5-75.4.2. CESO RESPONSIBILITIES........................................................................ 5-75.4.3. COMPLETION OF NAVSUP FORM 1220-2................................................ 5-8

5.5 TECHNICAL MANUALS5.5.1. PROVISION OF TECHNICAL MANUALS................................................. 5-105.5.2. CESO RESPONSIBILITIES ..................................................................... 5-105.5.3. CONSTRUCTION BATTALION CENTER RESPONSIBILITIES ............... 5-105.5.4. MANUAL MAINTENANCE........................................................................ 5-10

5.6 ISSUE REQUEST DOCUMENT ......................................................................... 5-115.6.1 SINGE LINE-ITEM CONSUMPTION DOCUMENT .................................... 5-115.6.2 COMPLETION OF NAVSUP FORM 1250-1............................................... 5-125.6.3 NONAVAILABILITY OF PARTS................................................................. 5-15

5.7 REPAIR PARTS STATUS AND ACCOUNTABILITY........................................... 5-155.7.1 DIRECT TURNOVER PARTS PROCEDURES .......................................... 5-155.7.2 DIRECT TURNOVER STATUS-KEEPING RECORDS .............................. 5-165.7.3 DIRECT TURNOVER LOG MAINTENANCE.............................................. 5-175.7.4 REPAIR PARTS SUMMARY SHEETS....................................................... 5-175.7.5 DIRECT TURNOVER PARTS STORAGE.................................................. 5-19

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COMMANDS/MAJOR CLAIMANTS HOLDING CESE INVENTORY OBJECTIVES...............GENERAL POLICY OF VEHICLE ASSIGNMENTS TO SPECIAL SERVICES.. .......................P- 1 LINE/LINE ITEM REFERENCE NUMBER (LIRN) SUMMARY.. .......................................LEASED VEHICLE REPORT.. ...................................................................................................LEASE AGREEMENT SUMMARY (SAMPLE) .........................................................................CLASSIFICATION OF CESE BY ASSIGNMENT OF PERMANENTUSN REGISTRATION NUMBERS.. ...........................................................................................CATEGORIES OF BUS TRANSPORTATION.............................................................................CONSTRUCTION EQUIPMENT REQUIRING LICENSED (NAVFAC FORM 11260/2)OPERATORS ..............................................................................................................................CORRECT LOADING PRINCIPLES.. .........................................................................................SAMPLE OPERATING BUDGET/EXPENSE REPORT.. ............................................................SAMPLE QUARTERLY PERFORMANCE STATEMENT.. ........................................................BUDGET TROUBLESHOOTING CHART..................................................................................SAMPLE MAINTENANCE MAN-HOUR INPUT AND SHOP PRODUCTIVITY ANALYSIS ....SAMPLE TRANSPORTATION COST REPORT ........................................................................SAMPLE TRANSPORTATION EQUIPMENT MANAGEMENT EVALUATIONSUMMARY (TEMES). ..................................................................................................................FLOW CHART FOR SHOP REPAIR ORDERS............................................................................SAMPLE VEHICLE SAFETY INSPECTION STICKER..............................................................VEHICLE/CONSTRUCTION EQUIPMENT PM RECORD CARD (NAVFAC 11240/6). .......JOB CONTROL NUMBER ENTERED ON NAVSUP FORM 1250- 1EQUIPMENT REPAIR ORDER DOWNTIME BLOCKS ...............................................ALLOWANCE CHANGES REQUEST/REPORT.. .......................................................................SINGLE LINE-ITEM CONSUMPTION DOCUMENT........ ........................................................DIRECT TURNOVER (DTO) LOG ........................................................................REPAIR PARTS SUMMARY SHEET .................................................................................




4-1-194-l-244-l-324 -2-74-2-94-2-115-85-115-165-18



H-l DESCRIPTION/JUSTIFICATION FOR NON-STANDARD FAMILY CESEPROCUREMENT ............................................................................................. H-l

H-2 DESCRIPTION/JUSTIFICATION FOR NON-STANDARD FAMILY CESEPROCUREMENT (SAMPLE). ........................................................................... H-2

H-3 CRANE REQUIREMENTS DATA SHEET .............................................................. H-3H-4 CRANE REQUIREMENTS DATA SHEET (SAMPLE). ............................................................ H-5H-5 TRUCK TRACTOR DATA SHEET (USER REQUIREMENTS). ................................................ H-7H-6 ECONOMIC ANALYSIS (PROCUREMENT VS LEASE) (SAMPLE). ...................................... H- 1 1H-7 ACTIVITY DATA SHEET (SAMPLE) ...................................................................................... H- 13H-8 REPORT OF EXCESS PERSONAL PROPERTY (SF- 120) (SAMPLE). ..................................... H-14H-9 CASEMIS INVENTORY AND REGISTRATION LOAD SHEET................................... H-15H- 10 QUALITY DEFICIENCY REPORT (SF-368) .................................................................. H-16H- 11 QUALITY DEFICIENCY REPORT (SAMPLE) ....................................................... H-18H-12 MOTOR EQUIPMENT UTILIZATION RECORD (DD FORM 1970) (TRIP TICKETS) ...... H-20H-13 DISPATCHER’S LOG (NAVFAC FORM 11240/2) ................................................... H-22


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GROUP TRANSPORTATION AND BASE MASS TRANSIT SERVICESSUMMARY (SAMPLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ACTIVITY UTILIZATION REPORT (NAVFAC FORM 11240/9) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ALPHA CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .U.S. GOVT. VEHICLE OPERATOR’S IDENTIFICATION CARD (OF-346) . . . . . . . . . . . . . . . . . . . . . .CONSTRUCTION EQUIPMENT OPERATOR’S LICENSE (NAVFAC 11260/2) (SAMPLE) .APPLICATION FOR CONSTRUCTION EQUIPMENT OPERATOR’S LICENSE(NAVFAC 112160/l) (SAMPLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .CONSTRUCTION EQUIPMENT OPERATOR LICENSE RECORD (NAVFAC 11260/3)(SAMPLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .OUT OF SERVICE ANALYSIS (SAMPLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .OPERATOR’S INSPECTION GUIDE AND TROUBLE REPORT (NAVFAC 9- 11240/l 3) . .SHOP REPAIR ORDER (NAVFAC 9- 11200/3A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .MAINTENANCE INSPECTION/SERVICE RECORD (NAVFAC 11200/46) . . . . . . . . . . . . . . . . . . . . .OPERATOR’S DAILY PM REPORT, CONSTRUCTION AND ALLIED EQUIPMENT(NAVFAC FORM 1 126014) (SAMPLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .DOD PROPERTY RECORD (DD 1342) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .EQUIPMENT REPAIR ORDER (NAVFAC 11200/4lA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .EQUIPMENT REPAIR ORDER FLOW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .




DEFINITIONS AND TERMS ..............................................................................ABBREVIATIONS ..........................................................................................PREPARATION INSTRUCTION FOR NAVAL CONSTRUCTION FORCE (NCF)CESE BIENNIAL ALLOWANCE AND REQUIREMENTS REVIEW................................ATTACHMENT MANAGEMENT.......................................................................CONTAINERIZATION PROGRAM ...............................................................................REPLACEMENT AND REPAIR DATA ...................................................................................MAINTENANCE BUDGET AND MAN-HOUR STANDARDS.. ..............................................FORMS ... .....................................................................................................TRANSPORTATION EQUIPMENT ITEM CODES .................................................PAINTING AND MARKING OF CESE ................................................................NAVAL CONSTRUCTION FORCE (NCF) AUTOMOTIVE EQUIPMENT INSPECTIONGUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

L NAVAL CONSTRUCTION FORCE (NCF) CONSTRUCTION EQUIPMENT INSPECTIONGUIDE. . . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .











REFERENCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . REFERENCE- 1

INDEXI - 1. . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . INDEX - 1


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1.1 Purpose. This publication is a compilation of directives issued by the Secretaryof the Navy (SECNAV), the Chief of Naval Operations (CNO), and the Commander,Naval Facilities Engineering Command (COMNAVFACENGCOM). It providesadministrative and technical instructions and procedures to be used, in conjunction withlocally developed transportation instructions, by all personnel concerned with theadministration, operation, and maintenance of automotive vehicles, construction, andrailway equipment collectively referred to as Civil Engineering Support Equipment(CESE).

1.2 Scope. These procedures apply to responsibilities of COMNAVFACENGCOMfor the inventory objectives (allowances for NCFs/SOUs), requirements, procurement,assignment, registration, technical record control, inventory reporting, disposition,operation and maintenance of automotive vehicles, construction, and railwayequipment. Policies and responsibilities of other commands and offices are presentedinsofar as they affect COMNAVFACENGCOM in performance of its responsibilities. Aglossary of frequently used transportation equipment terms and a list of abbreviationsare included in Appendices A and B, respectively. A list of related publications isincluded in the reference section.

1.3 Cancellation. This publication supersedes and cancels the NAVFAC P-300,September 1995, entitled "Management of Transportation Equipment" and NAVFACP-404, July 1988, entitled “Naval Construction Force Equipment Management Manual”and all supplements and changes thereto.

1.4 Authority. By authority of SECNAV and CNO, COMNAVFACENGCOM isassigned responsibility for administration and procurement of CESE for the Navy,except that of the Marine Corps and as otherwise provided by higher authority.COMNAVFACENGCOM also has responsibility for programs related to maintenance,alteration, repair, and upkeep of transportation equipment and of the operatingstandards and procedures pertaining thereto. This publication also establishesstandards and procedures for testing and licensing of all Navy transportationequipment drivers and operators. Procedures specific to the Naval ConstructionForces (NCF), Naval Construction Training Centers (NCTCs), and Special OperatingUnits (SOUs) are either noted in the applicable subparagraph or in appendices.Procedures for Weight Handling Equipment (WHE), Aircraft Ground SupportEquipment (GSE) and Material Handling Equipment (MHE) are addressed by otherapplicable publications/instructions.

1.5 Department of Defense Vehicle Policy. The Department of Defense (DoD) policyfor the management, acquisition, and use of motor vehicles (DoD 4500.36-R) is further

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augmented in depth and detail for Navy use by this publication and relatedCOMNAVFACENGCOM instructions.

1.6 DoD Occupational Safety and Health (OSH) Program Requirements andProcedures. The operation of an effective on-the-job occupational safety and healthprogram is a line management responsibility at all echelons and shall, to the extent oftheir authority, comply with OSH program guidance and regulations and provide DoDpersonnel safe and healthful working conditions. This guidance is provided in theDoDINST 6055.1 "DoD Occupational Safety and Health Program." DoD personnelshall comply with all applicable OSH program rules and regulations. Specifically, thisshall include compliance with work safety and health standards, proper use of personalprotective equipment and clothing, and proper reporting to DoD management of unsafeconditions, hazardous exposure, or occupational injury or illness.

1.7 Program Responsibilities for Automotive Vehicles, Construction, andRailway Equipment

1.7.1 Naval Facilities Engineering Command. By authority of SECNAV and CNO,the technical responsibility of COMNAVFACENGCOM for transportation equipmentdescribed in the procurement budgeting area as Civil Engineering Support Equipment(CESE) includes:

a. Procure and administer the assignment and utilization of transportationequipment in accordance with the mission requirements established by CNO and theoperational requirements of offices and commands. Develop short and long rangeCESE program objectives and funding requirements.

b. Establish and promulgate standards for operation and general utilization.

c. Prepare and promulgate maintenance standards.

d. Administer public laws relating to:

(1) Vehicle acquisition.(2) Official use of Government-owned and operated vehicles.(3) Mass transportation and school bus operations.(4) The sale, replacement, and retirement of assigned equipment in

accordance with the DoD Disposal Manual, DoD 4160.21M as amended.

e. Establish procedures for hire/lease/rental of CESE.

f. Maintain current and complete inventory files and records for allcommands/activities, ashore and afloat.

g. Promulgate criteria for replacement and retirement in compliance with DoDguidance and establish such criteria where specific DoD guidance is not available.

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h. Develop specifications, initiate their coordination with othercommands/activities, and expedite their adoption as coordinated specifications in eitherthe federal or military series.

i. Through command channels and in coordination with other offices andcommands, determine Navy-wide requirements in support of programs authorized byCNO.

j. Through command channels verify, determine the degree of, and assist inthe compliance with technical standards and safety regulations.

k. Coordinate transportation cost accounting and cost reporting procedureswith the Comptroller of the Navy (NAVCOMPT) and other offices and commands.

l. Review/approve all requests for local procurement of CESE.

m. Approve, in a staff capacity to CNO, transportation equipment inventoryobjectives.

1.7.2 CBC Port Hueneme, CA (CESO Code 15)

a. Process the CESE procurement program.

b. Provide data processing support for transportation equipment inventory,inventory objectives, requirements, procurement, assignment, and data processingsupport areas in accordance with the policies and procedures prescribed byCOMNAVFACENGCOM.

c. Prepare and forward guidance to Defense Business Operations Fund(DBOF) activities for requirements submission. Additionally, CESO provides similarservices to the NCF and SOUs. Definitions of the units involved are found in AppendixB of this publication.

d. Assign U. S. Navy registration numbers and issue license plates.

e. Effect standardization of equipment as practicable in conformity withprocedures established for the DoD Standardization Program.

1.7.3 Transportation Equipment Management Centers (TEMCs)

a. Staff Technical Assistance. To facilitate execution of the policies andprocedures set forth in this publication and to accomplish assigned centralizedtechnical and management responsibilities for the transportation equipment program,Transportation Equipment Management Centers (TEMCs) were established withindesignated COMNAVFACENGCOM Engineering Field Divisions (EFDs). For thepurpose of this publication, CESO (Code 157) and the Equipment offices of

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COMSECONDNCB and COMTHIRDNCB perform many of the same functions asLANT/PAC TEMCs and are considered TEMCs for the NCF and SOUs.COMSECONDNCB and COMTHIRDNCB exercise administrative and operationalcontrol of all NCF Units’ CESE management matters. A list of the Commands/MajorClaimants holding CESE inventory objectives is identified in Figure 1-1. The TEMCssupport the Commands and provide direct support of field activities on a geographicalbasis as follows:

(1) The PACDIV TEMC supports all field activities in the geographic areacovered by the PACDIV and SOUTHWESTDIV EFDs, including EFAs WESTDIV andNORTHWESTDIV. This area includes the States of California, Nevada, Arizona, NewMexico, Utah, Idaho, Oregon, Washington, Montana, Alaska, and Hawaii, as well asthe entire Pacific Ocean, Indian Ocean and Antarctica. PACDIV also provides majorclaimant support for transportation matters to CINCPACFLT.

(2) The LANTDIV TEMC supports all field activities in the geographicarea covered by the SOUTHDIV, NORTHDIV, and LANTDIV EFDs, including EFAsCHESDIV, MED, and GREAT LAKES. This area includes everything not covered byPACDIV, as described above. In addition, LANTDIV provides major claimant supportfor transportation matters to all of the major claimants listed in Figure 1-1 exceptCINCPACFLT (N00070). The LANTDIV TEMC shall coordinate with the PACDIVTEMC all claimant issues affecting activities in the PACDIV geographic area

(3) The Civil Engineering Support Office (CESO) (Code 157) supports allSpecial Operating Units (SOUs) and the Naval Construction Training Centers (NCTCs)and their Detachments. CESO provides major claimant support for transportationmatters for the NCF and SOUs. CESO also will act as the focal point for SOUs desiringto input changes or improvements to this publication.

(4) The Second Naval Construction Brigade Detachment, Gulfport MS(N46) supports Naval Construction Forces, including NCRs, NMCBs, NCFSUs,CBMUs, CBUs, and UCTs homeported or deployed within the CINCLANT geographicarea.

(5) Third Naval Construction Brigade Detachment, Port Hueneme Ca(N46) supports Naval Construction Forces, including NCRs, NMCBs, NCFSUs,CBMUs, CBUs, and UCTs homeported or deployed within the CINCPAC geographicarea.

b. TEMC Responsibilities. The TEMCs promulgate the program andadminister the assignment, replacement, and disposal of transportation, andconstruction equipment and provide technical advice and assistance for operation andmaintenance of transportation department functions which include:

(1) Provide technical assistance to the activities/claimants.

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(2) Coordinate resources when assistance is needed requiringreassignments, disposals, or inventory objective transfers between activities/claimants.

(3) Develop transportation equipment inventory objective analysis andinterim approvals.

(4) Maintain Construction, Automotive and Specialized EquipmentManagement Information System (CASEMIS) activity inventory objectives in currentstatus.

(5) Review all transportation equipment requirements for the submissionyear in accordance with the detailed guidance in paragraph 2.8.

(6) Maintain a program to remove equipment excess to inventoryobjective from inventory. Reassign excess usable transportation equipment to best fillapproved inventory objectives. If excess is in usable condition but not economical toship or transfer any distance, the TEMC is authorized to provide disposal instructions tothe activity.

(7) Maximize standardization of transportation equipment. Emphasizeuse of the standard family equipment items listed in the CASEMIS DescriptiveReference Table. The TEMCs may further limit the available family of equipment itemsfor activities under their cognizance. The Federal Acquisition Regulation (FAR)delineates the criteria for standardization.

(8) Ensure that continual review of activity requirements accomplishesthese objectives:

(a) Eliminates requests for vehicle replacements that do not meetthe established life expectancy replacement criteria.

(b) Minimizes changes.(c) Ensures adequate justification for replacements and provides

consistent information to satisfy requirements.(d) Minimizes changes in shipping destinations.

(9) Act as a central clearing agency for the Navy in exchanging anddisposing of assigned equipment.

1.7.4 Claimant

a. Budget for operation and maintenance of equipment.

b. Process and forward for approval all requests for Class "A" assignments,(Command and Control vehicles and midsize/large Sedans), Home-to-Workassignments, Mass transportation, and requests for vehicle marking exemptions.

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1.7.5 Shore Activities

a. Review and submit CESE procurement requirements in accordance withdetailed guidance in paragraph 2.8.

b. Manage transportation equipment in accordance with this publication.

c. Review and revise inventory objectives on a continual basis.

1.7.6 Deployable Units

a. Manage transportation equipment in accordance with this publication andappropriate subordinate instructions.

b. Review Required Operational Capabilities and Projected OperationalEnvironment statements (ROC and POE) on a continual basis and provide AllowanceChange Requests (ACRs) as outlined in NAVFACINST 11200.35 series.

1.8 Support of Marine Corps Forces. The Navy is responsible for providingofficial-use transportation support to Marine Corps security forces assigned to navalactivities to the extent necessary to accomplish on-station security services. This doesnot include vehicles for administrative, training or other USMC support functions.

1.9 Naval Supply Systems Command. The Naval Supply Systems Command(NAVSUPSYSCOM) has the responsibility to procure and administer the assignmentand utilization of all materials handling equipment (MHE) in accordance withrequirements established by CNO and commands. MHE is usually maintained intransportation equipment shops. Inventory objectives and excess materials handlingequipment shall be processed in accordance with SPCCINST 10490.2.

1.10 Transportation Management Assistance Visits (TMAVs). On-site activityanalysis of the administration, operation, and maintenance of transportation equipmentis made by TEMC representatives. The objective of the assistance visit and analysis isto assist the activity in technical and management procedures that will improve theefficiency and effectiveness of their overall transportation equipment operation. Ingeneral, these assistance visits should include review and validation of transportationequipment inventory objectives, utilization, requirements, operations, and maintenance.SOU/NCTC TMAVs are coordinated with CESO (Code 1575). NCF units will receiveTMAVs (MAV, TAV, or DMI) in accordance with current NCB directives. The followingitems/data, as a minimum, shall be available to the assistance visit team.

a. Inventory records.

b. Preventive maintenance schedules.

c. Accident reports.

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d. Current “B” assignment justifications.

e. Utilization data, including mileage targets and criteria for each assignment(i.e., mileage, economic analysis, hours in use, etc.).

f. Approval letters for leases, command and control, and non-standardsecurity vehicles.

g. Vehicle/Equipment history record files/jackets.

h. Current TEMES/TCR report.

i. Dispatcher logs and Trip Tickets.

j. Bus/Taxi logs and schedules.

k. Copies of latest I.G., TMAV, and Fire Marshal reports.

l. Copies of all intraservice support agreements citing transportation support.

m. Approval letters to retain CESE when in excess of inventory objective.

1.10.1 Coordination with Fire Department. As part of the transportation assistancevisit, a meeting with the Transportation Director and the Fire Department Chief shouldbe arranged to discuss items of mutual interest. At Naval Air Stations (NAS), particularattention should be given to the status and condition of Aircraft Rescue and FireFighting (ARFF) equipment, crash cranes, and other related runway supportequipment.

1.10.2 Frequency and Reporting. Transportation Management Assistance Visits(TMAVs) should be conducted at 18-month intervals for activities operating 50 or moreunits of transportation equipment unless otherwise directed by the Claimant. A briefingof the visit analysis and findings shall be offered to the Commanding Officer of theactivity visited prior to departure, and shall include items of major concern. A writtenreport will be forwarded to the activity. Priority shall be given to activities where thepotential for cost savings is the greatest. At activities operating fewer than 50 units oftransportation equipment, the analysis may be conducted every 3 years, as a minimum,or when assistance is specifically requested.

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Commands/Major Claimants Holding CESE Inventory Objectives


N00011 Chief of Naval Operations

N00012 Assistant for Administration to the Under Secretary of the Navy

N00014 Chief of Naval Research

N00018 Bureau of Medicine and Surgery

N00019 Naval Air Systems Command

N00022 Chief of Naval Personnel

N00023 Naval Supply Systems Command

N00024 Naval Sea Systems Command

N00025 Naval Facilities Engineering Command

N00030 Strategic Systems Programs

N00033 Military Sealift Command

N00039 Space and Naval Warfare System Command

N00060 Commander in Chief, U.S. Atlantic Fleet

N00061 Commander in Chief, U.S. Naval Forces, Europe

N00062 Chief of Naval Education and Training

N00063 Naval Telecommunications Command

N00065 Naval Meteorology and Oceanography Command

N00069 Naval Security Group Command

N00070 Commander in Chief, U.S. Pacific Fleet

N00072 Commander, Naval Reserve Force

N00074 Naval Special Warfare Command

Figure 1-1

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1.11 Intra-Service Support Agreements. Navy policy, in accordance withOPNAVINST 11000.16, is to combine full transportation support services in ageographic area under one main PWC/PWD wherever feasible. Intra-Service SupportAgreements or Memorandums of Agreement provide in detail the arrangements madebetween the host and tenant. Where an activity has an authorized inventory objective,and desires to receive support from the major geographical Public Works Center(PWC) or Public Works Department (PWD), the host activity should request assistancefrom its TEMC to coordinate the transfer. The TEMC shall obtain the concurrence of allconcerned parties, and establish a time frame for the transfer based onbudgeting/programming requirements for both activities. The TEMC may establish arecommended list (commonly called a Unit Authorized List or UAL), showing the mosteconomical and efficient equipment items a tenant activity should obtain on “B”assignment from the PWC/PWD.

1.12 Official Use. The use of all Navy-owned and controlled motor vehicles shall berestricted to official purposes only. The term "official purposes" means that travel mustbe performed by a person in their official capacity. This precludes the use ofGovernment vehicles for personal use. The purpose of the trip must be related to theperformance of official duties or in connection with activities conducted under officialauthorization.

1.12.1 Legislative Constraint. In accordance with Section 1344 of Title 31, U.S.Code, "official purposes" shall not include transporting officers or employees of theGovernment between their residences and places of duty/employment. The samestatute exempts from this limitation any motor vehicle for the official use of thePresident, the heads of executive departments enumerated in Section 101 of Title 5,U.S. Code or principal diplomatic and consular officials.

a. Exemptions

(1) Officials listed in Appendix A of the DoD 4500.36-R are specificallyauthorized by law to receive transportation between residence and place ofemployment.

(2) Field Work. Home-to-work (H-T-W) transportation may be authorizedfor those employees performing field work when approved, in writing, by SECNAV(nondelegable). Field work is official work performed by an employee whose jobrequires attendance at several locations that are at a significant distance from theperson's place of employment. Some examples of field work are recruiters, auditors,and medical officers on out-patient service. The assignment of an individual to aposition that is determined to be field work does not, of itself, entitle that individual toreceive daily home-to-work transportation. When authorized, such transportationshould be provided only on days when the individual actually performs field work, andthen only to the extent that such transportation will substantially increase the efficiencyand economy of the Government. Individuals are considered "in field work" when theydo not report regularly to the same post before proceeding to perform their official

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duties. Persons who report to a regular office before embarking on their daily work arenot engaged in field work within the definition; they may be entitled to Governmenttransportation from their post to places in the field where their duties may require theirpresence, but they would not be entitled to transportation between their residence andpost.

(3) Personnel may be authorized home-to-work transportation when it isconsidered essential for the safe and efficient performance of intelligence,counterintelligence, protective services, or criminal law enforcement duties, whenapproved, in writing, by SECNAV (nondelegable).

(4) Other personnel may be authorized home-to-work transportation bySECNAV (nondelegable) when highly unusual circ*mstances present a clear andpresent danger, an emergency exists, or other compelling operational considerationsmake such transportation essential to the conduct of official business.

1.12.2 Operation of Motor Vehicles by Personnel on Official Travel (TDY/TAD).Civilian and military personnel while in an official travel status (TDY/TAD) can operategovernment owned or leased vehicles for official business without an OF-346 providedthey possess a valid state license for the type and class of vehicle they are to operateand their travel orders authorize the use of a vehicle. All travelers are reminded thatgovernment owned or commercial lease/rental vehicles are to be used for "OfficialBusiness" only. The Joint Travel Regulations (JTR) (Volume 2, Chapter 2, paragraphC2030) states:

"When a government-owned or leased automobile or other transportation equipment isused by an employee for official travel, its use shall be limited to official purposes whichinclude transportation between places where the employee's presence is requiredincident to official business, between such places and places of temporary lodgingwhen public transportation is unavailable or its use is impractical, and between either ofthe foregoing places and to places necessary to obtain suitable meals, drugstores,barber shops, places of worship, cleaning establishments, and similar places requiredfor the sustenance, comfort, or health of the employee in order to foster the continuedefficient performance of Government business."

1.12.3 Deployed Forces. The JTR (Volume 2, paragraph U3200) states that “Whenscheduled government bus service operated by host activity or public bus service is notavailable or its use is impractical, deployed personnel may use vehicles to attend touniform needs, to obtain suitable meals, to obtain hair cuts, and for transportation tosimilar places required for the sustenance, comfort, and health of deployed personnel.”

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1.13 Individual Home-to-Work Transportation Approval Procedures

1.13.1 Requests for authority to provide Government-owned vehicles to officers orgovernment employees engaged in intelligence work or field work shall be submittedwith full justification to SECNAV via the chain of command. These authorizations shallbe updated and approved annually.

1.13.2 Requests for individual home-to-work (H-T-W) transportation (domicile to duty)for highly unusual circ*mstances (a clear and present danger, an emergency, or othercompelling operational consideration) are to be approved by SECNAV (nondelegable),in writing, and are to be reviewed/renewed by SECNAV every 90 days.

1.13.3 In areas outside of the United States, Unified Combatant Commanders may, inaccordance with 10 U.S.C. 2637, provide government transportation for certainmembers of the Uniformed Services, other Federal employees, and the dependents ofsuch employees, provided that local transportation is unsafe or unavailable forwhatever reason (e.g., terrorist activity, strikes, natural disasters, etc.)

a. The initial transportation authorization will not exceed 90 days.

b. If the conditions for the transportation authorization persist, the UnifiedCommanders may extend the authorization for vehicle use for additional specific timeperiods.

c. All approvals and the reasons for such authorization shall be in writing.

d. The approving commander will ensure that records are maintained on thetransportation provided under this authority.

1.13.4 Logs for Individual H-T-W Assignments. Logs/records shall be maintainedlocally for a minimum of three years to establish that all H-T-W transportation was usedfor official purposes.

a. The logs or records should be easily accessible for audit and contain thefollowing information:

• Name and/or Position Title• When and where transportation was provided• Duration• Circ*mstances• Passenger carrier identification (USN Registration No.)• Name of person who authorized transportation

b. The requirement for logs to record H-T-W transportation applies equally toall categories of individual exceptions.

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1.13.5 Transportation Between Residence and Place of Employment. This shallnot be provided solely because of the applicant's being on call constantly, or becausethey must be prepared to leave at any moment in the event of an emergency.

1.13.6 Temporary Duty (TDY) Related to H-T-W Transportation. TDY is governedby the Federal Travel Regulations. Personnel proceeding on TDY directly from theirresidence may be authorized the use of a government-owned vehicle if the head of theinstallation/activity determines it would be impractical, or more costly to have the DoDmember proceed first to the normal duty station to obtain the vehicle before leaving onthe directed TDY assignment. If a traveler is being allowed to take aGovernment-owned or leased vehicle home and to proceed on TDY travel directly fromhis or her residence, the approval shall be included in the official travel authorization.

1.13.7 Command and Control Vehicle Assignments. Command and controlvehicles do not come under the H-T-W reporting requirements of U.S. Code 31,Section 1344 (as amended by PL 99-550). This type assignment is discussed inChapter 2.

1.13.8 Group H-T-W Transportation. Group H-T-W transportation services also donot come under the H-T-W reporting requirements of U.S. Code 31, Section 1344 (asamended by PL 99-550). This service is discussed in Chapter 3.

1.14 Illegal Use Penalty. Penalties for willfully using, or authorizing the use of aGovernment-owned or leased motor vehicle, for other than official purposes, arestipulated in U.S. Code 31, Section 1349. In extreme cases, U.S. Code 18, Section641 may apply. U.S. Code 31, Section 1349 (b), Adverse personnel actions, (PublicLaw 97-258, Sep 13, 1982) states: "An officer or employee who willfully uses orauthorizes the use of a passenger motor vehicle or aircraft owned or leased bythe United States Government (except for an official purpose authorized bySection 1344 of this title) or otherwise violates Section 1344 shall be suspendedwithout pay by the head of the agency. The officer or employee shall besuspended for at least one month, and when circ*mstances warrant, for a longerperiod or summarily removed from office." ("Passenger motor vehicle", relative toillegal use, has been interpreted to mean all types of automotive vehicles.)

1.15 Use of Government Vehicles in the National Capital Region. Specialinstructions describe the policy and procedures for use of Government vehicles in thegreater metropolitan area of Washington, D.C., generally referred to as the NationalCapital Region. Included in the National Capital Region program are the NavyDepartment motor pool, bus service between various agencies, and certain otherofficial transportation functions. Details are available in SECNAV Instruction 11240.17.

1.16 Permissible Operating Distance (POD). It is usually more economical to usethe services of commercial carriers for the transportation of personnel and cargo todestinations outside the immediate area of an activity. A one-way distance of 100 mileshas been selected as a guide to base permissible operating distances for motor

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vehicles. The POD established for an activity should be sufficient to support normaloperations. Based on installation experience, a POD will be established which willadequately support the installation's motor vehicle transportation requirements. Fortransport of material, refer to NAVSUP Manual, Volume 5, Part E. The 100 mile guideshall not be exceeded without written authorization and justification signed by theactivity commanding officer or individual assigned signature authority.

1.17 Mutual Assistance and Cooperation. In the interest of good transportationoperations, it is the responsibility of an activity transportation department to renderassistance to other Naval Activities when their equipment experiencesbreakdowns/difficulties while on extended operations. Reimbursem*nts for labor andmaterial costs incurred will be charged in accordance with applicable NAVCOMPTaccounting procedures. Assistance rendered includes, but is not limited to:

a. Providing emergency repairs/maintenance.b. Fuels, oils, lubricants.c. Towing service.

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2.1 Assignment

2.1.1 General Assignment Criteria. Transportation equipment will be assigned onlyto those shore activities that have approved inventory objectives (IOs) and thosedeployable units that have a CNO approved Table of Allowance (TOA). Replacementand additional equipment are to be assigned by the appropriate TEMC. Assets will besupplied by redistribution of excess, from new procurement, rental or lease. Only thattransportation equipment needed to carry out the stated mission will be assigned to anaval activity. Subsequent and continuing determinations and justifications ofrequirements will be based upon analyses of equipment use, and activity mission, taskand function. The equipment selected shall be the best suited by virtue of size,configuration, and economy of operation. Differences in activity missions, facilities andgeographic locations preclude complete uniformity in operational procedures. Thefollowing list, however, offers the essential procedures of operations and resourcemanagement applicable to all assignments.

a. Provide for the pooling of administrative use vehicles.

b. Establish procedures for assignment and use of vehicles.

c. Establish a central dispatch point for control.

d. Periodically review requirements and make periodic reassignments tosatisfy changing conditions.

e. Provide for the most economical use of manpower and equipment.

f. Provide for the collection of operational data as a basis forinventory/inventory objective actions and cost performance reporting.

g. Provide for training of personnel.

h. Ensure the safety, security, and authorized use of equipment.

i. Provide for rotation of vehicles, where practical and economical, to equalizeequipment usage.

j. Use standard family vehicles to the fullest extent to meet generaltransportation requirements.

2.1.2 Assignment Controls. Subsequent to pooling of resources and establishmentof administrative control under dispatching authority, effective management requiresfurther evaluation of available vehicle resources against mission requirements. Normally,such evaluation will indicate that the bulk of the motor transport requirements can be

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supported by dispatching vehicles for short periods of time, to include "taxi" vehicles orvehicles driven by users. (See 2.1.2.c following for Class C dispatch service.) Thedetermining of justifiable requirements for all types of vehicle service shall be based onthe following categories.

a. Class A - Continuing Assignments. For Navy purposes, a Class Aassignment is defined as the full-time assignment of a specific nonstandard vehicle (i.e.,midsize/large sedan or command and control vehicle) to an individual billet.

(1) Class IV (Large) Sedan Assignments. The use of Class IV (large)sedans is limited to those officials specifically authorized full-time assignment of a ClassIV sedan by the Secretary of Defense, identified in paragraph 3-1.d of DoD 4500.36-R.

(2) Class III (Midsize) Sedan Assignments. The full-time assignment of aClass III (midsize) sedan may be authorized when CNO has determined that a Class IIIsedan is essential to the accomplishment of the mission. Request for these assignmentsshall be forwarded to CNO for approval, via the chain of command and the cognizantTEMC with a copy to NAVFAC (Code 134).

(3) Command and Control Vehicle Assignments. Radio-equipped,emergency-configured (command and control) vehicles may be provided on a 24 hour-a-day basis to commanders who live on the military installation, who are charged by thehead of the military department concerned with the overall responsibility for installationsecurity and/or operational functions, and who cannot adequately discharge theirresponsibility without 24-hour mobility and communication capability. Appendix C of theDoD 4500.36-R provides a checklist for authorizing command and control vehicles.Requests for these assignments shall be forwarded to CNO for approval, via the chain ofcommand and the cognizant TEMC with a copy to NAVFAC (Code 134).

(4) Executive Vehicles. The use of executive vehicles (individuallyassigned vehicles with chauffeurs) are limited to those authorized by SECNAV.Additional assignments for executive sedans are not authorized. These authorizations,however, can be reassigned within the claimancy.

Personnel authorized Class A assignments shall not use these vehicles for other thanthe actual performance of official duties. Class A assignments neither provide norchange vehicle inventory objectives, are not authorizations for "home to work", and arenot to be construed as prestige assignments nor as waivers of marking and identificationrequirements established by law. Class A assignments must be individually approved byCNO. Requests for these assignments shall be forwarded to CNO for approval, via thecommand chain and the cognizant TEMC with a copy to NAVFAC (Code 134).

b. Class B - Recurring Dispatch Assignments. A Class B assignment is theassignment of an automotive vehicle authorized in writing by the local Commander, orthe Commander's designee, to an organizational unit of the Command or a tenantactivity on a regular or continuous basis for the conduct of official business.

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Commanding Officers can restrict the use of a Class B assignment to an individual billetor to expand its uses to meet changing requirements within the organization. A Class Bassignment is contingent on meeting requirements which cannot be met by use of poolequipment, other types of available transportation, or is shown to be the most costeffective alternative. Certain exceptions may be made for unusual operating conditions;however, the exceptional conditions must be real and not merely so described to avoidthe use of pool vehicles (Class C assignment).

(1) Class B Assignment Review. Periodic surveys are to be made of allClass B assignments to ensure that vehicles are not being used on a convenience basisand are actually required to efficiently support the conduct of official business of theactivity, office, or department to which assigned. Where vehicles are continuouslyassigned to customer activities, a review of the assignments is to be conducted at leastannually by the cognizant command or area commander, with appropriate action taken tomaintain the continuous assignments at a minimum consistent with good managementpractices. The appropriate TEMC will review and validate Class B assignments duringassistance visits and evaluate the feasibility of alternatives, including evaluation of aradio-controlled taxi system, to satisfy requirements for movement of personnel andmaterial in lieu of maintaining vehicles in a Class B assignment category.

(2) Transportation Review Board. Activities with CESE inventoryobjectives may accomplish Class B assignments by establishing Transportation ReviewBoards. A Transportation Review Board is normally composed of department heads andchaired by the Executive Officer (XO), or by the Public Works Officer (PWO) if the XO isnot available. The Board should meet quarterly, or as required and determined by theChairman and Transportation Director. The meeting should be devoted to the requiredannual review of Class B assignments and to the review and approval/disapproval ofnew Class B assignment requests and the status of the C Pool. The TransportationDirector will conduct the study/collect the data and submit the results, along withrecommendations, to the Board.

c. Class C - Pool Vehicles. All DoD motor vehicles not designated as Class Aor Class B assignments shall be pooled for performance of services on an on-call basis.Maximum pooling of vehicles at all levels within a naval activity is to be emphasized.Assignments on a Class B basis shall not be made if it is practical to use pool vehicles.

2.1.3 New Transportation Equipment Assignment

a. Light Vehicles. To achieve maximum warranty benefits, new light vehiclesshould be assigned to those organizational segments of a naval activity where there isthe greatest likelihood of accumulating high mileage and maximum use. In general, thismeans that new vehicles should be assigned on a Class C basis for pool operation; andon a Class B basis to those segments of the naval activity where essential vehicle tripsconsistently range beyond the immediate vicinity and result in high mileage.

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b. Buses. Bus service can be provided at an activity when it will result ineconomical transportation. Class B assignment of buses is not recommended. Toassure maximum use, the passenger capacity of the bus or buses assigned should,within reasonable limits, be commensurate with the maximum number of passengers tobe transported at peak loading periods. To handle peak traffic or short hauls, increasedfrequency of trips is suggested rather than the assignment of additional buses.Generally, in order for a bus operation to be efficient, service should be provided on aschedule of not more than 20 minutes waiting time between trips. The schedule must bemaintained during hours of normal service and supplemented as necessary during peakperiods. Chapter 5 of DoD 4500.36-R provides detailed information and policy on Busservices.

c. General Use Trucks. In determining the need for a truck configured totransport cargo or materials, the following factors are to be considered.

(1) Maximum use shall be made of any truck assigned to an activity.

(2) As practicable, an assigned truck shall be required for a minimumoperation of 4 hours a day.

(3) The criteria stated in 2.1.2 for Class B and Class C vehicleassignments apply to the assignment of general use trucks. Information on equipment isprovided in the Construction Automotive and Specialized Equipment ManagementInformation System (CASEMIS) descriptive reference table.

d. Special Use Vehicles. The general use truck criteria does not apply totrucks with special mounted equipment, such as lubricating equipment, weldingmachines, compressors, and refrigerating units. Requirements for special use vehiclesshall be based on activity needs for field services. Trailer-mounted rather thantruck-mounted equipment will be used wherever feasible.

e. Construction and Railway Equipment. Only sufficient construction andrailway equipment shall be assigned to a naval activity to adequately carry out its statedmission. Subsequent and continuing determination and justifications of requirementsshall be based on analyses of equipment utilization by the naval activity. Information onequipment selection may be found in the CASEMIS descriptive reference table. Shortterm rental in lieu of ownership should be considered in cases of low utilization.

2.1.4 Assignment to Ships and Afloat Commands. The designated shore activity istasked to provide transportation support to ships and afloat commands on a prioritybasis. Vehicular support for ships and afloat commands is provided from class C poolsadministered by the designated shore activity, or by hire arrangements authorized andfunded by the Commander-in-Chief, Atlantic Fleet (CINCLANTFLT) and the Commander-in-Chief, Pacific Fleet (CINCPACFLT). CINCLANTFLTINST 11240.3 andCINCPACFLTINST 11200.3, provide guidance and direction regarding automotive

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vehicles and equipment inventory objectives for ships and afloat commands in theAtlantic and Pacific ocean areas, respectively.

Shore Activities Serving In-port Fleet Units

(1) By furnishing transportation equipment to ships and afloat commands,activity Class C pools essentially eliminate the need for carrying vehicles on board shipsexcept for emergency and specialized types.

(2) Activities assigned ship support responsibilities will providetransportation equipment to ships and afloat commands in accordance with inventoryobjectives authorized by the Fleet Commanders-in-Chief.

(3) When the requirements of ships and afloat commands withinauthorized inventory objectives exceed the quantity of vehicles and equipment availablein the activity's C pool, vehicles assigned to shore activities and departments will bewithdrawn to support the requirements, or arrangements for commercial hire will bemade by the shore activity to fulfill the afloat needs. Commercial hire shall not be useduntil every effort has been made to reassign Navy-owned vehicles to meet therequirements.

(4) Transportation equipment for ships, afloat, and shore activities will bereplaced on the normal replacement cycle as set forth in the CASEMIS DescriptiveReference File (available through direct access to CASEMIS, the cognizant TEMC, orNavy-provided software) and in accordance with paragraph 2.8.

(5) Vehicles assigned to Class C pools for Fleet support shall be used fordaily requirements of the shore activity, provided Fleet vehicle requirements are fulfilled.

(6) Ships in the Reserve Fleet, being reactivated, will obtain vehiclesupport from the designated support activity at the berthing area.

(7) Vehicles and equipment required to support ships under constructionand repair will be provided by the designated support activity.

2.1.5 Assignment to the NCF, NCTCs and SOUs. Organic Allowances are designedto support a unit’s mission as defined by that unit’s ROC and POE. An organicequipment allowance enables a unit or activity to carry out most operationalrequirements. Organic allowances are not designed to meet every operationalrequirement.

2.1.6 Temporary Assignment or Loan. An IO/allowance holder may authorize thetemporary loan (normally limited to a maximum of 90 days) of CESE when such action isin the interest of economy, efficiency, or military necessity. Before loaning equipment, amutual loan agreement should be made which defines maintenance, repair, and damageresponsibility by the lending and borrowing activities. It should be signed by a

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Commissioned Officer and a joint inspection should be performed both at the time of theloan and at the time of return of the equipment. Further information that concerns loanagreements can be found in (DoD 4500.36R) Management, Acquisition and Use of MotorVehicles. Temporary loans may be authorized between the following types of activities:

a. Other Navy and U.S. Military Activities. The temporary loan oftransportation equipment to other Navy and U.S. military activities may be made whensuch action is the most economic and efficient.

b. Civilian Agencies of the Federal Government. The loan, assignment, ortransfer of administrative use vehicles will not be made to any non-DoD Federal agencywithout prior approval from COMNAVFACENGCOM.

c. Combat Area Loans. Loan of vehicles to any nonmilitary Federal agencyor any agency administering U.S. government contracts in a combat area can beauthorized by the Commanding Officer of the lending activity, provided the loan isconsidered to be in the best interest of the government.

d. Assignment, Lease, or Loan of Transportation Equipment for Public orPrivate Civilian Use. Numerous laws pertain to the assignment, loan, or lease ofgovernment-owned transportation equipment for public or private civilian use. Generally,authority to loan or lease transportation equipment for private civilian use will be givenonly when the loan/lease will promote the national defense or be in the public interest.The legal authority for a loan/lease should be determined, after a thorough review of thespecific circ*mstances, by the legal council of the Command/Activity concerned.Assistance, if needed, can be obtained from the legal council located at the cognizantEFD/TEMC.

2.1.7 Assignment of Courtesy Vehicles. The free use of courtesy vehicles is notauthorized, regardless of whether or not the lender is identified on the vehicle. The useof the Navy's name directly or by implication in connection with private industry tosuggest official approval of a commercial product or enterprise is not authorized. Thevehicle transportation requirements of the Navy are to be satisfied by Navy-owned orauthorized hired assets only.

2.1.8 Assignments for Emergency and Disaster Purposes. Commanders chargedwith area coordination responsibilities have the authority to override assignedresponsibilities of other commanders where emergency or disaster situations arise, orwhen operational considerations involving the provision of effective support to theoperating forces of the Navy clearly demand such action. In exercising such authoritativedirection, the area coordinators concerned assume full responsibility for their actions andshall promptly inform other cognizant commanders of the action planned or taken.(SECNAV Instruction 5400.14)

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2.1.9 Assignment to Commissaries, Exchanges, and Messes Ashore. Theassignment of vehicles to commissary stores, Navy exchanges, messes, and similarspecial services functions ashore shall be based on the premise that vehicles are not tobe assigned for the exclusive use of any division of an activity (special use vehiclesexcepted) unless the volume of work performed by the vehicle is sufficient to make theassignment economically justifiable. Navy-owned vehicles procured with appropriatedfunds may be assigned to these activities if available and the circ*mstances justify. Thegeneral policy of vehicle assignments to commissaries, exchanges, and messes ashoreis shown in Figure 2-1. Commissary store vehicles are procured with Commissary StoreReserve Funds as required to meet the needs of specific store activities. The fundsused to support the initial procurement cost, maintenance, and operation of commissarystore vehicles are expended from the Navy Stock Fund.

2.1.10 Assignment to Nonappropriated Fund Activities. The general policy ofvehicle assignments to nonappropriated fund activities is contained in Figure 2-1.Further guidance is as follows:

a. Excess Personal Property. Nonappropriated fund activities may obtainexcess personal property for administrative purposes in accordance with the DefenseDisposal Manual (DoD 4160.21M). In the case of foreign excess, which is not reportableto GSA, such foreign excess personal property should be available to nonappropriatedfund activities during the normal local area screening periods in accordance with theDefense Disposal Manual, and under such controls as may be prescribed by the area ortheater commanders. Nonappropriated fund activities may likewise obtain excessproperty located in the U.S. during the same period that such property is available toother Federal Agencies.

b. Assignment to Special Services. Special Services may be permittedintermittent free use of Navy-owned vehicles, when available, for official recreation useonly when approved by the Commanding Officer. Special Services also operaterecreation vehicles purchased from nonappropriated fund accounts. Thenonappropriated fund policies and procedures for the administration, operation, andmaintenance of vehicles owned by Special Services are contained in the SpecialServices Manual (NAVPERS Instruction 1710.11).

2.2 Inventory Objectives (IOs)/TABLES OF ALLOWANCES

2.2.1 General Provisions For IOs. Transportation IOs are administered by thecognizant TEMC. IOs provide the Navy with a means to justify new CESE requirementsand replacements. IOs represent the most efficient mix of Equipment Code quantitiesneeded to perform the activity’s mission as agreed to by the TEMC and activity. IOsshall not include quantities for maintenance float, pipeline, or depot stocks. To avoidduplication of IOs, the Public Works Center (PWC) or Public Works Department (PWD)will be assigned the IO when Class B service is provided to a tenant or smaller activity.

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Navy Exchange, Commissary Stores, Ships' Stores, Morale, Welfare and Recreation(MWR) Division (Ashore-Afloat) and Messes (Ashore)

Type of Activity and General PolicyCognizant Office

Navy Exchange 1. Owns, operates and maintains vehicles from profits.

* 2. When available has right to use Navy-owned vehicles on areimbursable basis

(1) in emergencies;(2) where full time assignment is not required;(3) where funds are not available for procurement.

NAVSUP 3. May rent or charter vehicles commercially, usingnonappropriated funds.

Commissary Stores 1. Generally owns equipment.

NAVSUP * 2. May utilize activity assigned vehicles, when available, on areimbursable basis.

Ships' Stores 1. Owns no equipment.

2. May utilize activity assigned vehicle when available, on areimbursable basis.

NAVSUP 3. May rent or charter vehicles commercially usingnonappropriated funds.

MWR Div. 1. May own, operate, and maintain vehicles from(ashore) nonappropriated recreation funds.

Figure 2-1

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General Policy of Vehicle Assignments To Special Service

Type of Activity andCognizant Office General Policy

MWR Div. 2. Free use of Navy-owned vehicles within activity(afloat) IO and funding availability is permitted for the purpose of carrying

out officially scheduled and sponsored (group) welfare andrecreational activities in accordance with the provisions of DoD4500.36-R.

* 3. May hire Navy-owned buses on a reimbursable basis, wherecommercial charter services are not available. The hire or use ofNavy-owned vehicles for personal recreation is not permissible.

BUPERS 4. May rent or charter vehicles commercially, usingnonappropriated funds.

Messes 1. May own, operate and maintain vehicles from(ashore) nonappropriated funds.

2. Free use of Navy-owned vehicles permitted for official businessof the mess when approved by the Commanding Officer.

* 3. Has the right to hire Navy-owned vehicles for mess-sponsored(group) recreation on a reimbursable basis, where commercialvehicles are not available or adequate.

BUPERS 4. May rent or charter vehicles commercially usingnonappropriated funds.

* Reimbursem*nt. Labor and material costs incurred by the owning activity for itsvehicles (and drivers when provided), which are assigned to the above types ofactivities, will be charged to the activities in accordance with the accounting proceduresunder which the owning activity is operating, as prescribed in NAVCOMPT Manual,Volume 3, Chapter 5.

USN Registration. All vehicles owned by the above activities, or acquired by themfrom excess personal property listings of the Military Services or any agency of the U.S.Government, shall be identified by USN registration numbers in the 4xxxxx series.Paragraph 2.10.3 prescribes procedures for requesting the assignment of USNregistration numbers for nonappropriated fund vehicles.

Figure 2-1 (Cont'd)

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a. Applicable. These procedures are applicable to all Navy Shore Activities,DBOF and non-DBOF, that hold approved CESE IOs and to unified commands whoseheadquarters receive Navy support.

b. Not Applicable. These procedures are not applicable to ships and afloatcommands, fleet commanders having headquarters and support activities ashore, shoreactivities receiving CESE support from a Public Works Department/Center, Marine CorpsAir Stations, deploying Marine Air units, or the Naval Construction Force. Ship andafloat commands derive transportation equipment support from the shore activitydesignated as their home port. It is the responsibility of the home port shore activity toprovide IOs for ships and afloat commands in accordance with applicableCINCPACFLT/CINCLANTFLT instructions relating to the number of vehicles authorized.

2.2.2 Procedures For IOs. Activity transportation equipment IOs for shore activitiesshall be reviewed on a continuing basis. As changes in mission, new functions, and/orfunctional transfers occur, the activity IO shall be revised. The IOs shall be based on theminimum number of units required to accomplish the activity's mission. Activity IOs willbe reviewed/revised by the TEMCs during TMAVs and/or with sufficient writtenjustification from the activity on a one time basis for each requirement. For lease IOs theactivity shall do an economic analysis in accordance with paragraph 2.9.5. The TEMCsshall review and evaluate the activity IO requests and establish/adjust the activity IOs ona continuing basis.

a. Vehicles Excess to IO. CESE is received at an activity to replace currentinventory or to fill an unfilled IO and is not to be retained when excess to IO. When newor used CESE is received at an activity to replace current inventory, a reasonable periodof time is allocated for the changeover to report excess and process paperwork beforetransferring equipment to disposal. In certain situations, items excess to IO could berequired and may be retained for a limited period of time. These situations shall be fullydocumented, approved by the TEMC, and kept on file at the activity. Examples of suchsituations include: On-hand assets are of less capacity than IO items, so additional unitsmust be retained until IO items can be procured (i.e. two 5 ton dump trucks substitutingfor one 10 ton dump truck); a short term need that must be met, but where an IO changewould not be required (less than one year duration). In each such case, authorization forretention of excess vehicles shall be obtained from the TEMC in writing. The TEMCs areto review these temporary approvals during TMAVs.

b. Fire Fighting IOs. Fire fighting IOs shall be closely coordinated with thearea Fire Marshal.

c. Railroad Equipment IOs. Railroad equipment IOs will be reviewed,consolidated, and coordinated by each TEMC. The TEMCs are responsible for inventoryobjective management, redistribution, transfer, and disposal of railway equipment in theirown geographic region. The overall administration of railroad operation within the Navywill be in accordance with NAVFAC P-301.

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2.2.3 COMNAVFACENGCOM IO Review/Approval. COMNAVFACENGCOM willuse the CASEMIS summation of activity IOs for higher level reporting requirements.

2.2.4 Tables of Allowances (NCFs/SOUs). CESE Allowances are a part of Tables ofAllowance which are approved by the Chief of Naval Operations (CNO) and arepublished biennially as a COMNAVFACENGCOM notice.

a. CESE Allowance Review and Update is accomplished by a BiennialAllowance and Requirement Review (BARR). The BARR is used to recommendchanges to a Command’s CESE allowance and to indicate which vehicles requirereplacement. Biennially, each allowance holder or designated component organizationprepares and submits a BARR in accordance with NAVFACINST 11200.35, NavalConstruction Force Biennial Allowance and Requirement Review. Requests forallowance increases must be accompanied by complete justification based upon missionchange and operational procedures and requirements changes. When allowances areincreased, maintenance funds and personnel must also be increased. Seriousconsideration should be given to minimizing CESE allowances so that requirements forfunds and personnel can be reduced (see Appendix C).

(1) Prepositioned War Reserve Material Stock (PWRMS). Within PWRMSare Advanced Base Functional Components (ABFC) which are quantities of material andequipment acquired and positioned against a war requirement. PWRMS and ABFCs ensuretimely support of designated forces or specific projects during the initial phase of war or toperform a specific CNO approved mission.

(2) Naval Construction Force Support Units (NCFSU). When an assignedproject requires more equipment than the organic allowance, it is supplemented by theresponsible Fleet or Operational Commander. The most common form of support equipmentis that held by an allowance holder for issue to suballowance holders. The NCFSU providesthis capability to COMSECONDNCB and COMTHIRDNCB for support of NMCBs. NCFSUequipment is normally tailored to specialized tasks such as large volume earth moving, rockcrushing, concrete and asphalt production and long haul trucking operations.

b. Emergency CESE Requests. Each allowance holder should anticipate allneeds during the BARR so that interim CESE requests will not be necessary. However,should an urgent situation arise, an allowance request may be submitted by letter to CESO,Code 1575, via the chain of command. The request letter must contain full justification forthe change, fully explain the requirements for the EC involved, state the issue prioritydesignator, required delivery date, and it should explain how the current annual requirementssubmission should be adjusted to best accommodate the priority of the request. The abilityof CESO to fill such requests will depend on the availability of suitable CESE from otherresource areas and the status of procurement programs at the time the emergency request isreceived.

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2.3 Budgeting

2.3.1 Investment. COMNAVFACENGCOM is responsible for investment budgeting forthe Navy-wide procurement of Civil Engineering Support Equipment (CESE) except atDefense Business Operations Fund (DBOF) activities, which provide funds through theCapital Purchase Program (CPP).

For NCFs/SOUs, CESO analyzes equipment requirements, recommends properallowances, and coordinates all CESE procurement. NAVFACENGCOM programs andbudgets for initial outfitting of each approved CESE allowance, procurement of newallowance items, and CESE replacements. The following factors are used to determine thenumber and types of CESE to be procured: projected requirements (BARR), procurementlead time, budget constraints, and priorities levied by NAVFACENGCOM, FleetCommanders, and certain other second echelon Commanders.

2.3.2 Expense. Claimants are responsible for budgeting operation and maintenancecosts of transportation equipment.

2.4 Material Manager. COMNAVFACENGCOM has been assigned responsibility asthe centralized single material manager for the Navy for all automotive vehicles,construction, and railway equipment procured by the Navy (less U. S. Marine Corps).Consolidated procurement is accomplished by the designated procuring agencies.COMNAVFACENGCOM is the inventory manager for 2C cognizance material, whichincludes CESE, and Civil Engineer End Items (CEEI). The Civil Engineer Support Office(CESO) provides centralized management for 2C material. In addition to CESE and CEEI,there are a variety of items also considered 2C Cog items including, but not limited to,decontamination units and automatic chemical agent alarms, chemical agent detector kitsand refills afloat and ashore; material and appliances for defense ashore against chemical,biological, and radiological warfare, except instruments for detection and measurement ofradioactivity; and all industrial equipment (typically, non-portable ship equipment that costsmore than $1,000).

2.4.1 Prior Approval for Procurement. CESE will not be procured or otherwiseacquired for Navy ownership by any activity, office or command without prior approval ofCOMNAVFACENGCOM. The purchase of passenger carrying motor vehicles (sedans,station wagons, buses, and ambulances) for use by the Government is controlled by law.Annually, Congress (through appropriation acts) specifically authorizes the quantity ofpassenger carrying vehicles to be acquired, and establishes a maximum unit cost forsedans and station wagons. Law enforcement sedans are included in the quantity ofpassenger-carrying vehicles authorized by Congress, but have a separate statutory pricelimitation.

2.4.2 Transfers of Equipment by Shore Activities. All equipment transfers shall beauthorized and coordinated by the cognizant TEMC.

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2.4.3 Transfers of Equipment by NCFs/SOUs. For NCF/SOU units, approval isrequired from CESO via the allowance holder. After approval is granted, equipment mustbe prepared for shipment between units or to overhaul facilities to ensure its arrival insatisfactory condition. Disassembly shall be the minimum necessary to safeguard partsknown to be subject to damage or loss, and to accomplish reduction in cube. Majordisassembly shall not be accomplished without prior approval.

a. Prepare Equipment for Shipment. Prepare for shipment as follows:

(1) Inspect and operationally test the equipment. Repair as required.Service the equipment. Ensure that proper quantity of antifreeze is added, asapplicable, to prevent freezing enroute. Prepare an Equipment Repair Order (ERO),described in Chapter 4 and list all required repairs not completed. File the ERO in theappropriate Equipment History Jacket so that the ultimate receiver will have basicinformation about the vehicle's condition.

(2) Thoroughly clean the equipment. Protect components that may bedamaged during cleaning with waterproof paper, plastic tape, or other suitable material.

(3) Close all windows and doors. Protect windows and windshields withplywood, masonite, or similar material. All exhausts, intakes, hydraulic hoses, and otheropenings must be sealed by capping, taping, or other means to prevent entry of waterand dirt.

(4) Coat exposed ferrous metal machined surfaces, such as hydraulicram shafts and similar surfaces. Exterior surfaces of equipment being shipped tooverhaul facilities are to be coated with corrosion preventive rustproofing. Appendix Mlists approved preservation and rustproofing materials.

(5) Ship all collateral equipage with the equipment, and include thespare tire and rim, unless otherwise directed. Remove and box all pilferable items suchas mirrors, windshield wipers, lighters, tools, jacks, and all disassembled components.Mark the box with the USN number and secure to the equipment in a protected locationso the box will not interfere with towing, driving, or lifting the equipment.

(6) All attachments shall be shipped with the equipment, unlessotherwise directed, Appendix D provides additional information. Small attachments suchas bridles, pennants, hook blocks, and wire cable shall be boxed and secured to theequipment in a protected location so as not to interfere with towing, driving, or lifting theequipment. Large components such as backhoes, pile driver leads, clamshell, anddragline buckets that cannot be relocated on the equipment shall be shipped separatefrom, but at the same time as, the non-rolling stock. These components are usuallyshipped loose unless handling conditions dictate otherwise. Components may then besecured to pallets or a skid-type base. Boxes, loose components, and palletized or skid-type loads shall be marked with the USN number of the basic equipment.

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(7) Remove items or parts that have low ground clearance such asspray bars and long extensions, and secure to the upper portion of the vehicle.

(8) Block, brace or secure any movable component attached to theequipment with strapping, cable, or by other suitable means to prevent movement anddamage during shipment.

(9) Drain and blow dry water tanks, pumps, piping, and othercomponents that contain water to prevent freezing damage en route. Cover openings toprevent entrance of water.

(10) Cover equipment electrical components and instruments subject todamage by the elements with a waterproof shroud, plywood housing, or other suitablematerial.

b. Transfer Actions. After completion of the preparation for shipment,continue with the following:

(1) Mark the equipment for the consignee.

(2) Transfer the equipment to the appropriate Shipping Officer. Theequipment should be stored at the staging area for the shortest time possible to reducethe possibility of deterioration, cannibalization, or theft.

(3) Ship the equipment by the first available transportation, unlessotherwise directed. When possible check the equipment after it has been loaded andrepreserve and reseal any areas or openings disturbed by handling.

(4) Provide consignee with all shipping data, including USN numbers,number of items in shipment, name of ship, scheduled departure date, and estimatedtime of arrival at destination. Identify equipment attachments by NAVFACENGCOMidentification number (Appendix D) and indicate the USN/USNG number to which it isassigned. Attachments shipped separately from its USN number will be shipped under aseparate Transportation Control Number (TCN) for accountability.

(5) For disposition of Equipment History Jacket refer to Chapter 4.

(6) After the item is shipped, the allowance holder must updateCASEMIS in accordance with paragraph 2.12.7.

(7) Check CSC recertification date before shipping USNG numberedISO containers. See Appendix D.

c. Shipment Under Combat Conditions. Additional guidelines for shippingequipment under combat conditions are provided in the NCF Tactical EmbarkationManual , COMTHIRDNCB/COMSECONDNCB Instruction 3120.1 series.

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2.5 Foreign Purchases. The Federal Acquisition Regulation (FAR) permits foreignpurchases under specific conditions such as unreasonable cost for domesticprocurement and non-availability within the United States. Detailed procedures arecontained in the FAR under Foreign Purchases. Additional restrictions may becontained in specific Congressional authorization and/or appropriation acts. Whenrequired, data for justification and approval (J&A) will also be developed, and a J&Arequest forwarded to the applicable Command. LANTDIV coordinates procurement inEurope and PACDIV coordinates procurement in the Pacific Region.

2.6 Acquisition of Fuel Efficient Vehicles. Current laws and regulations requirecompliance in the fuel efficient acquisition (purchase or hire) and reporting of passengerautomobiles (sedans and station wagons) and light trucks with the exception ofalternative fueled vehicles as detailed in section 3-4 of the DoD Regulation 4500.36-R.Procurement of sedans and station wagons is limited to compact or subcompact typesexcept as specifically authorized by DoD 4500.36-R sections 3-1 and 3-4.

2.7 Replacement Criteria

2.7.1 Life Expectancies. The age or mileage expectancies furnished in the CASEMISDescriptive Reference File (available through direct access to CASEMIS, the cognizantTEMC, or Navy-provided software) provide a systematic and uniform schedule ofeligibility for replacement planning and are to be used when considering CESE forreplacement or for overhaul and retention. The age and mileage expectancies applicableto automotive vehicles were derived from administrative use motor vehicle replacementcriteria published by DoD for use by all military departments. The life expectancies arenot applicable to specialized equipment mounted on vehicles. The statistical vehiclefleet average should be used for projecting mileage. Age expectancies of constructionand weight handling equipment are to be used to determine the basic zone of eligibility;these age expectancies do not have the same value as the age expectancies forautomotive vehicles. Construction and weight handling equipment have a lower use rateand are not as affected by age as automotive vehicles. Dependability, obsolescence,and major repair costs are the prime considerations for replacement of such equipment.

2.7.2 Repair and/or Replacement Determinations For Automotive Vehicles (AlphaCode A through N). In addition to the age or mileage criteria, a vehicle is eligible forreplacement when the cost of repairs exceeds certain limits. Normally, repairs will notbe accomplished when the total cost of the one-time-repair (labor + material + indirectexpenses/other charges) exceeds 50 percent of the original procurement cost of thevehicle. However, if a replacement vehicle is not immediately available and therequirement for the vehicle still exists, repairs may be made on the vehicle at theActivity’s discretion. PRIOR to the repairs being made, the cognizant TEMC shall benotified to determine whether or not a replacement vehicle is immediately available.

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2.7.3 Repair and/or Replacement Determinations For Construction, Railway,Weight Handling and Other Transportation Equipment (Alpha Code O through Z).The determination of whether to replace or repair a unit of equipment may be guided inpart by the one-time repair limits provided in Appendix F. If the age of the item underconsideration exceeds the life expectancy, a factor of 20 percent should be used.Authorization to exceed the one-time-repair cost limit shall be obtained from thecognizant TEMC. Whenever it is determined that an item of construction, railway, orweight handling equipment should be replaced in accordance with the criteriaestablished herein, and a replacement unit is not currently available (as determined bythe cognizant TEMC), the equipment may be maintained only at a level to ensure safeoperation for further temporary use pending scheduled replacement.

2.7.4 Costing of Repair Estimates For Transportation Equipment. Uniform costcriteria should be used to determine whether it is more economical to repair or replacetransportation equipment (see Appendix G for labor hour input standards). Repairestimates shall include direct labor, material, indirect costs, and other direct charges.

a. Direct Labor. Direct labor is all labor, civilian or military, which can bespecifically identified to the repair job.

(1) To arrive at direct labor cost, it is necessary to determine the directlabor man-hours required, and then apply the appropriate direct labor hourly rates tothese man-hours.

(2) Direct labor costs must represent the best available estimate. Activitiesnormally use flat rate manuals to determine the direct labor man-hours required.Otherwise, estimates will be based on similar work performed previously, or estimatesbased on individual experience.

b. Labor Rates for Civilian Employees. Cost of civilian labor will be based onthe labor rate for the work center performing the work, or where applicable, the labor ratestated within the commercial transportation contract.

(1) When costs of civilian labor are determined on the basis of annualsalaries, these costs will include the factor for Government contributed benefits.

(2) When costs of civilian labor are determined on the basis of direct laborhours (days, etc.) applied, these costs will be computed by adding to the gross pay, asshown in current pay tables, the factor for Government contributed benefits.

c. Labor Rates for Military Personnel. Labor rates for military personnel will bethe average military wage rate for the work center performing the work, based onstandard rates published in the NAVCOMPT Manual, Volume 3, Chapter 5.

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d. Direct Materials

(1) Cost to repair will include all materials directly applied and identifiableto the particular equipment undergoing repair, including Government-furnished materialto be consumed by a contractor in performing all or a part of the maintenance job.

(2) Consumable items received from the supply system will be costed atthe standard inventory price. Items procured from local services will be priced at thelatest invoice cost including transportation. Fabricated items will be priced at actual costincluding direct expenses as defined herein.

(3) Components and assemblies used in the repair process will be costedat the exchange rate, representing the standard inventory price less credit for return ofrepairable components. The exchange price can be established as a percentage of thestandard inventory price as long as it reflects the estimated cost of repair.

e. Indirect Expenses

(1) The cost estimate will include indirect expenses associated with therepair process. This will be determined by applying the indirect expense rate (expressedas dollar cost per direct labor man-hour) to the estimated direct labor man-hours.

(2) The indirect or overhead costs included in the indirect expense rateshall include: manufacturing or production expense (indirect cost incurred within oridentifiable to the maintenance shop or organization performing the repair work, althoughnot identifiable to particular jobs); and, general and administrative expenses/costsincurred in general management or supervision which are measurable costs chargeableto maintenance activities.

f. Other Charges

(1) Contractual Services. Services required incident to and identifiablewith the performance of all or a portion of the specific maintenance job will be includedas an element of cost. If the contractor is to perform a significant portion of themaintenance job, the cost estimate will show the estimated charges for labor andcontractor-furnished parts in addition to the total contract price.

(2) Readying for Shipment. When the equipment/component cannot berepaired on site and costs must be incurred to prepare the item for shipment regardlessof destination, such costs are to be included in the estimate of cost to repair.

(3) Freight. When the equipment/component to be repaired is locatedoverseas and no local capability to repair exists, the cost of freight will be included as anelement of cost. In all other cases, cost of freight will be excluded.

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(4) Miscellaneous. Any other charges required to accomplish the requiredmaintenance and directly identifiable to the equipment will be included.

g. Exclusions. The following costs will not be included in the estimate:

(1) Maintenance Expense Items. Such items as tires, tubes, tire chains,tracks, batteries, and antifreeze, etc., are not to be included as a cost in the repairestimate except where replacement is the result of accident damage.

(2) Accessories. The cost to overhaul or replace accessory items used toadapt the equipment for special uses, such as sirens, flashing lights, rank insignia,two-way radios, fire extinguishers, tool kits, or similar items, are not to be included in thecost repair estimate. Individual estimates of cost to overhaul such items will be made asrequired.

2.8 Requirements

2.8.1 Initial Issue and Replacement Procurement Requests. The samerequirements procedures apply to both the initial procurement of CESE required to fillnewly approved IOs and the replacement of CESE. Requirements must be planned andprogrammed for the budget year(s) as detailed in paragraph 2.8.3 for OPN fundedrequirements. The submission schedule and procedures for DBOF activity requirementsare in paragraph 2.8.4. Included are all United States Navy (USN) registered CESE thatare controlled by established IOs in the P-1 Equipment lines listed in paragraph 2.8.2.Items such as refuse containers which are components of mobile refuse collectionsystems, hydraulic tailgates, and construction equipment attachments are consideredaccessories or attachments to the end items and will be procured as CESE only whenrequested with the end item. The budget year requirements submission shall be basedon the approved activity IO. Requested replacements must reach eligibility in the budgetyear(s) based on the replacement criteria in paragraph 2.7. This does not meanequipment will be replaced automatically or immediately when eligibility is reached.Replacement of eligible units is predicated on the funding approved for the purchase ofCESE.

For NCF and SOU units, the initial CESE Allowance Review and Update is accomplishedby a Biennial Allowance and Requirement Review (BARR). The BARR is used torecommend changes to a Command’s CESE allowance and to indicate which vehiclesrequire replacement. Biennially, each allowance holder or designated componentorganization prepares and submits a BARR in accordance with NAVFACINST 11200.35,Naval Construction Force Biennial Allowance and Requirement Review. Requests forallowance increases must be accompanied by complete justification based upon missionchange and operational procedures and requirements changes (see Appendix C).

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2.8.2 Transportation Equipment P-1 Lines. The broad vehicle/equipment categoriesbelow comprise the budget grouping P-1 lines in the transportation equipment programfunded as CESE. (See Figure 2-2 for P-1 Line Summary)

XA Passenger Carrying VehiclesXB Special Purpose Vehicles/EquipmentXC General Purpose TrucksXH Construction & Maintenance EquipmentXJ Fire FightingXG Tactical Equipment31 Railway Equipment

NOTE: P-1 line 31 is not normally funded but carries a P-1 line number foradministrative purposes.

2.8.3 OPN Requirements Procedures. To coincide with the DoD budget submission,a requirements review will be conducted on a biennial basis for CESE funded in theOther Procurement, Navy CESE Budget Activity 5. These procedures are applicable tonon-DBOF activities and for passenger carrying equipment only for DBOF activities.Requirements established during the review will, within approved funding levels, beprocured from the two budget year funds. The first budget year is the fiscal year twoyears following the submission year, e.g., the first budget year for submission in FY 96 isFY 98. Funding constraints preclude the replacement of all equipment items that exceedlife expectancy and require activities to execute an effective operation and maintenanceprogram to extend the useful life of equipment to the maximum. To make the best use ofthe limited funding, the requirements identification process must emphasize selection ofthe highest priority equipment items. A projected funding level will be developed foreach activity to be used for conducting the requirements review. Use of a projectedfunding amount eliminates the need to prioritize all eligible items and instead emphasiscan be placed on selecting the highest priority requirements. Each activity will develop arequirements listing that can be funded within the projected funding amount. TheTEMCs will forward a requirements package and any amplifying instructions to activitiesunder their cognizance each review year. The following data will be provided to eachactivity or be available through direct access to CASEMIS:

• CESE inventory records.

• Current authorized CESE IOs.

• Procurement status information for equipment that is funded and underprocurement but not delivered.

• Procurement information for equipment that is planned for procurement butfor which funding has not been approved.

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• An activity projected funding level for planning purposes and to specificallyassist in the selection/prioritization of requirements. It must be emphasizedthat the funding levels are projections which more than likely will changeduring the programming and budget process.

• A CASEMIS Equipment Code Descriptive Reference Table that includes acomplete list of NAVFAC 6-digit equipment codes to be used for therequested requirements. Only equipment codes/types included in the tableshould be requested. The Descriptive Reference Table designates theequipment codes/types for "Standard Family of Equipment" items. It alsoprovides the estimated unit cost of equipment to be used in developing therequirements list that falls within the projected funding amount.

a. Activity Review and Submission. Activities shall conduct the review andsubmit requirements by letter or through direct access to CASEMIS. Requirements datawill be submitted only for equipment that falls within the projected funding level. The 6-digit equipment code must be specified for each requested requirement. Therequirements are to be integrated into a single priority sequence for all P-1 lines for bothprocurement years. Priority numbers should begin with "1" through the total number ofequipment requirements submitted and each number should be used only once. Priority"1" will represent the most urgent requirement, priority "2" the next most urgent, etc. Tothe extent possible within the constraints of budget guidance and availability of funding,equipment procured will be in accordance with the needs and priorities identified by theactivity. Program budget reductions are implemented by deleting, on an equitable basis,the lowest priority items unless a budget cut is aimed at a P-1 line specifically. In thatcase, the lowest priorities within that P-1 line are reduced. Therefore, activity establishedpriorities should represent the relative importance of the requirements to ensure that thehighest priorities are funded. While the selection of requirements will be based on acombination of mission requirements, priority of assignment, equipment condition andother factors, the following criteria apply:

(1) Care should be taken to ensure that the requested requirements areconsistent with the authorized IO. It is assumed that all equipment on hand fills anauthorized IO or is excess to activity needs. Excess equipment (equipment over IO) willnot be replaced.

(2) The CESE budget is prepared for the review cycle 15 months prior tothe budget year. Therefore, care must be taken to realistically evaluate activity needs inthe long term. Application of the replacement criteria must consider the timing of thebudget/procurement cycle. As a practical matter, there is only one annual procurementcycle after approval of the budget and release of appropriations. Input from theadministration, operation, and maintenance branches of the transportation division aswell as prior planning should eliminate, or keep to a minimum, the need for anyadjustment during the procurement cycle.

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LIRN Description













Figure 2-2

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(3) Replacement requests must meet the established life expectancyreplacement criteria provided in the CASEMIS Descriptive Reference File. Equipment isalso eligible for replacement if the mileage projected for 36 months of additional serviceexceeds the standards listed in the CASEMIS Descriptive Reference File (availablethrough direct access to CASEMIS, the cognizant TEMC, or Navy-provided software)even though the equipment is not eligible by age.

(4) Established policy shall be to request equipment replacements fromthe standard family of equipment items listed in the CASEMIS Descriptive ReferenceTable. When requesting equipment items ending in zero-zero ("00"), theDescription/Justification for Non-Standard Family CESE Procurement Sheet (AppendixH, Figure H-1) must contain all the information required for a purchasing agent toprocure what is needed (a sample is provided as Figure H-2). Do not assume thepurchasing agent knows the exact needs of the end user activity. For all crawler ormobile cranes, a Crane Requirements Data Sheet (Figure H-3) must be completed (asample is provided as Figure H-4). Information on activity operational requirements, aswell as the complete equipment description, is required. For Non-Standard Family TruckTractor items, a Truck Tractor Data Sheet (Figure H-5) must be completed. It must beemphasized that the data provided on these sheets does not constitute a justification forsole source procurement. Consequently, if specific components are annotated on theseforms, they must not be so selective as to limit competition.

b. TEMC Review. The TEMCs will review activity requirement submissions foraccuracy and completeness of information, to include requests for non-standardprocurement and truck tractor/crane data sheets. The TEMCs are responsible forcoordinating fire fighting equipment with the cognizant Fire Marshal. Where there is adiscrepancy between the activity submission and the Fire Marshal's recommendation,the TEMC is responsible for resolving the differences. The TEMCs shall formulate asystematic plan for equitable distribution of requirements to activities. The TEMCs willconsolidate activity requirements and establish/enter in CASEMIS one prioritized listingfor all P-1 lines.

c. OPN Budget Submission. COMNAVFACENGCOM will coordinate with theTEMCs and CESO to determine final requirements to be included in the NAVCOMPTbudget request.

d. Emergent Requirements. If an urgent situation arises, the requirement shallbe submitted to the TEMC. The TEMC will determine whether the requirement can bemet by loan, diversion of current procurement, or reassignment of an item of equipmentavailable within the support area of the TEMC. When this is not possible, the TEMC willforward the request to COMNAVFACENGCOM (Code 134), with full justification, andidentification of currently funded item(s) to be deleted.

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2.8.4 DBOF Requirements Procedures. CESO will provide detailed guidance toDBOF activities for submission of their requirements in the August/September timeframeprior to the start of the fiscal year in which the equipment is to be procured.

a. Activity Review and Submission. Replacement requirements for equipmentin Line Items XB, XC, XH, and XJ are to be submitted to CESO Code 15L2 with a copy tothe applicable TEMC. Submission should be provided by a funded Military StandardRequisition and Issue Procedures (MILSTRIP) requisition in message or letter format,including the equipment code and type designator, item description, quantity of eachitem, unit cost, and total cost of each item. Although the activity requirements will bebased on a combination of mission requirements, equipment condition, and various othercriteria, the following applies:

(1) Requirements must be within the current Inventory Objectives (IOs).

(2) All requirements must meet replacement criteria as set forth inparagraph 2.7 and the CASEMIS Descriptive Reference File (available through directaccess to CASEMIS, the cognizant TEMC, or Navy-provided software).

(3) Established policy shall be to request equipment replacements fromthe standard family of equipment items listed in the CASEMIS Descriptive ReferenceTable. When requesting equipment items ending in zero zero (“00”), procedures setforth in paragraph 2.8.3.a(4) apply.

b. Indefinite Delivery Type Contracts/Requirements Contracts. Selected itemsof construction equipment are available from the Defense Supply Center, Columbus(DSCC) on Indefinite Delivery Type Contracts (IDTC). The General ServicesAdministration has awarded requirements contracts for a variety of other equipment,including medium and heavy trucks, fire trucks, trailers, trash and recycling vehicles,wreckers, standard aerials, pole and line trucks with auger, High Mobility MultipurposeWheeled Vehicles (HMMWV), lubrication and fuel service trucks, and police transportvans. CESO will consolidate and process any requirements received by MILSTRIPsubmission for equipment available on these contracts. Personnel in the Shore andFleet CESE Division of CESO are familiar with what items of equipment are beingoffered and the available options. However, activities which hold their own procurementfunds may order this equipment directly from DSCC and GSA.

c. TEMC Review. A copy of each requirement submission, along with any“Non-Standard” Vehicle Description/Justification Sheets, Crane Data Sheets, and TruckTractor Data Sheets should be forwarded to the applicable TEMC. TEMCs will reviewthe submission and advise both the activity and CESO of any recommended changes.

d. Reimbursable Work. CESO’s processing effort for DBOF CESErequirements will be done on a reimbursable basis. This is implemented through asurcharge applied to the equipment acquisition cost.

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e. Forwarding of Funding Documents. DBOF activities are to provide a fundedMILSTRIP requisition to CESO by 15 November annually in order for like items ofequipment from each activity to be consolidated. This also allows CESO to takeadvantage of available options on the GSA Family Buy contract. Requirements receivedafter 30 November annually may have to be placed on new contracts for the next modelyear. CESO will accept two separate funded MILSTRIP requisitions from each activity,one for the under $100,000 requirements and one for the over $100,000 requirements.This allows for execution of minor funding adjustments between equipment types withoutfurther action from the activity. DBOF activities need to add the surcharge to the fundingauthorization included in their initial MILSTRIP requisition.

2.9 Lease of Motor Vehicles

2.9.1 Authority. The authority, procedures, and limitations on the lease of motorvehicles by Navy activities ashore and afloat are contained in DoD 4500.36-R. Asindicated in the NAVFAC Contracting Manual, P-68, lease of motor vehicles in excess of60 days utilizes NAVFAC contracts and not a NAVSUP supply type contract. The term"lease" includes lease or rental arrangements from commercial sources, the GeneralService Administration (GSA) government-wide indefinite quantity lease, the Navy’scentralized leasing contracts, or with other government agencies such as the GSA FleetManagement Centers. Motor vehicles are classified as charter when the driver isprovided by the vehicle owner, and as lease/rental when military or civilian personnel ofthe Department of Defense are used as drivers. This term does not include authorizedarrangements for passenger vehicles made by personnel in an official travel ortemporary duty status. A "Lease" is defined as being for 61 days or more and a "Rental"is defined as being 60 days or less. The long-term (exceeding 60 days) lease of motorvehicles is restricted to activities ashore for filling the vehicle IOs established inaccordance with paragraph 2.2.2 of this publication.

2.9.2 Policy for Leasing Vehicles

a. Administrative Vehicles. It is Navy policy to lease vehicles only when it canbe proven to be cost effective, or when no reasonable alternative exists to meet missionrequirements. It is mandatory that decisions to lease are supported by detailedjustification/economic analysis. Sedans (or other vehicles) will not be leased based onrank or position alone. Class III, IV, and V sedans authorized for individuals inaccordance with DoD 4500.36-R are exempt.

b. Fire Fighting Equipment. Approval by COMNAVFACENGCOM shall beobtained prior to rental or lease of fire fighting equipment.

2.9.3 Administration. Offices and commands (claimants) are responsible forbudgeting and funding for the lease or rental of motor vehicles for both long-term andintermittent purposes. COMNAVFACENGCOM is responsible for the development andpromulgation of technical and economic criteria for long-term motor vehicle lease,contracting procedures, and reporting requirements for maintaining Navy-wide lease IO

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control. COMNAVFACENGCOM is also the Navy point of contact for the conduct ofstudies and participation in the establishment of GSA Fleet Management Centers andSystems. Vehicle support through GSA's Interagency Fleet Management System(IFMS), in general, will only be provided when a cost study under the provisions ofPL 99-272 has determined GSA should provide all administrative vehicles. However,activities may be able to obtain minimal vehicle support from their local GSA FleetManagement Centers, subject to availability of vehicles. If the local Fleet ManagementCenter (FMC) can provide vehicles, include this information in the request to the TEMC.Accordingly, if vehicles are not available at the regional level, they may be leasedcommercially with the TEMC's approval.

2.9.4 Limitations. Motor vehicle leases are governed by certain legislative constraintsand economic considerations including the Balance of Payments Program. Restrictionsare described in the COMNAVFACENGCOM Contracting Manual (NAVFAC P-68) andthe Federal Acquisition Regulation (FAR). Annual appropriation acts may containadditional restrictions.

a. Sedan and Station Wagon Lease. The lease of sedans and station wagonsis limited to compact/subcompact types. An exception is permitted when, on the basis ofdocumentation forwarded through established channels, the CNO approves the use oflarger sedans or station wagons as essential to an activity's mission. Leasespecifications shall conform to the design, weight, equipment and accessoryspecifications that are employed for the purchase of Navy compact/subcompact sedansand station wagons. This does not prohibit contractors from providing optionalequipment not required by the specification in order to increase resale value.

b. Lease IOs. The number of long-term motor vehicle leases shall not exceedthe lease IO. However, a leased unit may be applied to a Navy-owned IO whenNavy-owned equipment is planned/desired or pending conversion of IO fromNavy-owned to lease. Requests for lease IOs or changes thereto shall be submitted inaccordance with paragraph 2.2.2 in the same manner as for Navy-owned vehicles.Increases in vehicle lease IOs must be accompanied by a statement from the requiringactivity that funding is available to cover the increased cost. Any decrease requested inexisting passenger motor vehicle lease IOs may not be automatically exchanged forNavy-owned passenger vehicle IOs because the number of Navy-owned passengercarrying vehicles are controlled separately by specific language in the annual DoDAppropriations Act.

c. New Requirements. Activities are responsible for forecasting vehiclerequirements to support new or expanded mission assignments and include them in theirIO and requirements review in time to meet the new requirement. When notifications ofnew mission assignments do not allow sufficient time to acquire new vehicles in therequired time frames, the following alternatives should be considered before requestinglease authority:

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(1) Temporary reassignment from existing resources.(2) Retaining in-service vehicle(s) scheduled for replacement.(3) Diversion of due-in assets (TEMC support).(4) Transfer/loan from other activities (TEMC support).

2.9.5 Justification/Economic Analysis. Requests to lease are to be supported bydetailed justification/economic analysis. When a new requirement has been identified,an Economic Analysis will be conducted using the format in Appendix H, Figure H-6 todetermine if an asset should be Navy-owned or leased. The TEMC is responsible forevaluating the justification/economic analysis. Leasing will only be considered when:

a. Leasing is a cost benefit to the Navy (economic analysis supports leasing inlieu of Navy ownership); or

b. Local laws or status of forces agreements preclude the use of U.S.Government-owned vehicles; or

c. An emergent requirement precludes filling with a Navy-owned asset. Vehiclesmay be leased under a Navy-owned inventory objective only as long as necessary tomeet immediate mission requirements. Action shall be initiated to obtain a Navy-ownedvehicle either through a lease/purchase arrangement or in the next annual procurementprocess.

2.9.6 Lease-Purchase and Lease-to-Ownership Agreements

a. Under a Lease-Purchase agreement, the Navy may acquire ownership of avehicle by making payment pursuant to a purchase option written into the agreement. ALease-Purchase Agreement should be considered when leasing CESE to fill a Navy-owned IO. When a Lease-Purchase option is desired, it should be specified in the leaserequest submitted to the TEMC. The lease request should include the type of leaseagreement, equipment code/quantities, estimated lease cost, and the month/year thepurchase option may be exercised. The solicitation/lease agreement should bestructured so that the purchase option reflects a reasonable fair market value of the itemat the time it is to be exercised.

b. Under a Lease-to-Ownership agreement, ownership of the CESEautomatically passes to the Navy upon completion of the specified lease period, with noadditional payment for ownership. Lease-to-ownership agreements generally are not anappropriate mechanism for acquiring CESE, as it would be difficult to meet the criteriacontained in subparagraph c. below. However, in those circ*mstances where a lease-to-ownership may be appropriate, full supporting documentation that would withstand auditreview for compliance with the expense/investment criteria contained in the NAVCOMPTManual is to be submitted along with the lease request.

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c. Funding. The criteria for expense/investment funding is outlined in theNAVCOMPT Manual (Vol. 7, Chapter 5). The activities should ensure compliance withthese criteria. Specifically, these criteria are:

• The lease payments must not exceed those required for a straight lease.

• The lease term is for a period of 12 months or less (exclusive of renewaloptions).

• The total of the payments made toward the purchase of the vehicle (whetheras a periodic payment, a percent of the lease payment, a lump sum at theend of the lease, or a combination including the value of any purchasecredits as may be stipulated by the contract) must not exceed theestablished expense/investment threshold (currently $100,000).

Provided the agreement meets these criteria, O&M,N funds will be used to fund thepurchase option for nonpassenger-carrying vehicles. Passenger-carrying vehiclesrequire OPN funds to execute the purchase option, regardless of the amount. The leaseportion of the lease-purchase agreements are categorized as operating expenses andwill be funded using operating funds.

d. Approval of Lease-Purchase and Lease-to-Ownership Agreements

(1) Lease-to-Ownership Agreements. All lease-to-ownership agreementsrequire COMNAVFACENGCOM approval.

(2) Lease-Purchase Agreements

• Passenger-carrying vehicles - TEMC approval is required prior toentering into the lease agreement. Approval to purchase and requestfor OPN funds must be requested from COMNAVFACENGCOM via thecognizant TEMC at the beginning of the fiscal year in which the buy outwill occur.

• Nonpassenger-carrying vehicles - The TEMCs will approve lease-purchase agreements for nonpassenger-carrying vehicles. However,COMNAVFACENGCOM approval is required to exercise the purchaseoption if investment funds (OPN funds) are required to exercise thepurchase option.

e. Conversion of Vehicle Registration from Leased to Navy-owned. When aleased vehicle is converted to a Navy-owned vehicle (through either a lease-to-ownership or a lease-purchase arrangement), the CASEMIS inventory database shall bechanged from status code "I" (rented/leased equipment) to status code "O" (Navy-ownedequipment).

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2.9.7 Short-Term Rental. Short-term rental is the rental of vehicles for a period not toexceed 60 days.

a. Intermittent Rental. Activities may, within funding limitations, rent motorvehicles for periods not exceeding 60 consecutive days, without regard to establishedIOs, to satisfy peak loads, unusual conditions, or emergency requirements. NCF unitswill chop all intermittent leases through their respective Brigade Equipment Office priorto entering into a short term rental. Use of options, renewals, or consecutive 60-daycontracts shall not be utilized to circumvent the IO system. The activity commandingofficer may authorize the solicitation, and Form DD 1155 should be used as the contractdocument.

b. The class of a motor vehicle rented to support the visit of a DoD official canbe the same as that normally authorized that official. The class of vehicle rented insupport of non-DoD officials, including those from foreign countries, shall be the same asthat normally authorized a DoD official of comparable rank or position.

2.9.8 Long-Term Leasing. Except for vehicles to be used by the officials listed inparagraphs 3.1.c and 3.1.d of the DoD 4500.36-R, new leases for sedans, stationwagons and light trucks for terms exceeding 60 consecutive days, shall require priorapproval from the cognizant TEMC. TEMC approved lease authority is valid for 12months and two 12-month options, not to exceed a total of 36 months.

a. Procedures for Requesting Leased Vehicles. Activities are to submitrequests for all vehicles to be leased for more than 60 days to the cognizant TEMC forapproval. An Economic Analysis in the format of Appendix H, Figure H-6 and an ActivityData Sheet (Appendix H, Figure H-7) are to be submitted along with the requests. TheTEMCs are not to approve lease requests without adequate written justification and anapproved IO for the equipment code requested. If the requested leased vehicles willcause on-hand assets to exceed the approved IO, the excess units must be in theprocess of being sent to disposal, or an interim IO increase approved by the TEMC. TheTEMC should also review similar assets at other nearby activities for possibleredistribution of usable vehicles. Lease requests are to include justification and thefollowing information:

(1) Name and location of the activity requiring vehicle support.

(2) Number of vehicles required, by type.

(3) Special requirements (e.g., unmarked, heavy duty suspension, securityconfiguration, etc.).

(4) Intended use.

(5) Length of anticipated use and projected annual mileage.

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(6) Name and telephone number (commercial and Defense SwitchedNetwork (DSN)) of the contact at the activity.

(7) Purchase option, if applicable.

(8) Vehicle support through GSA IFMS, if applicable. Include Billing OfficeAddress Code (BOAC). (If the activity does not already have a BOAC number assigned,a number may be requested from your local GSA region.)

b. Procedure when the TEMC authorizes leasing from commercial sources.When leasing from a commercial source, activities should first consider leasingautomobiles and light trucks from the centralized open-end leases which the Navynegotiates annually with major commercial leasing companies. Vehicles may beobtained from the indefinite quantity contracts using DD Form 1155. Vehicles can beleased off these contracts without further competition.

(1) Vehicle Hire Contracts. For leases from commercial sources forperiods exceeding 60 days, a Standard Form 33, Solicitation, Offer, and Award isrequired. Contract procedures and forms are prescribed in the COMNAVFACENGCOMContracting Manual, NAVFAC P-68. The activity commanding officer may authorize thesolicitation, and Form DD 1155 should be used as the contract document. Requirementsfor the lease of vehicles shall be consolidated to the extent feasible and invitations forbids shall be requested on a competitive basis with award going to the lowestconforming bidder.

(2) Buses. Full-time charter of buses may be considered to satisfyregularly scheduled and recurring requirements when Navy-owned equipment is notavailable or economical to use to meet operational demands. Requirements of less thanfour hours per day that require a full-time driver are likely prospects. Also, cyclicrequirements of nine or less months per year may present a favorable bus chartersituation in that the cost of paying full-time drivers (12 months) may be avoided. Charterbus service is considered a contract to provide specified bus service vice a contract toprovide a specific vehicle and therefore does not require a vehicle IO. The use ofcommercial buses is advocated for the movement of large groups of personnel fordistances in excess of the activity's established POD. Commercial bus use is alsorecommended where the need is occasional and to satisfy peak requirements.

c. Insurance and Maintenance for Hired Vehicles

(1) Invitation to bid solicitations and resulting contracts for leased vehiclesshall provide for self-insurance or as otherwise prescribed by applicable portions ofSubpart 28.3 of the FAR. The contractor shall warrant that the contract price includes nocost for insurance for which the Government is responsible.

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(2) The Navy shall perform all maintenance on leased vehicles unless aprior determination has been made that it will be more economical, or mission essential,for the contractor to perform such maintenance, in whole or in part.

d. Model Year of Leased Vehicles. As a rule, invitations for bids shall not belimited to current year production models. However, when overall economy is notaffected, such solicitation may be limited to current models.

e. Identifying Leased Vehicles. Vehicles leased from commercial sources formore than 60 consecutive days shall be identified in the same manner as Navy-ownedvehicles, in accordance with paragraph 2.14.4. Leased vehicles shall not be repaintedto conform to Navy vehicle colors. Vehicles leased from the General ServicesAdministration carry GSA tag numbers and markings and, therefore, do not require U. S.Navy registration numbers.

2.9.9 Reports

a. Report of Leased Vehicles. The annual activity Leased Vehicle Report(Figure 2-3) is to include data for the fiscal year 1 October through 30 September. Theoriginal and one copy of the Leased Vehicle Report will be forwarded to the cognizantTEMC in sufficient time to ensure its receipt by 10 October. The Leased Vehicle Reporthas been revised as follows:

(1) Vehicle types have been listed in order by Equipment Code,sub-totaled to Alpha Code or Description-Tonnage/Alpha Code.

(2) Sub-Total lines shall be included for each of the following groups:

• Sedans (Alpha Code A)• Buses (Alpha Codes B, C, and D)• Station Wagons (Alpha Code E)• Ambulances (Alpha Code F)• 4x2 trucks (Alpha Codes G, H, and I)• 4x4 trucks (Alpha Codes G, H, and I)• Trucks (Alpha Codes J and K)• Trucks (Alpha Codes M and N)

NOTE: Refer to the CASEMIS Descriptive Reference Table (available through directaccess to CASEMIS, the cognizant TEMC, or Navy-provided software) to determineEquipment/Alpha codes.

b. Report Symbol. NAVFAC Report Control Symbol 11240-7 applies to theLeased Vehicle Report.

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FROM: (Activity) AREA: DOMESTIC FOREIGN (US & possessions) (all other)

FOR PERIOD: 1 Oct 19 thru 30 Sep 19

TO:Commercial Leases Interagency (GSA) Leases

Vehicle TypeNo.Units


TotalCosts(No. $)




TotalCosts(No. $)


SEDANS Subcompact (0103) Compact (0104) Midsize (0102) Large (0105) Law Enf. (0114) Total (Alpha A)BUSES BOC (up to 30 pass.) BOC (36 + pass.) Integral Total (Alphas B, C, D)STATION WAGONS Subcompact (0220) Compact (0210) Midsize (0202) Large (0200) Total (Alpha E)AMBULANCES Total (Alpha F)TRUCKS/TRK TRAC ½ Ton PU 4x2 Carryall 4x2 Panel 4x2 Other ¼ - ¾T 4x2 1 Ton 4x2 Total (Alphas G, H, I - 4x2s) Panel 4x4 ½ Ton PU 4x4 Carryall 4x4 Other ¼ - ¾T 4x4 1 Ton 4x4 Total (Alphas G, H, I - 4x4s) 1½ Tons 2 Tons 2½ Tons 3 - 4 Tons Total (Alphas J, K) 5 - 10 Tons 11 Tons & over Total (Alphas M, N)TOTAL (Alphas A thru N) Util Maint (0722) (Alpha O)TOTAL VEHICLES LEASED

(For instructions, see P-300 paragraph 2.9.9)

Figure 2-3

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c. In compiling the data for the cost columns (round to dollars), include onlyactual (or projected) lease charges as stipulated in the lease agreement, includingmileage charge if applicable. Mileage should be rounded to thousands (e.g., 990,650miles would be shown as 991). Also, the No. Unit Mos. is derived from the No. Unitstimes the number of leased months in the reporting period (e.g., 10 units delivered 1 Julyon a one-year lease would result in 10 units X 3 months = 30 Unit Months in the currentfiscal year, and 10 units X 9 months = 90 Unit Months the next year). Do not includecost of fuel, oil, maintenance, or repairs (unless provided by the vendor and included inthe price as shown in the lease agreement). Data on all vehicles of the types listed,leased for 61 days or more, including police/security and general purpose vehicles, areto be included. Data for charters and intermittent/short-term rentals (60 days or less) arenot to be included. The TEMC will submit to COMNAVFACENGCOM (Code 134) by1 November annually the summaries of the Leased Vehicle Reports for activities undertheir cognizance. Separate summaries are required for domestic (U. S. andPossessions) and foreign (all other) locations. (This report is also an input to theStandard Form 82, Agency Report on Motor Vehicles, submitted to GSA). One copy ofthe individual activity Leased Vehicle Reports must be attached to the TEMC summary.

d. Activities with automated data systems may submit a computer generated orautomated Leased Vehicle Report in lieu of the format in Figure 2-3. In addition to thedata required in Figure 2-3, reports prepared using the automated data system shouldinclude separate columns for fuel used (in gallons), fuel cost, maintenance cost, anddowntime hours.

e. Annually, agencies provide GSA with a report of vehicles actually leased.DoD 4500.36-R requires copies of the lease contracts be forwarded to GSA; however,this requirement has been modified to have the agencies provide a "Lease AgreementSummary." Figure 2-4 is the format for this report. The TEMCs will forward a "LeaseAgreement Summary" of vehicles leased through commercial sources (new leaseacquisitions only) for their domestic activities (U.S. and Possessions) toCOMNAVFACENGCOM (Code 134) no later than 1 November following the end of thefiscal year.

f. Cost Reporting for Leased Transportation Equipment. For the purpose ofTransportation Cost Report (TCR) reporting (NAVCOMPT Manual, Volume 3,Chapter 7), all cost data for leased transportation equipment (i.e., lease costs, fuel costs,maintenance and repair costs) will be reported under the appropriate 6600 series costaccounts. Mileage/hours and maintenance/operation costs of lease/rental vehicles arenot to be included with the Navy-owned inventory reporting data for equipment groups Athrough Z.

2.9.10 Rental of Construction Equipment Procedure. To assist activities in meeting intermittent and peak requirements(i.e., "Low Usage Equipment"), procedures have been developed for obtainingconstruction and weight handling equipment on a rental basis from commercial sources.

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2-34 Authority. Activity Commanding Officers may, within funding limitations, rentconstruction equipment for periods up to 120 consecutive days without regard toestablished IOs to satisfy peak loads, unusual conditions or emergency requirements.NCF units will contact their respective Brigade Equipment Office prior to renting/leasingany construction equipment. A long-term lease (exceeding 120 days) of constructionequipment requires prior approval from the cognizant TEMC and is restricted to activitiesashore for filling approved IOs. Activities are responsible for budgeting and funding forthe rental/lease of construction equipment for both long-term and intermittent purposes.Contract dollar limitations will be based on the contracting authority of the Officer inCharge of Contracts. General Provisions for Construction Equipment Rental. Activities wishingto rent construction and weight handling equipment should consider the followingelements in soliciting bids.

a. Equipment Rental Rates. These rates shall include all costs of loading andunloading the equipment at the contractor's plant, including dismantling and assemblingcharges as necessary. If the Government is able to provide the equipment operator andthe contractor is willing to rent the equipment without the operator, this should be clearlyindicated. If the equipment is rented with operator, the regular hourly wage rate of theoperator and the overtime rate should be indicated.

b. Moving Costs. These costs are applicable in the event the contractordelivers the equipment to the job site. The moving costs should be shown as the costper move plus mileage. For example, the cost of a move for a small crawler tractor to aGovernment job site might be $45 per move plus 80 cents per mile of the distance oneway.

c. Termination of Lease by Government. The Navy should reserve the right toterminate this equipment rental upon due notice if it is determined to be in the bestinterest of the Government. The Navy will be responsible upon termination of the leaseto return the equipment in as good condition as when delivered, less normal wear andtear. The Navy shall not be responsible nor obligated to pay for any damages resultingfrom the negligence of the contractor or employees of the contractor.

d. Maintenance of Equipment. If equipment is rented and in the custody of theGovernment in excess of one work day (8 hours), the Government should be responsiblefor and perform normal operational-type services. Operational-type services shouldconsist of fueling, lubrication, battery service, checking air pressure in tires, adding oils,etc. These services will be performed by the Navy in the manner prescribed by thecontractor. Unless otherwise specified in the agreement, contractors shall beresponsible for, and at their expense, maintaining the equipment in good operatingcondition during the rental period (in the terms of this agreement, this shall include laboror replacement parts as applicable). In the event the equipment must be removed fromservice by the contractor to perform repairs during the normal working day, such time willbe deducted from rental payments in the applicable amount of the rate established.

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Should the contractor be unwilling or fail to make the necessary repairs or replace partsto maintain or restore the equipment to good operating condition, the Governmentshould have the option to terminate the lease and return the equipment or arrange withthe contractor to have the equipment returned to the point of origin.

e. Insurance. Normally, the U.S. Government acts as a self insurer andparagraph 2.9.8 c(1) applies.

f. Liability of the Contractor. The contractor shall ensure that equipmentscheduled for rental to the Government is free from defects and in good, dependable,and safe operating condition. The Government shall have the option, if so desired, toinspect the equipment for condition prior to entering into an agreement with thecontractor for equipment.

2.10 Registration And Technical Record Control

a. Responsibilities. The responsibility for assigning USN registration numbersto automotive vehicles, construction equipment, weight handling equipment, andspecialized equipment, and maintaining current and complete files and records for allnaval activities' transportation equipment ashore and afloat is assigned toCOMNAVFACENGCOM. United States Navy numbers are assigned to all CESE andselected items of CEEI. USN numbers are assigned by CESO in accordance with Figure 2-5of this publication. Some examples of CEEI that are registered in CASEMIS by USN numberby the NCF include, but are not limited to: Refrigerated Containers, Shower Bath Units,Water Purification Units and SIXCON Pump Units. United States Navy General (USNG)(cargo container) number identifies International Safety Organization (ISO) containerequipment to general type found in Appendix (E), Table E-1.

b. Purpose of Registration. The principal purpose of registering appropriateitems of transportation equipment is to establish permanent and positive identification ofeach unit of CESE as categorized in Figure 2-5. This is accomplished by assigning apermanent U.S. Navy registration number to each unit of equipment at the time of itsacquisition by the Navy.

c. Classification by Registration Number. The U.S. Navy registration numberassigned to each unit of transportation equipment is keyed to classify the unit by thepertinent subcategory within one of the eight major categories of CESE. Figure 2-5shows an outline of the classification system. The CASEMIS Descriptive Reference File(available through direct access to CASEMIS or the cognizant TEMC) identifies theappropriate items of CESE requiring registration. Registration numbers are alsoassigned to specialized equipment when the registration number is required forequipment use off-base.

(1) Registration of Leased Equipment. Vehicles or construction equipmentleased for a period of 61 days or more are required by law to be identified as Navy

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equipment. Vehicles leased from the GSA motor pool will retain the GSA prefix “G”identification number. Vehicles leased from commercial sources will be provided licenseplates with an identification number in the 5xx-xxx series. When the 5xx-xxx licenseplate series has been exhausted, USN registration numbers will be assigned from theseries used to identify owned equipment.

(2) Registration of Former Railroad Interchange Cars. Activities withrailroad cars that were previously identified under "USNX" or other identification but nolonger appear in the current Official Railway Equipment Register are to request U.S.Navy registration numbers in the 6xxxxxx series for the cars. All USN 6xxxxxxregistration series cars are to be included in the I&R Subsystem of CASEMIS.

(3) Assignment Logic for ISO/USNG Numbers (NCFs/SOUs). ISO ContainerControl Numbers (ICCN) are eleven character codes that consist of four capital letters of theLatin alphabet (which designate ownership of the container), followed by six Arabic numeralsfor the serial number, and one check digit. The check digit provides a means of validatingthe transmission accuracy of the owner code and serial number. The check digit isdetermined by a formula in ISO Standard, ISO 6346-1984 (E), and is the remainder left overafter dividing the product of the formula by the modules number "11." If eleven divides evenlyinto the product the check digit equals "0" (zero). If there is a remainder after dividing byeleven, then the check digit equals the remainder (with the exception of a remainder of 10).

NOTE: In order to avoid the duplication that results from the check digit value of zerobeing assigned as a remainder of both 10 and 0, the serial numbers that resultin remainders of 10 have not been assigned. This accounts for the gaps inserial number assignments for the ICCNs.

2.10.1 Procedures for Reporting Acquisition and Requesting Registration NumberAssignment. All equipment contained in the CASEMIS Descriptive Reference Filewhich is Navy-owned, Navy leased for a period of 61 days or more, or provided to theNavy by GSA shall be reported within 15 days of receipt. Early reporting will provideaccurate inventory postures and assist the TEMC with requirements planning.Unreported equipment, centrally procured by NAVFAC, is considered a new due-in assetand will show a newer asset posture than actually exists. Early reporting of equipmentwill accurately show the current status of an activity's equipment inventory based ondepreciation and life expectancy. Accurate and complete information is essential forlocating equipment when problems arise concerning maintenance on equipment andequipment components. The Navy-wide transportation equipment technical records areincluded in the Inventory and Registration (I&R) subsystem of CASEMIS. The fieldworking proponent responsible

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Classification of CESE by Assignment of Permanent USNRegistration Numbers

Registration Category Series

USN 20xxxxx Crushing, Mixing, Batching and Paving Equipment21xxxxx Batchers22xxxxx Crushing, Washing, and Screening Equipment23xxxxx Finishers24xxxxx Mixers25xxxxx Distributors and Placers26xxxxx Spreaders and Transporters27xxxxx Asphalt Equipment (Miscellaneous)28xxxxx Concrete Equipment (Miscellaneous)

USN 30xxxxx Drilling, Blasting, and Driving Equipment31xxxxx Compressors, Air, Portable (60 through 600 cu. ft./min.)35xxxxx Rock Drilling Equipment36xxxxx Pile Drivers37xxxxx Well Drilling and Earth Boring Equipment

USN 40xxxxx Earth Moving Equipment42xxxxx Crane, Crawler, Revolving, w/Backhoe, Dragline, Shovel, and Skimmer Attachments43xxxxx Ditchers, Rooters, and Mucking Machines44xxxxx Graders45xxxxx Loaders46xxxxx Rollers47xxxxx Earth and Rock Moving Equipment, Off Highway Trucks, Trailers, and Scrapers48xxxxx Tractors

USN 50xxxxx Power Generation and Miscellaneous Construction and Maintenance Equipment51xxxxx Generators (5 KW and up); Welders, Electric Arc; Lighting Equipment, Trailer Mounted52xxxxx Pump, Water, Centrifugal or Diaphragm, Portable, 4-inch to 12-inch capacity, Gas or Diesel53xxxxx Pump, Special Construction and Asphalt, Portable54xxxxx Servicing Equipment, Refrigeration Containers (Miscellaneous)55xxxxx Portable Power Operated Pipe Tongs, Amphibious Fueling Hose Reel, and Skid Mounted Air-Conditioning

Unit56xxxxx Soil Stabilizing and Lawn Equipment57xxxxx Sweepers, Snowplows, Snowplow Attachments, and Sanders58xxxxx Trash and Garbage Collectors59xxxxx Mobile Machine Shops

Figure 2-5

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Classification of CESE by Assignment of Permanent USNRegistration Numbers

Registration Category Series

USN 60xxxxx Railway Equipment (Except Locomotive Cranes)61xxxxx Car, Railway, Cargo Hauling62xxxxx Car, Railway, Self-propelled63xxxxx Car, Railway, Special Purpose64xxxxx Car, Railway, Tank65xxxxx Locomotive, Railway66xxxxx Equipment, Railway, Track Maintenance67xxxxx Car, Railway, Power Generating68xxxxx Station, Railway, Mobile Power

USN 70xxxxx Fire Fighting Equipment71xxxxx Fire Truck, Crash and Rescue (CFR)72xxxxx Fire Pump, Portable73xxxxx Fire Truck, Pumper Combination, Structural74xxxxx Fire Truck, Aerial Ladder75xxxxx Generator Foam, Trailer Mounted

USN 80xxxxx Weight Handling Equipment81xxxxx Crane, Tractor Mounted or Operated, and Landing Craft, Wheel Mounted82xxxxx Crane, Truck, and Missile-Handling84xxxxx Crane, Railway, Locomotive87xxxxx Hoist and Winch Power88xxxxx Propelling or Propulsion Unit, Marine Type89xxxxx Pollution Abatement Equipment

USN 90xxxxx Passenger Vehicles, Trucks, and Trailers91xxxxx Bus92xxxxx Sedan93xxxxx Station Wagon/Carryall Truck94xxxxx Truck, Light (up to 10,000 LB. GVW)95xxxxx Truck, Medium (10,001 up to 23,999 LB. GVW)96xxxxx Truck, Heavy (24,000 LB. GVW and up)97xxxxx Trailer98xxxxx Motorcycle and Scooter

USN 4xxxxxNonappropriated Fund Vehicles

USN 5xx-xxx Vehicles Leased from Commercial Sources

Figure 2-5 (Cont'd)

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for management of the system is CESO, CBC Port Hueneme, CA. The Inventory andRegistration subsystem is an on-line data base system with records maintained on adaily basis. Mandatory equipment acquisition data elements to be reported for eachequipment item are: Activity UIC, U.S. Navy Registration Number or GSA number, StatusCode, Make, Model, Serial Number, Year of Manufacture, Equipment Code/TypeDesignator, Contract Number, Date Received, Acquisition Cost and Fuel Type. Otherdata elements may also be added in the fields provided or in the remarks field.

a. Reporting Acquisition of Registered CESE. As part of the procurementcontract, the manufacturer is required to identify applicable vehicles or equipment byU.S. Navy registration numbers affixed to the equipment. In addition, short standardnomenclatures describing the equipment are etched or die-stamped on the nameplatesfor use by field personnel. Initial registration provides a means of identifying each pieceof equipment on record in a uniform manner from the time of purchase until finaldisposition. Material Inspection and Receiving Reports, Form DD 250, or Motor VehicleDelivery Orders (MVDOs) are prepared for equipment purchased from DoD contractingoffices. If the DoD contract calls for equipment to be shipped Freight on Board (FoB)Destination, the receiving activity must inspect and sign the DD 250 and forward thedocument to the responsible defense contracting office. Activities are encouraged tomaintain their own records within the Inventory and Registration (I&R) subsystem ofCASEMIS. Activities not maintaining I&R via direct access to CASEMIS will reportequipment acquisitions by mail or fax to the cognizant TEMC. For NCFs/SOUs, a DD1342 or electronically prepared facsimile of the same will be prepared for each unitreceived.

b. Registration Number Assignment and Reporting of Unregistered CESE.When an activity receives an item of transportation equipment that is not identified by apermanent U.S. Navy registration number but which requires one, a request for aregistration number should be made immediately. The custodian of the item receivedshall initiate a request to the cognizant TEMC. The TEMC will coordinate U.S. Navyregistration number assignment with CESO and provide the identification number back tothe activity. Upon assignment of the registration number, activities with direct access toCASEMIS will enter the acquisition data elements. Activities without direct access toCASEMIS will fax or mail the acquisition data elements to the cognizant TEMC in aformat similar to Appendix H, Figure H-9. The custodian of the equipment shall affix theassigned U.S. Navy registration number on the unit in accordance with Appendix J.

2.10.2 Special Vehicle Registration in the National Capital Region. The TEMCsshall maintain a current record of official Government and State tags in use onNavy-owned motor vehicles within their areas of support to include the special programfor registration and U.S. Government tags for vehicles regularly based or housed in theDistrict of Columbia. The records will describe the motor vehicle by type and U.S. Navyregistration number, cross-referenced to the special tag numbers, and will includeinformation regarding all subsequent reassignments of tags and voided tag numbers.

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2.10.3 Nonappropriated Fund Vehicle Registration. All transportation equipment fornonappropriated fund activities, whether received from excess sources or byprocurement, will be registered in the 4xxxxx series of USN registration numbers.Registration numbers for Morale, Welfare and Recreation (MWR) vehicles, are assignedby the Bureau of Naval Personnel (BUPERS), NAVSUPPACT Memphis, Millington, TN38054-5045, Code 656, telephone (901) 874-6670 or DSN 882-6670. Registrationnumbers for Navy Exchange and Commissary vehicles are assigned by the NavyExchange Service Command (NEXCOM), Virginia Beach, VA, Code BPFS, telephone(757) 631-3633. MWR and resale vehicle markings will be in accordance with thatcommand’s policy.

2.11 Alterations and Modifications. All alterations and modifications toUSN-Numbered Civil Engineering Support Equipment (CESE) that affect the safety,stability, operating characteristics, or so alter the original design configuration so as tochange the basic function of the equipment in terms of end use performance or capacity,shall be approved in writing by the cognizant TEMC (except for cranes which must beapproved by the Navy Crane Center).

a. Requests. Requests for modification shall contain full justification and beaccompanied by a detailed description and engineering calculations and drawings whereappropriate. The TEMC shall approve or disapprove the request in writing. However,for any design change that affects the safe operating characteristics or warranty, theTEMC shall obtain the approval of the manufacturer (contractor).

b. Records. Upon receipt of approval, activities shall file a copy in theequipment history record together with the record copy of the Shop Repair Order (SRO)or Equipment Repair Order (ERO) used in accomplishing the approved alteration ormodification. When the alteration or modification affects the end use or capacity of theequipment so as to change its equipment code identification, the equipment code/typedesignator in the CASEMIS Inventory and Registration system shall be corrected. Forany alteration/modification to weight handling equipment, refer to the NAVFAC P-307.

2.12 Distribution of Excess Transportation Equipment

2.12.1 Disposition Process

a. Disposition Instructions for Shore Activities. The disposition process anddocumentation for excess equipment removed from service varies according to thecondition of the equipment. If excess equipment is usable, the TEMC will ascertain ifthere are other Navy requirements for the equipment and provide direction for itstransfer. The record holding TEMC shall immediately advise the other TEMC of anyusable excess transportation equipment prior to sending to DRMO. If there are no otherNavy requirements for usable equipment, the record holding TEMC will instruct theactivity to effect a disposal action with the appropriate Defense Reutilization andMarketing Office (DRMO). With the exception of medical, railway, fire fighting, andmaterial handling equipment as specified in paragraph 2.12.2, the holding activity will

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initiate disposal with the appropriate DRMO for equipment that is not in usable condition.The processing of excess equipment shall be in accordance with the Defense DisposalManual (DoD 4160.21M), NAVSUP Manual Vol II, and NAVCOMPT Manual Vol 3,Chapter 6.

b. Disposition Instructions for NCF, NCTCs and SOUs. Upon receipt of a requestfor 2C cognizance equipment disposition instructions from the allowance holder, CESO shalldetermine if it is feasible to retain the item within the Navy through a transfer to anotheractivity or rehabilitation at an overhaul facility. If retention is not economical, CESO shalldirect the transfer of the equipment with its collateral equipage, attachments, and EquipmentHistory Jacket to DRMO. Activities will remove all unit decals and stencils from equipmentprior to turn-in to DRMO. Upon completion of transfer actions, forward the transferdocument, DD Form 1348-1, or DD Form 1149, Procurement Requisition Invoice/ShippingDocument, to CESO Code 1575.

c. Withdrawal From Property Disposal Accounts. Navy activities, other than non-appropriation funded, that want CESE in the property disposal account, MUST FIRSTOBTAIN CESO/TEMC APPROVAL. It should also be noted that CESE can be issued fromthe property disposal accounts only to fill valid deficiencies in approved Inventory Objectives(IOs)/allowances. After receipt, the IO/Allowance Holder must ensure that CASEMIS isupdated in accordance with paragraph 2.12.7. Navy activities may withdraw CESE for thepurpose of obtaining a component or subassembly. After obtaining necessary parts the itemof CESE must be returned to DRMO.

2.12.2 Reporting of Excess Medical, Railway, Fire Fighting, and Material HandlingEquipment. Regardless of equipment condition, the holding activity shall report excessmedical, railway, and fire fighting equipment on a Standard Form (SF) 120 to the TEMCfor disposal instructions as follows:

a. Ambulances and other special medical and dental vehicles will be listed onan SF 120, separate from other equipment, which will be forwarded to the cognizantTEMC, with a copy to the Health Care Support Office. This is not applicable to NCF andSOU field type ambulances.

b. Railroad equipment will be listed on a separate SF 120 and forwarded to thecognizant TEMC.

c. Fire fighting equipment shall be listed on a separate SF120 and sent to thecognizant TEMC.

d. Material Handling Equipment Disposition Requests (NCFs/SOUs). SPCCInstruction 10490.3, Material Handling Equipment for Forces Afloat Fleet Issue ControlPoints, Naval Shore Establishment and Land-Based Operating Forces: Administration andControl of, contains complete instructions to report redistribution and disposal of materialhandling equipment (other than 2C cognizance). The following supplemental information isprovided to assist activities that do not hold these instructions.

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(1) Disposal Process. A six-step overview of the disposal process is asfollows:

(a) The Allowance Holder submits a Report of Excess PersonalProperty, Standard Form 120 (completed in accordance with paragraph 2.12.3) directly toCommander, Naval Inventory Control Point, Mechanicsburg, PA 17055-0788.

(b) The Allowance Holder submits the SF-120 to NAVICP as arequest for disposal of equipment with a copy of the SF-120 to CESO Code 1575.

(c) NAVICP Processes the request and sends copies of thecompleted SF-120 back to the Allowance Holder and CESO Code 1575.

(d) The Allowance Holder then transfers the equipment along with aDD Form 1348-1 to The Defense Reutilization and Marketing Office (DRMO), and obtains asigned copy of the DD Form 1348-1, Procurement Requisition/DoD Single Line ItemRelease/Receipt Document.

(e) The Allowance Holder forwards a signed copy of the DD Form1348-1 to CESO Code 1575.

(f) CESO Code 1575 then removes the USN registration numberfrom CASEMIS records and the disposal transaction is completed.

(2) Equipment Description. Reports shall include a complete description ofthe equipment in Block 18(b).

(3) Repair Estimates. Reports shall indicate repair estimates for ConditionCode A4.

(4) Replacement. Reports shall indicate whether a replacement is requiredor has been received. When a replacement has been received, the USN registrationnumber of the replacement will be cited.

2.12.3 Preparation of the SF 120, Report of Excess Personal Property. Thisguidance provides a uniform system for the preparation of the SF 120. A sample form(Appendix H, Figure H-8) illustrates the correct format, including vehicle condition andrepair cost estimate. To expedite handling within the TEMCs, use of a separate form foreach P-1 line is recommended. Special attention should be given to informationannotated in Block 18b. For example, the last item in the list, "est. cost to place in B-5condition", should only contain those repairs necessary to return the vehicle/equipmentto a safe and serviceable condition (power train, lights, brakes, and other relatedrepairs). Reporting activities shall prepare the SF 120 in accordance with the followinginstructions.

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a. Block 1 - The Report Number is composed of the activity Unit IdentificationCode (UIC) for the first six positions, the Julian date for the next four positions, and thenext position identifies the type of property being disposed of as indicated by thefollowing codes:

(1) K - Items that have a national stock number (NSN).

(2) Z - Base closure property.

(3) U - Shelf-life property.

(4) L - Nonstandard stock number and items in FSC 23, 24 and 7430.

b. Block 2 - Enter the date the report is mailed or faxed.

c. Block 3 - Leave blank.

d. Block 4 - Insert an "X" in the appropriate box.

e. Block 5 - Enter the Defense Reutilization and Marketing Office or theappropriate TEMC.

f. Block 6 - Enter the appropriate fund account number when applicable (e.g.,exchange/sale property, nonappropriated fund property).

g. Block 7 - Enter the complete name and address of reporting activity.

h. Block 8 - Enter the name and title of the person approving the report. Thesignature of this person or their authorized designee is required.

i. Block 9 - Enter the name and DSN, FTS, or commercial telephone numberof the person to contact for further data about reported material.

j. Block 10 - Leave blank.

k. Block 11 - Enter the office to which requisitions are to be sent. If the data isthe same as Block 7, the words "see Block 7" may be used.

l. Block 12 - Leave blank.

m. Block 13 - Leave blank.

n. Block 14 - Enter the UIC of the activity where the material is located. If noUIC is available, enter the complete name and mailing address of the activity plus theUIC of the reporting activity shown in Block 7.

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o. Block 15 - Reimbursem*nt Requirement. If reimbursem*nt is required,except for the exchange/sale and foreign equity property, enter the number 1 in the YESbox. If reimbursem*nt is not required, enter the number 2 in the NO box. DO NOT USETHE LETTER "X".

p. Block 16 - Leave blank.

q. Block 17 - Leave blank.

r. Block 18a - Line items will be numbered in numerical sequence beginningwith serial number 001 for the first item reported on a given day (or a given ReportNumber, Block 1). There is to be only one Item Number 001, 002, etc. on a given dayincluding instances of multiple SF 120s (resulting from different P-1 items, medicalequipment, or just too many items to be listed on one SF 120).

s. Block 18b - The following is required (plus any other pertinent data,particularly that which would prevent redistribution when unsuited for the requirements ofthe receiving activity):

(1) National Stock Number (NSN) if applicable;

(2) USN number;

(3) Equipment Code (EC);

(4) Type/capacity;

(5) Make/model;

(6) Year manufactured;

(7) Vehicle ID (chassis, serial) number;

(8) Accumulated mileage (or operating hours for O-Z equipment)

(9) Estimated cost to place in B-5 condition.

t. Block 18c - Enter the Federal Condition Code (see Appendix I).

u. Block 18d - Enter the standard unit of issue.

v. Block 18e - Enter the number of units reported.

w. Block 18f - Enter the standard unit cost (acquisition cost).

x. Block 18g - Enter the total line item value if quantity is more than one.

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y. Block 18h - Leave blank.

z. At the top of the form, complete Page of pages.

2.12.4 Disposition of Serviceable Excess Transportation Equipment (ShoreActivities). Excess equipment determined by the holding activity to be in condition (seeAppendix I) other than H or S (Supply Condition Codes) and/or 3, 6, 9, X or S (DisposalCondition Codes) are considered to have the potential for further use and redistributionwithin the Navy. The holding activity shall forward a SF 120, Report of Excess PersonalProperty, prepared in accordance with paragraph 2.12.3, to the appropriate TEMC. Thereport may be mailed as an original copy or sent by facsimile machine. Such equipmentwill be screened by the TEMC upon receipt of the SF 120. If transfer to another activitysupported by the TEMC is warranted, instructions will be issued within 15 days fromreceipt of the SF 120 to the holding activity. Prior to shipment, a physical conditioncheck should be made by the receiving activity to avoid the shipping costs for equipmentthat is in unsatisfactory condition. The SF 120 containing undistributed excess items willbe returned to the original holding activity with instructions to transfer excess items to theappropriate DRMO. The holding activity shall process property record disposition actionsin accordance with paragraph 2.12.7.

2.12.5 Disposition of Unserviceable Excess Transportation Equipment. Excessequipment determined by the holding activity to be in Supply Condition Codes H or S isconsidered to be unsatisfactory for further Navy use. Equipment not in usable conditionis to be turned in to the appropriate DRMO directly by the holding activity on DD Form1348-1 (DoD Single Line Item Release/Receipt Document) and in accordance with localdisposal procedures. The DRMO also requires the equipment maintenance records andthe information listed on the SF 120.

2.12.6 Disposition by Survey. A survey is the procedure required when Navy propertyor Defense Logistics Agency material in Navy custody is lost, damaged or destroyed(except in incoming shipments). Processing disposals by survey, a complex and costlyprocedure, requires reference to NAVSUP Manual Vol. II, Section VI as amended byNAVSUPNOTE 7200, Subj: Accounting and Reporting of Government Property Lost,Damaged or Destroyed, of 29 Aug 1980.

2.12.7 CASEMIS Inventory Record Adjustment. If excess equipment is transferred toanother activity, the record holding TEMC will update the CASEMIS inventory records toreflect the transfer. For excess CESE transferred to the DRMO, the holding activity shallcomplete the reporting action described herein within 15 days from disposition to ensurethat COMNAVFACENGCOM inventory records properly reflect all disposal actions ofCESE. Activities with direct access to CASEMIS will update the inventory records bydirect entry of the equipment disposition data elements (U.S. Navy Registration Numberand Status Code Z) or by file transfer of the data. Activities without direct access toCASEMIS will report equipment disposition data by fax or mail to their cognizant TEMCin a format similar to Appendix H, Figure H-9.

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2.13 Warranties and Deficiencies

2.13.1 Warranties-General. Warranties protect the Government by guaranteeingequipment against defective material, poor workmanship and inadequate design.Warranties vary with contractor and contracting office. However, the warranty period isseldom less than 12 months or 12,000 miles. In addition, any warranty given to thegeneral public by a contractor is almost always passed on to the Government. Thecontractor is usually responsible for parts and labor costs incurred in correcting warrantydefects on equipment within the United States (all 50 states). Outside the U.S., thecontractor is generally responsible for only parts replacement and not labor. Sources forspecific warranty provisions include: Equipment labels, equipment manuals, dealers,contractors, and the cognizant TEMC. Clarification on disputed warranty provisions canbe obtained from CESO, Code 15L2. Recourse for pursuing warranty defects that acontractor is reluctant to correct is included in the Quality Deficiency Report (QDR)process defined in the following paragraphs.

2.13.2 Deficiencies. Activities shall inspect all new CESE and identify any deficiencies.Deficiencies will fall into one of the following categories:

a. Theft and damage deficiencies sustained in shipment.(2.13.3)b. Safety deficiencies. (2.13.4)c. Warranty deficiencies. (2.13.5)d. Contract deficiencies. (2.13.6)e. Technical documentation deficiencies. (2.13.7)

2.13.3 Theft and Damage Deficiencies Sustained in Shipment. The Report ofDiscrepancy (ROD), Standard Form 364, is used to report shortages in shipment andtransportation damages. The ROD is processed through the local supply department.The supply department will seek appropriate resolution of the deficiency with theshipper. Shipping deficiencies and the ROD process are governed by NAVSUPINST4610.33 entitled Reporting of Transportation Discrepancies in Shipments, andNAVSUPINST 4440.179 entitled Report of Discrepancy (ROD).

2.13.4 Safety Deficiencies. All CESE developing deficiencies affecting safe operationshall be immediately removed from service until corrective action has been completed.Safety deficiencies shall be reported on a Quality Deficiency Report (QDR), StandardForm 368 (see paragraph 2.13.9 and Appendix H, Figure H-10) to CO NCBC, CESO15L2, 1000 23rd Avenue, Port Hueneme, CA 93043-4301 with a copy to the cognizantTEMC. In lieu of a QDR form, the requested information may be stated in any type ofwritten correspondence. QDR information detailing safety deficiencies can be faxed toCESO 15L2 at (805) 982-3395 or DSN 551-3395. CESO 15L2 will identify and notify theTEMCs and other Navy activities affected by the safety deficiency. After initial reportingof safety deficiencies, activities shall pursue the same action identified below forwarranty or contract deficiencies. In-house repairs to correct a safety deficiency shallhave the manufacturer’s authorization.

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2.13.5 Warranty Deficiencies. Activities shall initiate the following corrective action forCESE warranty deficiencies:

a. CESE in the U.S. Activities located in the U.S. shall contact authorizedrepresentatives of the contractor for warranty deficiency correction. Theserepresentatives can include local dealers, factory branches, manufacturer’s districtrepresentatives or the manufacturer. The activities shall report the warranty deficienciesand their efforts to resolve the deficiency on a QDR as outlined in paragraph 2.13.9.Activities having shop facilities shall correct minor warranty deficiencies in-house whenthe total cost to the Government to transport the equipment to and from the dealerexceeds the total cost of the warranty claim, or when the delay in obtaining warrantyservice through the dealer will result in unacceptable downtime. Activities making in-house warranty repairs cannot submit a claim against the contractor unless thecontractor has authorized the repairs as part of the contractor’s warranty obligation.

b. CESE outside the U.S. Usually contractors’ warranty obligation outside ofthe U.S. is limited to providing replacement parts only. Activities shall contactcontractors directly to request replacement parts needed for the activity to correct thedeficiencies. The activities shall report the warranty deficiencies and their efforts toresolve the deficiency on a QDR as outlined in paragraph 2.13.9.

2.13.6 Contract Deficiencies. CESE with contract deficiencies can fall into one of twocases: Case (1) Contractor has provided equipment that does not meet contractrequirements and, therefore, the contractor has an obligation to correct the deficiency(e.g. a latent defect not detected by the government inspector); or, Case (2) Contractorhas provided equipment that meets contract requirements but the equipment does notmeet the activity’s requirements. In case (1), the contractor has a responsibility tocorrect the deficiency and the activity shall submit a QDR and initiate the same actionspecified for warranty deficiencies in paragraph 2.13.5 above. In case (2), the contractorhas no obligation to correct the deficiency and the activity has the responsibility for anyaction or cost associated with correction of the deficiency. Activities shall completeQDRs for case (2) deficiencies in accordance with paragraph 2.13.9 so future contractscan be written to include all Navy requirements. In some circ*mstances an activity maynot be able to determine whether a contract deficiency is case (1) or case (2). In thissituation the QDR should so state and ask for assistance from CESO 15L2 in makingthis determination.

2.13.7 Technical Documentation Deficiencies. In those cases where technicalmanuals (operators, repair or parts) are not received with the equipment or areincomplete or incorrect, the receiving activity shall, within 10 days, complete and forwarda QDR report. The original QDR shall be forwarded directly to CO NCBC, CESO 15L2,1000 23rd Avenue, Port Hueneme, CA 93043-4301. A copy of the QDR shall beforwarded to the cognizant TEMC. Note: Only one set of manuals will be shipped foreach type of vehicle.

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2.13.8 Assistance with CESE Deficiencies. Activities unable to resolve warranty orcontract deficiencies shall so indicate on the QDR report. CESO 15L2 shall initiatefurther action to resolve the deficiencies by communicating with the contractor and thecontracting officer. CESO 15L2 will advise the QDR originator of progress in this regard.Unless otherwise directed, activities shall not communicate directly with the contractingofficer. In order for CESO 15L2 to provide assistance in resolving QDR deficiencies, theQDR originator must fill out the QDR report completely per paragraph 2.13.9. Theoriginator must be clearly identified on the QDR report with an accurate phone numberand address. The TEMCs shall assist with coordinating communication between CESO15L2 and activities when requested either by an activity or CESO 15L2. Thiscoordination can be particularly important in dealing with CESE deficiencies at activitiesoverseas.

2.13.9 Preparation and Distribution of Quality Deficiency Report (QDR),Standard Form 368. Activities shall complete QDR reports as indicated in the sample inAppendix H, Figure H-11. If a QDR form is not available, Appendix H, Figure H-10 maybe photocopied or the requested information may be stated in any type of writtencorrespondence. Completeness and accuracy are essential for processing the QDR in atimely manner and for providing all necessary action.

a. Completeness. Section 1 of the QDR is to be completed by the activity.The activity shall provide information for blocks: 1a, 1b, 2a, 3, 4, 6, 7, 8, 10, 11, 12, 13,15, 15b, 15c, 16a (1) and (2), 16b (2) and (3), 17, 18, 19, 20, 21 (as applicable), and 22.Additional sheets may be added to the QDR report when there is insufficient space in theblocks provided. For trucks, include chassis manufacturer and chassis identificationnumber as well as the body manufacturer and body identification number. Include USNregistration number(s) in blocks 16a (1) and (2).

b. Distribution. The originating activity shall date and assign a serial numberto each QDR report and distribute the QDR as follows.

(1) Original to:CO NCBC, CESO 15L2 FAX: CESO 15L21000 23rd Avenue (805) 982-3395Port Hueneme, CA 93043-4301 DSN 551-3395If you facsimile a copy, also mail the original.

(2) Copy to the cognizant TEMC.

c. Final Resolution. CESO and the TEMCs will coordinate action until the QDRis resolved. CESO Code 15L2 will provide notification of the final resolution of majordeficiencies to both TEMCs, NAVFAC, and to the affected activities.

2.13.10 Additional QDR Guidance. It is important that the QDR state what correctiveaction has been taken and the status of this action. The status shall indicate names ofdealers, factory branch offices or manufacturers contacted, and action resulting from

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such contacts. If the same deficiency is found on several units of similar equipment, onlyone QDR has to be submitted, referencing each of the several units involved. Similarly,if several deficiencies are found on one unit of equipment, only one QDR has to besubmitted. Submit an additional QDR, referencing previous applicable QDR report(s), ifa deficiency recurs on a previously repaired or replaced part. For deficiencies that arenot satisfactorily corrected when the contractor is responsible, the QDR shall contain thename and address of the manufacturer’s representative who did not comply with theterms of the warranty or contract, and the reasons for noncompliance. The Navy QualityDeficiency Reporting Program is governed by SECNAVINST 4855.6.

2.14 Painting And Identification Markings

2.14.1 Painting Specifications, Standards and Authorized Colors. All Navytransportation equipment shall be treated and painted in accordance with MIL-STD 1223and all specifications and standards referenced within MIL-STD 1223. The colors of thepaint shall match the color chips in FED-STD-595B unless otherwise specified and inaccordance with colors listed in Appendix J, Figure J-3.

a. Authorized Colors for NCF,NCTCs and SOUs. Colors of all paint used onCESE shall provide the best available color match of the following color chips in FederalStandard No. 595B.

Yellow Number 13538 White Number 17886Green Number 14064 Gray Number 16187Sand Number 33303 Red Number 11105Black Number 17038

b. Waterborne Equipment (NCF,NCTCs and SOUs). Waterborne equipment,which includes turntables, propulsion units, and winches, shall be painted gray, ColorNo. 16187.

c. Other Vehicles and Equipment (NCF,NCTCs and SOUs). All other vehiclesand equipment shall be painted lusterless green, Color No. 14064 (NSN 8010-00-298-2295).

d. Special Requirements for CARC (NCF,NCTCs and SOUs). Some newequipment introduced to the NCF and SOU communities has been painted withChemical Agent Resistant Coating (CARC). Most CARC-painted vehicles in the NCFmay be identified by "CARC" printed near the equipment data plate. CARC-paintedequipment must be repainted only with CARC. The 3/4-ton CUCV (M1009) EC 030731,and 1-1/4 ton CUCV (M1008) EC 036031 which are painted with acrylic enamel by themanufacturer must be touched up with CARC. STRICT SAFETY PRECAUTIONS WHILEUSING CARC PAINT MUST BE ADHERED TO. Safety precautions and procedures fortouch-up and repainting of CARC equipment are found in Appendix J.

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e. Camouflage Painting of CESE (NCF,NCTCs and SOUs). Unless directedby the cognizant Theater Commander or higher authority, CESE will not be paintedcamouflage. When camouflage painting is directed, it shall be the three-colorcamouflage CARC, using the applicable patterns and combinations of colors suggestedfor various seasons and climatic regions described in the U.S. Marine Corps CamouflagePaint Patterns, TM-4750-15/2-2. Appendix J contains additional guidance.

f. Desert Painting of CESE (NCF,NCTCs and SOUs). Unless directed by thecognizant theater commander or higher authority, CESE will not be painted Desertcolors. When desert painting is directed, the entire piece of equipment will be paintedCARC, color number 33303. Appendix J contains additional guidance.

Color Quantity NSN

Sand 1 GL 8010-00-111-7988Sand 5 GL 8010-00-111-8336

Olive Drab 1 GL 8010-00-111-7940Olive Drag 5 GL 8010-00-111-8069

Green, Forest 1 GL 8010-00-111-8382Green, Forest 5 GL 8010-00-111-7937

Field Drab 1 GL 8010-00-111-7943Field Drab 5 GL 8010-00-111-8129

Green, Light 5 GL 8010-00-111-8007

Brown, Earth 5 GL 8010-00-111-8338

Black 1 GL 8010-00-111-8005Black 5 GL 8010-00-111-8356

Yellow, Earth 1 GL 8010-00-111-7968

2.14.2 Repainting Requirements. Transportation equipment shall be repainted wheninadequate protection is afforded against rust or corrosion. Equipment shall not berepainted merely to change the color or gloss characteristics if the finish is serviceable.Spot painting, in lieu of completely refinishing previously painted sections, should bedone whenever practicable. Bare surfaces of body sections and sheet metal exposed bydeterioration of paint or by accidents shall be spot painted immediately to preventdeterioration of the metal. When using any paint product, particularly lead-base paint,all current health and safety regulations shall be strictly enforced. Contact the activityhealth and safety department/office to obtain all applicable regulations and instructionspertaining to a safe painting environment.

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2.14.3 Recruiting Vehicles. The color and marking of vehicles for recruiting purposesshall be as prescribed by the Bureau of Naval Personnel (BUPERS) and as approved byCNO. Those vehicles may display signs and/or slogans in accordance with Instructionspromulgated by BUPERS or Naval Recruiting Command.

2.14.4 Vehicle Identification. The placement of registration numbers and otherequipment markings on motor vehicles for identification purposes, as required by law,are described herein. USN registration numbers are to be applied or stamped on a non-rusting identification plate and permanently affixed to the interior of the vehicle by themanufacturers of most vehicles destined for Navy ownership. Exceptions to this are thelight vehicles from GSA Automotive Center contracts. These light vehicles, fitted withNavy license plates, will not have identification plates with the USN registration numbers.The USN registration number will be embossed on the Navy license plate. Forpermanently preserving the registration number correlation with its respective vehicle, itis recommended that the number be written with a permanent-type marking pen on apainted surface interior to the vehicle such as the underside of the trunk or hood, thedoor jams, or glove compartment interior.

a. Vehicles With License Plates. Navy vehicles, including trailers, that aredesigned for highway travel are procured with Navy license plates containing the USNregistration number, "FOR OFFICIAL USE ONLY", and "U. S. Navy" embossed andattached to the front and rear of the vehicle. The embossed USN registration numberdoes not include a dash (i.e. "-"). Activities receiving vehicles from DRMO or newprocurements without plates shall request them from CESO via the cognizant TEMC andinstall locally. In areas where license plates cannot be used (such as the NationalCapital Region and some foreign countries), the required markings shall be applied bythe using activity on receipt of the vehicle. License plates will not be switched betweenvehicles. When vehicles are disposed of, their license plates will be destroyed.

b. Equipment Without License Plates. Motor vehicles not designed for highwaytravel like construction and earthmoving equipment are procured and maintained withmarkings on the equipment. The size of the letters and numerals shall be 3 inches.Location shall be as shown in Appendix J, Figure J-6. Where small surfaces areunsuitable for sizes shown, the size may be varied to suit the space. In general, theregistration shall be applied to the rear and both sides of the vehicles and equipment.When hydraulic tailgates or other attachments can obscure the rear USN registrationnumber, dual markings must be applied so that an identification number is visibleregardless of the position of any tailgate or other device on the truck.

(1) Identification Markings. Identifying markings shall be displayed asfollows:

(a) On the sides of the vehicle - DoD component identification (topline), registration number (middle line), and legend (bottom line).

(b) On the rear of the vehicle - DoD component identification and theregistration number.

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(2) Location of Markings.

(a) Side Markings.

1 Passenger cars, station wagons, ambulances, carryalls,general purpose trucks and truck tractors: Centered on each front door or in acomparable position in relation to the driver's seat on motor vehicles without doors.

2 Buses: Centered on the panels just below the windows, tothe rear of the entrance door on one side, and to the rear of the driver's compartment onthe opposite side. (School buses shall be marked in accordance with local laws andregulations.)

3 Trailers and semitrailers: Centered on each side of the frontquarter of the vehicle.

4 Motorcycles, scooters and sidecars: On an appropriatesurface.

(b) Rear Markings. Either in a single line equidistance from thevehicles outside edges, U.S. Navy on the left and the USN registration number on theright; or in an appropriate placement where the U.S. Navy identification and the USNregistration number can be readily identified.

(3) Marking Materials. Markings shall be applied using one of the followingtype material:

(a) Paint. Use gloss enamel. Vehicles painted with CARC, onlyCARC paint will be used for markings.

(b) Decal. (Non-reflectorized). Use pressure sensitive elastomericfilm conforming to Military Specification MIL-M-43719C.

(c) Decal. (Reflectorized). Use reflectorized pressure sensitive filmconforming to American Society of Testing Materials (ASTM) D 4956, Type I Class 3.Wide-angle prismatic retroreflective markings shall conform to Type IV of ASTM D 4956Class 1. Reflective materials used for markings shall meet ASTM D 4956 Type IV.

(d) Pressure Sensitive Vinyl (NCFs, NCTCs and SOUs). This decalmethod involves application directly on the equipment of nonreflectorized pressure-sensitive elastomeric film or to reflectorized pressure-sensitive film. The decals may beprocured from NCBC Port Hueneme, NCBC Gulfport, or from commercial sources.Requisitioning data for black pressure-sensitive vinyl numerals and letters is listedbelow.

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NOTE: Ensure quantity of issue prior to ordering.

Item Stock Number Description

1. 3" high 1/2" stroke 7690-01-031-9568 Numeral 0 2. 3" high 1/2" stroke 7690-01-031-9559 Numeral 1 3. 3" high 1/2" stroke 7690-01-031-9560 Numeral 2 4. 3" high 1/2" stroke 7690-01-031-9561 Numeral 3 5. 3" high 1/2" stroke 7690-01-031-9562 Numeral 4 6. 3" high 1/2" stroke 7690-01-031-9563 Numeral 5 7. 3" high 1/2" stroke 7690-01-031-9564 Numeral 6 8. 3" high 1/2" stroke 7690-01-031-9565 Numeral 7 9. 3" high 1/2" stroke 7690-01-031-9566 Numeral 810. 3" high 1/2" stroke 7690-01-031-9567 Numeral 911. 3" high 1/2" stroke 7690-01-031-9553 Letter U12. 3" high 1/2" stroke 7690-01-031-9551 Letter S13. 3" high 1/2" stroke 7690-01-031-9546 Letter N14. 3" high 1/2" stroke 7690-01-032-0732 Letter A15. 3" high 1/2" stroke 7690-01-031-9554 Letter V16. 3" high 1/2" stroke 690-01-031-9557 Letter Y17. 3" high 1/2" stroke 7690-LL-LH2-0044 U.S. NAVY18. 3" high 1/2" stroke 7690-LL-L00-8135 USN19. 1" high 5/32" stroke 7690-00-329-0538 FOR OFFICIAL

USE ONLY20. 1/2" high 1" long 7690-LL-L00-8136 DASH21. 1-1/2" high 3/16" stroke 7690-00-857-9737 Numeral 022. 1-1/2" high 3/16" stroke 7690-00-857-9728 Numeral 123. 1-1/2" high 3/16" stroke 7690-00-857-9729 Numeral 224. 1-1/2" high 3/16" stroke 7690-00-857-9730 Numeral 325. 1-1/2" high 3/16" stroke 7690-00-857-9731 Numeral 426. 1-1/2" high 3/16" stroke 7690-00-857-9732 Numeral 527. 1-1/2" high 3/16" stroke 7690-00-857-9733 Numeral 628. 1-1/2" high 3/16" stroke 7690-00-857-9734 Numeral 729. 1-1/2" high 3/16" stroke 7690-00-857-9735 Numeral 830. 1-1/2" high 3/16" stroke 7690-00-857-9736 Numeral 931. 1-1/2" high 3/16" stroke 7690-00-857-9722 Letter U32. 1-1/2" high 3/16" stroke 7690-00-857-9720 Letter S33. 1-1/2" high 3/16" stroke 7690-00-857-9715 Letter N34. 1-1/2" high 3/16" stroke 7690-00-857-9702 Letter A35. 1-1/2" high 3/16" stroke 7690-00-857-9723 Letter V36. 1-1/2" high 3/16" stroke 7690-00-857-9726 Letter Y

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(4) Marking Colors. Painted and elastomeric film color numbers shallconform to FED-STD-595B. Reflective colors shall conform to ASTM D 4956. Markingcolors shall be:

(a) On vehicles or equipment painted yellow, use numerals and lettersin reflective black, Type I, Class 1, No. 17038.

(b) On vehicles painted white, individual letters and numbers shall bethe reflective type, conforming to Type I, Class 3, Blue of ASTM D 4956.

2.14.5 Special Markings for Aviation and Ground Fuel Servicing Vehicles. Specialmarkings are required on fuel and oil servicing trucks and trailers to minimize thepossibility of replenishing aircraft systems with an improper grade of fuel or oil.Precautionary markings are also required to provide sufficient warnings regarding thecontent of these vehicles. Type IV, Class 1 wide-angle prismatic reflective markings asoutlined in ASTM D 4956 will be used. Markings will be 6-inch reflective red alpha-numeric characters on an 8-inch prismatic reflective white background. Except as noted(paragraph 2.14.5.e.), painted markings, in lieu of reflective markings, are notauthorized.

a. Flammable. Apply the word "FLAMMABLE", using 6-inch red reflectiveletters on an 8-inch white prismatic reflective background, to the front, rear and eachside of the vehicle tank/semitrailer.

b. No Smoking Warning. Apply the words, "NO SMOKING WITHIN 50 FEET",using 6-inch red reflective letters on an 8-inch white prismatic reflective background toeach side and the rear of the vehicle tank/semitrailer.

c. Product Identification. Vehicle tanks/semitrailers shall be marked on eachside and the rear with product designations. In addition, refuelers used to issueapproved NATO aviation fuels will be marked with the NATO symbol for the productbeing dispensed. NATO symbols will be centered below each product designation (rearand sides). All lettering will be in 6-inch red reflective letters imposed on an 8-inch whiteprismatic reflective background. Product designation markings and NATO symbols shallbe as follows.

Product Marking NATO Symbol

Aviation gasoline, Grade 100/130 Octane AVGAS 100/130 F-18 Grade 115/145 Octane AVGAS 115/145 F-22Jet fuel, Grade JP-4 Jet Fuel JP-4 F-40Jet fuel, Grade JP-5 Jet Fuel JP-5 F-44Jet Fuel, Grade JP-8 Jet Fuel JP-8 F-34

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Motor gasoline, Leaded MOGAS Leaded Unleaded MOGAS UnleadedDiesel fuel DIESEL FUELLubricating oil, Aviation AVLUBELubricating oil, motor LUBE OILHeating fuel HEATING FUEL

NOTE: Refuelers and semitrailers used solely as defueling units shall be marked JETFUEL or AVGAS (omitting grade codes and NATO symbols).

d. Aviation and ground fuel vehicles, refuelers and defuelers and waste fuel/oiltrucks will display the appropriate Department of Transportation (DoT) placard depictedin Appendix J, Figure J-4.

(1) The appropriate identification numbers to be displayed on the DoTplacard shall be:


Jet Fuels (All) 1863Diesel/Heating Fuels (All) 1993Gasolines (All) 1203Oils (Lubricating) 1270

(2) If liquid being transported is not listed here, refer to 49 CFR forappropriate ID number.

e. Emergency switches and push/pull devices will be clearly marked"EMERGENCY SHUTOFF" in 2-inch lettering. The method of operation shall beindicated by a clearly visible arrow or by the word "PUSH" or "PULL" as appropriate. Redon white reflective or painted marking may be used. Whatever the case, emergencymarkings will be clearly visible at all angles to the surface being viewed.

2.14.6 Aircraft/Fuel Servicing and Aviation Mobile Ordnance Equipment. The frontand rear bumpers will be painted black, and 4-inch stripes of yellow reflective sheeting(wide-angle prismatic ASTM D 4956 Type IV, Class 1) shall be applied 4 inches apart atan incline of 45 degrees from the left and right of the center vertical starting pattern.

2.14.7 Temporary Identification of Vehicles. Vehicles not ordinarily used on landingareas, runways, taxiways, or peripheral roads must be readily identifiable whenever theytravel over any part of the landing area. These vehicles are required to carry a flag on astaff attached to the vehicle. This flag will be at least 3-feet square and will consist of1-foot squares of alternate international orange and white on both sides.

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2.14.8 Warning Stripes for Vehicles, Construction, and Allied Equipment.Variations in sizes and configurations as well as safety requirements necessitated bylocal conditions prohibit establishment of uniform instructions for the application ofwarning stripes. Such marking shall be in accordance with Note (1) to Appendix J,Figure J-3 as a minimum.

2.14.9 Hazardous Materials and Dangerous Articles. Navy vehicles used fortransporting hazardous materials and other dangerous articles shall be marked andoperated in accordance with the effective edition of the Drivers Handbook AmmunitionExplosives and Dangerous Articles NAVSEA OP-2239 and the rules and regulationsprescribed by the Federal Motor Carrier Safety Regulations, U.S. Department ofTransportation, Federal Highway Administration, Bureau of Motor Carrier Safety.

2.14.10 Slow-Moving Vehicles. The slow-moving vehicle emblem shall be displayedon vehicles and equipment that do not exceed a speed of 25 miles per hour on thehighway. The design and placement of the emblem shall be in accordance with Section1910.145 subpart J (10) of Department of Labor Occupational Safety and Health Act(OSHA). The emblem consists of a fluorescent yellow-orange triangle with a dark redreflective border conforming to ASTM D 4956 Type III, Class 1.

2.14.11 Flag Officer and VIP Identification. Flag Officers, Staff Officers of flag rank,and VIPs are authorized to display their flag rank on sedans by means of a special plate(see Appendix J, Figure J-5). Flag rank displays shall not be painted on surfaces of thevehicle nor shall staffs be affixed. All other identification, painting, and markinginstructions herein prescribed for Government-owned vehicles are to be strictly adheredto as required by law and regulations.

2.14.12 Law Enforcement/Security Vehicle Markings. Markings shall be as follows,unless a prior exemption has been approved by Naval Security and InvestigativeCommand, in accordance with OPNAVINST 5530.14. The vehicles will be painted themanufacturer's standard gloss white. The word “Police” in 4-inch reflectorized blueletters of material conforming to ASTM D4956, Type III, Class 1 (encapsulated lens), willbe centered on the vertical portion of trunk lid facing to the rear. The word "Police" in 4-inch reflectorized blue letters will also be applied to the side of both front fenders at thetop. A command security department logo, either magnetic or decal, may be applied tothe center area of the front doors of the vehicle. Requests to exempt base security/lawenforcement vehicles from law enforcement/security markings and/or standard Navymarkings and identification shall be forwarded to the Chief of Naval Operations (N09N),via the major claimant with a copy to the cognizant TEMC.

2.14.13 Ambulance Emblems and Markings. An ambulance is defined as a vehiclethat provides emergency medical care. Those manufactured after 1977 shall be certifiedby the ambulance manufacturer as a "STAR OF LIFE" ambulance. The “star of life”certification shall be provided on a placard or label, permanently affixed and easilyvisible in the ambulance oxygen compartment. The "star of life" shall be used on

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emergency medical care vehicles in accordance with DoT HS 803 721 (Jan 79) and Fed.Spec. KKK-A-1822D (Nov 94), and all ambulances shall be identified as follows:

a. Colors. The exterior surface, including the wheels, shall be painted themanufacturers standard gloss white with a solid horizontal uninterrupted orangestripe/band. The band/stripe of orange, not less than 6 inches wide nor more than 14inches wide, shall encircle the entire ambulance body configuration at the belt line belowthe lowest edge of cab windows, but may exclude the front of the hood panel. (Theorange stripe may be edged in black or blue.) All lettering and markings shall be blue.The colors, orange and blue, shall be the same as specified in American NationalStandard Z53.1-1974, Safety Color Code for Marking Physical Hazards.

b. Markings. The material for markings shall be applied using wide-angleprismatic reflectorized material conforming to ASTM D 4956 Type IV, Class 1. Thematerial for the emblems shall be applied using reflectorized material conforming toASTM D 4956 Type I, Class 3. All markings shall be of the following type, size, colorand location:

(1) Front Markings.

(a) The word "AMBULANCE" in block, blue letters, not less than 4inches high, shall be mirror image, centered above the grille, on the orange or whitebackground.

(b) A block type blue "STAR OF LIFE" of not less than 3 inches on a4-inch white field shall be located both to the right and left of the word "AMBULANCE".

(2) Side and Rear Markings.

(a) The word "AMBULANCE" shall be in block blue letters on thewhite field of not less than 6 inches in height, centered, alongside or under the "STAROF LIFE", on each side and rear of the vehicle body.

(b) A block type blue "STAR OF LIFE", of not less than 16 inches,shall be on the right and left side panels. The "STAR OF LIFE" emblems, of not lessthan 12 inches, shall be provided on each rear door window glass or rear door panels.

(3) Top Markings. A block type, painted or tape, blue "STAR OF LIFE"(may be without the white staff of aesculapius), of not less than 32 inches shall beprovided on the ambulance rooftop.

c. NCF field-type ambulances. Shall be marked as follows:

(1) On the front, where space permits, the word "AMBULANCE" shall bedisplayed in letters 3-inches high, centered above the windshield. A 3-inch high red

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cross on a 4-inch square white field shall be located both to the left and right, in line withthe word "AMBULANCE" above the windshield.

(2) On the rear, a 6-inch high red cross on an 8-inch square white fieldshall be centered on each rear door panel, approximately 8 to 10 inches below thewindow, depending on vehicle configuration.

(3) On each side and on the top, a red cross on a white backgroundshall be painted. Size of the cross and background will depend upon the vehiclesconfiguration.

2.14.14 Exemptions from Identification Markings. The exemption referred to in theDoD 4500.36-R is modified to apply only to exterior markings and identification for Navyvehicles. Navy vehicles which are exempted from exterior markings shall be identifiedby painting the USN registration number on both the underside of the trunk lid and onthe inner side of the glove compartment lid. In lieu of painting, the registration numbermay be stamped on a corrosion-resistant metal plate to be affixed to either of these twoprescribed locations. Theater unified commanders are designated to authorizeexemptions for motor vehicles located within their area of responsibility, whenconspicuous identification will endanger the security of individuals or U.S. Governmentinterests. For CONUS commands, requests for marking exemptions, other than lawenforcement/security vehicles, shall be submitted to the CNO (N46) via commandchannels, and the appropriate TEMC. Law enforcement/security vehicle markingexemptions are discussed in paragraph 2.14.12.

2.14.15 Records of Exempted Vehicles. Each TEMC shall maintain current inventoryrecords of all administrative use motor vehicles that are authorized exemptions from theidentification and marking provisions of the DoD 4500.36-R.

2.14.16 Removal of Markings. Upon permanent transfer to a disposal agency, or uponsale to commercial contractors, all Navy markings shall be obliterated or removed fromthe equipment prior to removal from an activity's inventory.

2.14.17 Special Markings. All special markings (e.g., work center/shop/divisionnumbers, environmental message, etc.), not previously prescribed herein or consistentwith marking policies prescribed in DoD 4500.36-R, should be limited to placement at thelocation where the vehicle license plate(s) normally would be located. (When licenseplates are being used, an additional plate with the special marking, can be suspendedfrom the front plate only - not the rear.)

a. All BOXCARS used to transport ammunition or explosives shall be paintedwith a WHITE EPOXY paint for better heat reflection. Two coats of gloss high reflectivewhite acrylic urethane enamel, Federal Color No. 27886 or equivalent, shall be appliedover a suitable primer.

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b. All FIRE TRUCKS (including wheels) shall be painted lime yellow (No.13670) with a white reflective horizontal band of wide-angle prismatic reflective materialconforming to ASTM D 4956 Type IV, Class 1. The band shall be 10 inches wide alongboth sides, the full length of the truck and across the front (space permitting), and be in aplane with the headlights. The roof and upper part of the cab, down to a line at thebottom of the windshield, shall be painted the manufacturer's standard gloss white. Theequipment compartments shall be painted with spatter type paint and the cab interiorshall be painted with black wrinkle paint. A command fire department logo, eithermagnetic or decal, may be applied to the center area of the front doors of the truck cab.

c. ISO Containers. ISO Containers shall display identification numberingsystem required by OPNAVINST 4620.10, Joint Procedures for Implementing theInternational Safe Container Act.

d. Seabee Insignia. To readily identify NCF equipment, a yellow Seabeeinsignia shall be painted on all assigned equipment. NOTE: If yellow does not contrast,the Seabee shall be painted black.

Recommended stenciling locations for the Seabee emblems are listed in Appendix J.These recommendations shall be closely adhered to. If the recommended location hasless than 8-inch width or height, the stencil shall be centered, with the Seabee itselfshown upon the equipment, without concern for the trim. If space does not permit this, a4-inch stencil may be used. If there is doubt about the proper stenciling location,contact CESO Code 1575. Stencils may be requisitioned from NCBC Port Hueneme orNCBC Gulfport, using the data below, and a funded requisitioning document.

NSN Description U/I

7520-00-067-8434 Stencil, Insignia Seabee 8" ea7520-01-160-9554 Stencil, Insignia Seabee 4" ea

e. Octopus Insignia. To readily identify CESE assigned to the U.S. NavyCargo Handling and Port Group, a yellow Octopus insignia shall be painted on allassigned equipment. The recommended stenciling locations shown in Appendix J shallbe closely adhered to.

. f. Lifting Device Markings. Lifting devices shall be painted yellow andidentified by the words "LIFT HERE" stenciled in 1-inch black letters on a visible areanext to the lifting device.

g. Tire Pressure Markings. The recommended tire pressure shall be stenciledin 1-inch black figures on a visible area above each tire on all vehicles (except sedans)with pneumatic tires. A correct example for a vehicle with tires that require 25-poundpressure is "TP-25."

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h. Tie Down Markings. It is recommended that tie downs and the capacity ofeach tie down ring be permanently attached to the equipment.

I. SIXCON Fuel Tanks. Fuel tanks shall be marked on each side with theword "FLAMMABLE" in 6-inch black letters directly above the words "NO SMOKINGWITHIN 50 FEET" in 3-inch black letters. A removable 8- by 36-inch black sign with 6-inch yellow letters designating the type of liquid being transported shall be mounted in abracket bolted on each side of the tank frame or tank carrier. This sign shall be marked"MOGAS" on one side and "DIESEL" on the other.

j. Optional Markings. The following information concerns other markings thatmay be applied to CESE when authorized by appropriate authority.

(1) Unit Identification Markings. Unit identification markings may beapplied on equipment when approved by the cognizant Force Commander. Currentlyapproved marking size and shapes are shown in Appendix J, Figure J-6. The markingsshall be placed in the following general locations so that they are clearly visible for atleast 50 feet (see Appendix J).

(a) Automotive self-propelled equipment left front and right rear

(b) Automotive towed equipment one on rear and one on left sidenear the front

(c) Other Equipment on each side near the USN numbers

(2) Operator's Nameplates. Operator's nameplates may be displayedon automotive vehicles, centered on the grille, when approved by the cognizant UnitCommander. The 3-1/2 by 18-inch nameplates shall be constructed of wood andpainted green. Two-inch yellow lettering shall be centered on the sign.

(3) Vehicle Classification Markings. Department of the Army FieldManual FM5-36, Route Reconnaissance and Classification, outlines vehicle classificationmarkings that shall be displayed when required by a cognizant Theater Commander.

(a) Front Sign. All vehicles except trailers may use a yellow, 9-inch diameter front sign with black lettering mounted or painted on the right front of thevehicle facing forward, on or above the bumper, but below the driver's line of vision.

(b) Side Sign. Trailers shall use a yellow, 6-inch diameter sidesign with black lettering and shall be mounted or painted on the right side of the trailerfacing forward.

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k. Removal of Markings. When CESE is transferred to a naval activity or unitnot authorized certain markings, those markings shall be removed or changed toauthorized markings for the new custodian.

2.15 Activity/Unit Transportation Organization. The administration oftransportation equipment matters at an activity should be the responsibility of aspecifically designated component of the activity. This component is usually describedas the "Transportation Division" and is normally a part of the Public Works Department(PWD). Transportation functions at smaller activities are often administered by atransportation branch or section.

2.15.1 Responsibilities. The Transportation Division (or branch/section) is responsiblefor providing responsive, cost effective transportation services to the activity andproviding safe and reliable equipment. The Transportation Director (or Superintendent)is responsible for planning, organizing, and developing equipment, manpower, andfunding requirements; and directs, supervises, controls and coordinates the activities ofthese branches. The Director's responsibility for achieving the objectives of the Divisionby providing responsive transportation services to the activity, must include takingmeasures needed to reduce all costs, in order to be competitive with commercialoperations. These services normally include:

a. Operating vehicle and equipment pools.

b. Operating scheduled and unscheduled passenger and freight transportationsystems.

c. Maintaining automotive, construction, railroad, fire fighting, and weighthandling or materials handling equipment.

2.15.2 Organizational Components. A Transportation Division normally consists of twobranches; an Operations Branch and an Equipment Maintenance Branch. Both aresupervised by a Transportation Division Director or Transportation Superintendent. Themajor functions of the branches are:

a. Operations Branch

(1) Operates the activity bus and taxi system for the movement ofpersonnel.

(2) Operates the trucking system for the movement of material andequipment.

(3) Operates the solid waste collection system.

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(4) Provides equipment with operators for facilities maintenance functions,including riggers and equipment for heavy lifts and movements. (Note: Riggers may beassigned to another Department within the Command.)

(5) Assigns vehicles on a long-term basis to using departments (Class Bassignments, as described in paragraph 2.1.2).

(6) Operates station motor pool and assigns vehicles on daily or trip basis(Class C assignments), and responds to all intermittent random requests.

b. Equipment Maintenance Branch. Accomplishes scheduled andunscheduled maintenance with minimum labor and material (parts) necessary to ensurea safe and serviceable fleet capable of meeting the activity's operational requirements.

c. Subordinate Components. Depending on the size of the activity,subordinate organizations designated as functional sections may be established to carryout the functions within the two main branches of a Transportation Division. Suchsections normally are headed by a foreman or general foreman. Possible sections areas follows:

(1) Under the Operations Branch: Station Bus Section, Taxi Section,Heavy Equipment Section, Crane and Rigger Section, and Operator Licensing andExamining Section.

(2) Under the Maintenance Branch: Automotive Repair Section, HeavyEquipment Repair Section, and Materials Handling Equipment Repair Section.

2.15.3 The NCF/SOU Equipment Organization (Titles and Duties). The terms andtitles in this manual when referring to NCFs/SOUs are normally those used in a NavalMobile Construction Battalion (NMCB) as outlined in NAVFAC P-315, Naval ConstructionForce Manual. The person filling the following jobs in your organization may have acompletely different title, but the function should be basically the same.

a. Equipment Officer. The Equipment Officer is appointed by theCommanding Officer and is personally responsible for the proper use and maintenanceof all CESE assigned to the unit and ensures that all equipment is under a dispatchingauthority and is properly controlled. Through the use of an operations section, theEquipment Officer evaluates available vehicle resources against the missionrequirements of the unit and assigns all equipment accordingly. It is the EquipmentOfficer's responsibility to disseminate instructions to all equipment users and to ensureproper application. The Equipment Officer investigates all reports of abuse andimproper use of equipment, conducts traffic court and motor vehicle accidentinvestigations, and can designate someone to conduct traffic court and vehicle accidentinvestigations.

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b. Operations Supervisor. The Operations Supervisor supervises allpersonnel who operate equipment and enforces the policies of the Equipment Officer.The Operations Supervisor works with project officers and equipment users to coordinateequipment requirements; review project plans, specifications, and estimates; andthrough the operations section, maintains administrative and operational control over allassigned equipment.

c. Dispatcher. The key position in the management of the equipment of theunit is the Dispatcher, who controls the day-to-day assignment and CESE usage. TheDispatcher's primary duties are to receive and evaluate requests for vehicles and thendispatch suitable equipment from authorized resources. It is the dispatcher'sresponsibility to check the operator's license prior to issuing a trip ticket, provide for themost economical use of manpower and equipment, and ensure equipment safety,security, and proper use.

(1) Dispatcher Qualifications. Personnel selected as dispatchersshould have the ability to convey information and instructions in a concise, tactful, andunderstandable manner; exercise good judgment; to make decisions quickly and towork efficiently under pressure; perform administrative, clerical, and record-keepingskills that concern transportation; and have knowledge of equipment sizes, types, uses,and limitations.

(2) Dispatcher Responsibilities. The Dispatcher's primary duty is tomanage the equipment resources of the unit efficiently. The Dispatcher must accomplishthis within the general policies and directives of the Navy and in accordance with localpolicies, as directed by the Equipment Officer. The paperwork flow required whendispatching CESE is outlined and explained in Chapter 3. The Dispatcher also providesthe following:

(a) Route Information. The Dispatcher must brief operators onthe weather, road conditions, routes to be followed, and emergency procedures; knowthe general details of the most frequently traveled routes, weight limits on roads andbridges, low-clearance viaducts, and traffic hazards; and must be able to directinexperienced operators on the routes to be followed and the location of principal points.The Dispatcher should have a good knowledge of local transportation systems, theirschedules, and routes, and familiarity with local laws and regulations that govern the useof equipment. Most states have requirements about lights, signals, and weight limits pertire, and require special permits for moving heavy equipment on public highways.

(b) Equipment Status. The Dispatcher must know the currentstatus and location of every assigned item of equipment. In order to evaluate andschedule requests for equipment and services, a color coded equipment status board ismaintained that lists all equipment assigned to the Unit, the vehicles' current status,general assignment, and location. Further information about equipment status boards iscontained in Chapter 3.

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(c) Keys. The Dispatcher controls the keys to all vehicle lockingdevices and secures all primary circuit ignition keys, padlock keys, and any duplicateswhile not in use. All self-propelled automotive equipment that have nonlocking ignitionswitches shall install a method of padlocking the steering wheel or gear shift lever.Dispatch offices without a 24-hour duty watch must use locked key cases or cabinets.

(d) Records. The Dispatcher must maintain all required formsand records. The paperwork flow is outlined in Chapter 3. The Dispatcher must ensurethat CESE required to operate over the road contains accident reporting procedures,Standard Form 91, Motor Vehicle Accident Report, and a description of local accidentreporting procedures. Chapter 3 further explains accident reporting. The Dispatcheralso collects feeder data such as inventory, allowance status, equipmentavailability/nonavailability, and usage/cost information.

(e) Equipment Scheduling. The Dispatcher will rotate vehiclesbetween jobs, where practical, to equalize equipment usage. Unused equipment iscycled and exercised to minimize deterioration. All equipment must be made availablefor preventive maintenance service as scheduled by the Maintenance Branch.

d. Equipment Yard Supervisor. The Equipment Yard Supervisor, "Yard Boss,"has one of the operations section's most important jobs. The Yard Boss manages theequipment yard and the vehicles parked in it, and establishes and enforces traffic controlthrough the yard, such as stop signs, speed limits, and one-way traffic flow. The YardBoss is in charge of yard maintenance and establishes parking lines and areas such asready line and awaiting-entry-into-shop line; and ensures that all operator maintenanceprocedures are performed correctly to reduce vehicle misuse. The Yard Boss normallydetermines operator liability because the Yard Boss is familiar with the equipment andshould know what dents and damage are new. Working with the Dispatcher, the YardBoss cycles and exercises equipment not otherwise used. The Yard Boss is normally incharge of the vehicle refueling station, the equipment wash rack, and may also beassigned as custodian for collateral equipage or equipment attachments. The Yard Bossmakes certain that a pre-start check of CESE is performed by the operator prior toleaving the yard.

e. License Examiner. License Examiners must be designated in writing by theCommanding Officer or Officer in Charge. The License Examiner plans and administersa Unit's licensing program and supervises the unit's operator training program. Beforethe examiner issues or validates a license, each applicant's qualifications aredetermined. Locally prepared knowledge examinations, clinical tests, and performancequalification tests are conducted. The License Examiner must be experienced inaspects of the operation, servicing, and safety requirements of equipment the examineris designated to license. The examiner maintains license files and records for eachassigned person with a U.S. Government operator's license. The appointed LicenseExaminer shall become familiar with, and maintain a library of, the following publicationsor the pertinent sections thereof: NAVFAC P-307, Management of Weight HandlingEquipment; NAVSUP P-284, Materials Handling Equipment, Vols. I and II; NAVFAC

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MO-403, Navy Drivers Handbook; NAVSEA OP-2239, Motor Vehicle Drivers Handbook,Ammunition, Explosives, and Hazardous Material; U.S. Department of Transportation,Federal Highway Administration, Motor Carrier Safety Regulations; International RoadSigns; and COMTHIRDNCB/COMSECONDNCB Instruction 5100.1, Naval ConstructionForce Safety Manual (NCF only). Chapter 3 further explains license forms andprocedures.

f. Operator. Every person who drives or operates any item of equipment iscalled an operator. All military operators who use government-owned or rentedequipment must be examined and licensed in accordance with this chapter. Licenses donot authorize an operator to use CESE; each item of equipment must be properlydispatched. Under no circ*mstances will a vehicle be dispatched to a person who doesnot posses a valid U.S. Government operator's license that covers the size and type ofvehicle requested. Operators are responsible for the use of CESE for authorized officialbusiness only, and must comply with all traffic laws, ordinances, and regulations.

(1) Operator Qualifications. Operator qualifications are set forth inNAVFAC MO-403, Navy Drivers Handbook; NAVSEA OP-2239, Motor Vehicle DriversHandbook, Ammunition, Explosives, and Hazardous Material; NAVSEA OP-2165Volume 1, Navy Transportation Safety Handbook; U.S. Department of Transportation,Federal Highway Administration, Motor Carrier Safety Regulations; Code of FederalRegulations, Title 49-Transportation Parts 100-199; and state and local laws andregulations. The proper selection of personnel to be licensed is of utmost importance;therefore, before a person in the Armed Forces can obtain a license the followingrequirements must be met. However, a Commanding Officer may impose additionalqualifications, requirements, examinations, or certifications deemed necessary.

(a) Age. Military operators must be at least 18 years of age.Ambulance drivers must be 21 years of age.

(b) Physical Fitness. A physical examination is required exceptfor military personnel applying for a license to operate general-purpose vehicles up to10,000 pounds gross vehicle weight (GVW) who possess a valid state operator's licensefor the vehicle types involved. Operators must have no physical defects or emotionalinstability that interfere with efficient operation of equipment. Persons with disablingdeformities or conditions that interfere with satisfactory performance of duties may bedisqualified by the examiner. Operators must have minimum vision of 20/40 Snellen inone eye, and 20/70 Snellen in the other eye, with or without glasses. Applicants must beable to distinguish red, green, and yellow colors regardless of position of colors.Hearing, with or without hearing aid, must test 15/20 for ordinary conversation in oneear. Operators must be able to speak English reasonably well, be able to prepareaccident reports, and understand the meaning of standard traffic signs.

(c) Examinations. Examination and tests for military personnelthat apply for a license to operate general-purpose vehicles up to 10,000 pounds GVWwill be waived if the applicant possess a valid state operator's license for the type

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vehicles involved. Applicants for licenses to operate trucks over 10,000 pounds GVW,buses over 10 passengers, emergency and special-purpose vehicles,construction/weight handling/materials handling equipment, and for transportingexplosive/hazardous material, must successfully pass both a written knowledgeexamination and a performance qualification test as outlined in paragraph 3.10.

(2) Operator Maintenance. Operator's must keep the vehicle clean,safe, in serviceable condition, and perform operator maintenance. Equipment must beinspected systematically to discover defects before a serious failure or an accidentoccurs. Operator Maintenance includes the following inspections and services:

(a) Prestart Inspection. A prestart inspection consists ofperforming the services listed on the Operator's Inspection Guide and Trouble Report,NAVFAC 9-11240/13, also called a "Hard Card," (Appendix H, Figure H-22) and otherservices, as directed. This inspection basically covers inspection of fuel, oil, water, andbattery levels; inspection of tires, safety devices, drive belts, cargo and mountedequipment; inspection for leaks and exterior or interior damage; and lubricating, asrequired. Do not operate defective or unsafe equipment. Note the discrepancies on theHard Card/Daily PM Report and forward immediately to the Dispatcher.

(b) Operating Checks. The Operator MUST use the senses todetect items that need attention: smell (burning rubber, grease, clutches); hearing(unusual noises); sight (instruments); and feeling (drag, pull, vibration). Tires should beperiodically inspected for flats and rocks between duals. During operation, lubrication isthe responsibility of the operator. If a defect is suspected stop the equipment,investigate, ensure that defects that damage equipment or impair safe operation arerepaired before using equipment.

(c) After Operation Services. After operation, the operatorperforms established shutdown procedures as prescribed in the appropriate operator'smanual and other services, as directed. This operator checks equipment cleanliness(wash and steam clean as appropriate), drains air tanks, covers exhaust stacks, closesdoors, windows, and hoods, sets brakes, blocks dump beds to drain, and tops off fueltanks if tanks are less than one-half full. Supervisors will ensure that the equipment isprotected against the weather and the Hard Card/Daily PM Report is completed andreturned to the Dispatcher.

(d) Service Station Services. The services performed duringeach refueling shall be to check the engine oil level, check under the vehicle for leaks,check coolant level and antifreeze, check the cleanliness of the radiator fins and thecondition of hoses and clamps, check electrolyte level in battery, clean the batteryterminals and carrier, check lug bolts and nuts, and retighten, and check tires for properinflation and condition.

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2.16 Transportation Management Information Systems. Automated TransportationManagement Information Systems can provide many times the data available frommanual systems and in more formats than are normally available from central dataprocessing systems. The ability to review data, make direct entries which bypass timeconsuming manual systems, retrieve data/summaries for review in print, and producestandard or special reports, enhances productivity. It also provides the databasenecessary to allow management to review performance on an exception or specific basiswithout the excessive effort needed to perform a manual analysis, or search throughnumerous satisfactory performance items to find the few problem areas. This meanseffective use of management time and timely identification of minor problem areas beforethey become major. A number of Transportation Management Information Systems areavailable for activity use.

a. Personal Computer Transportation Support (PC Transport). PC Transportfalls into the Public Works Management Automation (PWMA) arena. PWMAencompasses automated programs for the management of all Public Works functions.PC Transport is a transportation-specific module developed within this framework forease of use and compatibility throughout the Public Works areas. The PC Transportmicrocomputer application is designed to take advantage of the latest microcomputertechnology. PC Transport can be used for a fleet of any size. It can be used on a stand-alone computer or on a Local Area Network (LAN). The number of users (terminals,printers, etc., attached to the system) is limited only by the LAN configuration. PCTransport replaces the old Base Engineering Support, Technical (BEST) minicomputersystem. PC Transport is an on-line (or “live”) system. It supports all basicadministrative, fueling, vehicle and operator dispatching functions, maintenancemanagement , and repair data collection, and provides analysis and report generationincluding the TEMES report. Questions on obtaining this program or its applicabilityshould be directed to the cognizant TEMC.

b. Computer Assisted Maintenance and Equipment Operations (CAMEO).CAMEO is a transportation maintenance and operations tracking program designed forsingle microcomputer users at very small activities. It supports all basic administrative,fueling, maintenance management and repair data collection, and provides analysis andreport generation. CAMEO supports inventory, assignments, IOs, fuel issuetransactions, Shop Repair Order data, and provides applicable reports including theTEMES. All data is from manual input after-the-fact. Questions on obtaining thisprogram or its applicability should be directed to the cognizant TEMC.

c. Naval Facilities Transportation System (NFTS). NFTS is another personalcomputer (PC) based transportation management software application. NFTS is aGovernment owned software package designed to function on a Local Area Network(LAN). NFTS supports all basic administrative, fueling, vehicle and operator dispatchingfunctions, maintenance management and repair data collection, and provides analysisand report generation. Questions on obtaining this program or its applicability should bedirected to NAVFAC Code 131 in San Diego, CA.

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d. Seabee Automated Mobile Management System (SAMMS) EquipmentOperations and Mobile Equipment Maintenance (EO/EM) Module. The EquipmentOperations (EO) and Equipment Maintenance (EM) encompass equipment maintenance,operations, licensing, DTO parts management functions, and reporting. Included in theequipment management functions are operational control of automotive, construction,and materials handling equipment, control and storage of collateral equipment,attachments and accessory components, and operators testing and licensing. Similarly,the DTO parts management functions include ordering DTO parts, receiving DTO parts,issuing DTO parts, and generating DTO reports as required. The EO and EM modulesalso provide for various reporting functions including the Tab A Report and DeadlineReport.

EM and EO are stand alone systems that are designed for use by maintenance andoperations personnel on separate computers. The use of two computers will permit theequipment operations personnel and maintenance personnel maximum access to thesystems needed to support their individual but related functions. Information is passedbetween the EO and EM systems on a daily basis. However, the systems are designedto function independently. Specific instructions for entering/updating data, viewing data,generating reports, and other functions are provided in the Equipment ManagementSystems (EMS) Users Manuals for the EO and EM modules.

e. Because microcomputers are constantly increasing in power, decreasing inprice, and playing a more important role for management in all areas, every activityholding CESE should plan and budget for installation of this necessary tool.

2.17 Most Efficient Organization (MEO). MEO, in its generic sense, simply meansthat a function, in this case Transportation Operations and Maintenance (O&M), isoperating at optimum efficiency and in the most effective manner possible. The termevolved from the Commercial Activities (CA) program reviews mandated by Office ofManagement and Budget (OMB) Circular A-76, and in the past several years it hasassumed increasing importance to CESE managers. For the most part, the Navy'ssuccess in Transportation O&M CA reviews can be credited to the survey teams andactivity personnel who have identified various methods for improving efficiency andreducing costs through an established MEO. Activity CESE managers should lookclosely at their respective Transportation O&M functions (whether involved in CA or not)with a view toward achieving the MEO. To assist in this endeavor, some of the moresignificant improvement/cost reductions that should be considered are provided:

a. Maintenance Function

(1) Revise work generation practices.

(a) Implement a service writer concept.(b) Establish a quick line repair.(c) Schedule body repairs separately.(d) Involve customer in vehicle appearance responsibility.

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(2) Implement incentive pay for mechanics.

(3) Increase use of Blanket Purchase Agreements (BPAs).

(4) Require vendors to deliver material direct to shop store.

(5) Establish pre-expended parts bin.

(6) Improve parts cross-referencing.

(7) Improve communications between Transportation and Supply.

(8) Buy rebuilt components rather than rebuild.

(9) Use indefinite quantity parts contracts.

(10) Evaluate economic feasibility of retaining outlying shops.

(11) Maximize use of support contracts (body repair, component repair,outlying area maintenance, vehicle washing, lube services).

(12) Adjust pay grades of mechanics to commensurate with job skill levelrequirements.

(13) Determine requirements for diagnostic/productivity enhancing toolsand equipment.

(14) Cost all labor in accordance with NAVCOMPT manual Cost AccountCodes (CACs).

(15) Maximize use of retread tires.

(16) Expand use of labor saving tools/equipment.

(17) Increase technical training.

b. Operations Function

(1) Sub-contract construction equipment requirements that are not of acontinuing nature, i.e., crane work, ditching, pole setting, etc.

(2) Centralize delivery and construction operator function (absorboperators and equipment back under transportation control).

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(3) Implement revised dispatching procedures.

(a) Use computerized dispatch/assignment system.

(b) Install radio equipment to optimize equipment/operatorproductivity.

(4) Adjust pay grades of dispatchers or make it a collateral duty of theoperations foreman or operator on standby.

(5) Inspect C pool equipment before issuing, document condition to ensurethat operators damaging or abusing equipment can be identified.

(6) Maximize the use of support contracts (peak vehicle rental, fixed runs,trash and garbage).

(7) Adjust pay grades of operators to skill levels required.

(8) Use part time labor for fixed runs (i.e., intermittent/seasonalschedules).

(9) Ensure operators perform service checks (oil, water, tires, etc.) andapplicable service facilities are conveniently located, operational, andutilized.

(10) Cost all labor in accordance with NAVCOMPT manual CACs.

c. Other Possibilities

(1) Rotate assignments, i.e., assign lowest cost/low mileage equipment tohighest mileage users.

(2) Evaluate vehicle size/type required versus vehicle size/type assigned.

(3) Revise working hours (night for trash & garbage, etc.).

(4) Establish incentives for drivers.

(5) Install an Automated Fuel Dispensing System.

(6) Fuel/service at night.

A complete summary with details concerning the above MEO elements may be obtainedfrom the TEMCs. The TEMCs can also provide assistance in implementing MEOelements.

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2.17.1 Commercial Activities (CA) Program. In recent years, a variety of factors haveserved to decrease the availability and use of Government forces in the performance ofmaintenance, operations, and other base support services at Naval activities. The policyand procedures for the operation of the Navy CA are contained in OPNAVINST 4860.7and are implemented by related NAVSUPSYSCOM and COMNAVFACENGCOM letters.The OMB Circular A-76 contains policies for acquiring CA products and services neededby the Government and provides a comprehensive Cost Comparison Handbook as asupplement. Program inquiries connected with transportation equipment support shallbe directed to the appropriate TEMC.

a. Contracts with commercial contractors for transportation related servicesshould always stipulate the status of all equipment provided to the contractor (seeparagraph 3.15). Generally stated, any equipment provided to the contractor, butoperated by Government personnel will remain Government owned, be replaced by theGovernment, and subject to approved IOs. Generally stated, any equipment provided tothe contractor and operated by contractor personnel will be replaced by the contractorand will not be subject to approved IOs.

b. A copy of the transportation portion of the CA study should be forwarded tothe cognizant TEMC for their review and input.

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This chapter contains guidelines for the administration of transportation equipmentmatters concerning the operations functions of a Transportation Organization set forthin paragraph 2.15.

3.1 Trip Tickets. The Motor Equipment Utilization Record (DD Form 1970),(Appendix H, Figure H-12), or an activity generated Trip Ticket, shall be employed asthe basic document for information concerning the utilization of motor vehicles andshall be prepared in accordance with instructions on the back of the form. Navyactivities using mechanized/computerized motor vehicle utilization data gatheringsystems shall establish operating procedures to implement this requirement. The useof the Trip Ticket for Class A and Class B assignments on station will be optional asdetermined by the activity Commanding Officer. (Trip Tickets are required for all NCFand SOU activities regardless of the class assignment.) Trip Tickets are required dailyfor all off station and C pool vehicle dispatching. All Trip Ticket data shall be recordedon the Dispatcher's Log described below and retained for at least 90 days after issue.

3.2 Dispatcher's Log. The Dispatcher's Log (NAVFAC Form 9-11240/2) is shownin Appendix H, Figure H-13. It will be used to record all vehicles dispatched off stationand for all Class C pool vehicles. The Dispatcher's Log provides space for recordingaccounting data (job order number) not provided for on the Trip Ticket. Completeddispatch logs and trip tickets will be forwarded to the transportation/operationssupervisor for review and filing. The Dispatcher's Log will be retained for at least 36months at shore activities and 90 days for NCF/SOU units.

NOTE: The retention criteria for Trip Tickets and Dispatcher's Logs will provide anaudit trail of historical data needed to conduct short term cross reference comparisonsand/or utilization studies.

3.3 Bus Service

3.3.1 Bus Service, General. It is Navy policy to provide sufficient bus service toeffectively support activity missions. This support may be provided to militarypersonnel, DoD civilians, contractor employees, and military dependents. This servicemay be provided with government-owned, leased, or chartered equipment, or withcontract service. Expenses for the operation of such services will be paid fromappropriated funds. In all cases, bus systems are funded from station O&M,N funds,whether or not fares are collected. For reimbursem*nt which may be available forcertain school bus operations, see Chapter 6 of the DoD 4500.36-R. While not allinclusive, Figure 3-1 provides a quick reference to the types of bus service available.Government-furnished transportation services will be categorized as grouphome-to-work transportation service, base mass transit, and shuttle bus service.

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Authorizing Approving Method ofBus Service Directive Authority Funding

Shuttle Bus DoD 4500.36-R Local CO AppropriatedNAVFAC P-300 funds

Group home to DoD 4500.36-R CNO Appropriatedwork NAVFAC P-300 funds (fares

collected mustbe deposited toU.S. Treasuryas misc. receipts)

Base Mass Transit DoD 4500.36-R CNO AppropriatedNAVFAC P-300 funds (fares

collected mustbe deposited toU.S. Treasuryas misc. receipts)

Emergency DoD 4500.36-R CNO AppropriatedNAVFAC P-300 funds (fares

collected mustbe deposited toU.S. treasuryas misc. receipts)

Liberty NAVFAC P-300 Local CO Appropriatedfunds

School DoD 4500.36-R Local CO Appropriatedfunds

Morale, welfare, DoD 4500.36-R Local CO MWR Appropriatedrecreation, command fundsreligious program(Chaplains Program)

Figure 3-1

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a. Application of the various types of available transportation services:

(1) Group Home-To-Work Transportation Service. Transportationservices to and from places of employment, provided on a fare basis. The fact thatcommercial transportation facilities are inadequate and cannot be made adequate isthe primary factor in approving group home-to-work transportation requests.

(2) Base Mass Transit Service. Non-duty transportation servicesamong places on a military installation or between subinstallations, provided on a farebasis. Base mass transit service is designed to fulfill requirements beyond the scope ofshuttle bus service.

(3) Shuttle Bus Service. Scheduled activity bus service providedfare-free within or between installations for transporting military and DoD personnelbetween offices and work areas; enlisted personnel between troop billets and workareas; DoD contractor personnel on official defense business; and employees ofnon-DoD federal agencies on official business. Available space on shuttle buses maybe used by other categories of personnel; however, such conveyances may not beused to provide domicile-to-duty transportation.

b. When more than one of these services is deemed appropriate for aninstallation, their use should be integrated in the overall installation transportation planand with any commercial service being provided. There should be a clear distinctionconcerning the purposes of the various types of service.

3.3.2 Mass Transportation Services (Group Home-To-Work Transportation andBase Mass Transit). Title 10, Section 2632, of the United States Code (10 U.S.C.2632) gives the Secretary of the Military Department concerned authorization toprovide transportation by motor vehicle or water carrier with seating capacity of 12 ormore passengers in order to effectively conduct the affairs of their departments.However, privately-owned vehicles, car pools, van pools, and scheduled buses willcontinue to be the primary sources of home-to-work transportation. (Individualhome-to-work transportation assignments are discussed in Chapter 1, paragraph 1.13.)

a. Authorization for Group Home-To-Work Services. Requests for grouphome-to-work services should be sent to CNO via the activity chain of command, thecognizant TEMC and COMNAVFACENGCOM (Code 134). Whenever CNOdetermines that the effective conduct of the affairs of the Navy requires assured andadequate transportation service, this service can be provided by motor vehicle or watercarrier to and from places of employment for individuals attached to, or employed in,that department. In authorizing the establishment of such systems, CNO mustdetermine that:

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(1) Other facilities are inadequate and cannot be made adequate;

(2) A reasonable effort has been made to induce operators of privatefacilities to provide the necessary transportation, and such effort has beenunsuccessful; and,

(3) The service to be furnished will make proper use of transportationfacilities and will supply the most efficient transportation to the persons concerned.

b. Authorization for Base Mass Transit Services. CNO may authorize basemass transit services on any military installation, or in some cases betweensub-installations, which are within the established permissible operating distance, if theservice is determined to be efficient, practical, and in the best interest of the Navy. Inauthorizing the establishment of such systems, CNO must determine that:

(1) There exists a potential for saving energy and for reducing airpollution;

(2) A reasonable effort has been made to induce operators of privatefacilities to provide the necessary mass transportation, and such effort has beenunsuccessful; and

(3) The service to be provided will make proper use of transportationfacilities and will supply the most efficient transportation to the persons concerned.

The base mass transit authorization may be used to provide home-to-worktransportation on military installations or between sub-installations in reasonableproximity. It may also be used to provide on-base transportation service to domiciles,shopping areas, and installation recreational areas on a routine basis, if the trafficvolume warrants, or as a special service to support a specific event.

c. Reimbursem*nt

(1) Unless specifically waived under subparagraph (3) below, a faresystem will be structured to recover all costs of providing the mass transportationservice, including capital investment, salaries, operations and maintenance. If thevehicle is used for both operational (mission) and mass transportation, only the costsdirectly related to mass transportation must be recovered, i.e., acquisition costs shallnot be recovered through the fare system.

(2) In overseas areas only, a "reasonable" fare may be authorized.This fare shall, as a minimum, recover the cost of operation.

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(3) Public Law 100-180 amended 10 U.S.C. 2632 to authorize waivingthe fare for transportation of DoD (military and civilian) personnel to and from a militaryinstallation (to include dependents), in the case of a military installation located in aremote area determined by CNO to be inadequately served by regularly scheduledcommercial mass transit.

(4) All fare and proceeds received by DoD components from theoperation of mass transportation services must be accounted for and deposited in theU.S. Treasury as miscellaneous receipts, pursuant to provisions of 10 U.S.C. 2632.

d. Vehicle Acquisition. When determinations have been made that grouptransportation and/or base mass transit service are required, the Navy, subject tobudget limitations and funding availability, may:

(1) Buy or hire motor vehicles or water carriers;

(2) Maintain and operate the equipment by Government-owned orcontractor facilities;

(3) Lease or charter the equipment to private or public carriers foroperation.

e. Requests for Mass Transportation Service (Group Home-To-WorkTransportation or Base Mass Transit Service). Requests for authority to establishthese transportation services shall be submitted through the cognizant TEMC and thecommand chain to CNO, via the Commander, Naval Facilities Engineering Command(Code 134), for determination. The following information shall be furnished:

(1) Name, mission, and location of the activity.

(2) Current military and civilian strength, and authorized changes thatwill affect transportation requirements. Show breakdown of work-shifts if applicable.

(3) A description of existing facilities, including the use of privatelyowned vehicles, carpools, and group riding arrangements.

(4) Points to which service is required and the distance between theinstallation and each point.

(5) The number of people requiring recurring transportation betweenthe installation and each point (indicate by shift if applicable).

(6) In the case of group home-to-work transportation service, astatement describing the efforts which have been made to make existing facilities,public or private, adequate, or efforts to induce private operators to provide thenecessary transportation.

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(7) In the case of base mass transit service, an assessment of thepotential for saving energy and reducing pollution.

(8) The type of service proposed, plus information concerning allnecessary arrangements such as rentals, charters, rates, routes, and schedules; andtype, source, number, and seating capacity of the equipment to be used. The amountof fare to be charged shall be stated and a map or sketch of the area enclosed. If theproposed service is to be operated with Government-owned vehicles, requests mustindicate that the local commercial carriers have no desire or capacity to provide theservice.

(9) A statement as to the estimated cost and availability ofappropriated funds to operate the service.

(10) The date on which the service is needed or can be started.

f. Transit Facility Control Number. After CNO's approval of the grouptransportation or base mass transit service request, a Transit Facility Control Numbershall be assigned by COMNAVFACENGCOM for reference, control, and reportingpurposes. These bus systems shall be reviewed at least annually to determinecontinued validity and a statement indicating the continuing validity of the requirementfor such transportation is to be attached to the report required by paragraph g. below.

g. Annual Report. A report indicating the actual expenditures chargeable tothe home-to-work transportation and/or base mass transit service facility operationsshall be prepared at the end of the fiscal year (30 September) using the format shownin Appendix H, Figure H-14. NAVFAC Report Control Symbol 11240-16 applies to thisreport. This report shall be forwarded to COMNAVFACENGCOM with a copy to theappropriate TEMC by 30 November annually. A statement indicating the continuedvalidity of the requirement for this transportation must be attached to the annual report.This will constitute the annual review required by DoD 4500.36-R.

h. Types of Fares for Group Home-To-Work Transportation and Base MassTransit. Fares normally will be collected by the vehicle operator. Fares may becollected in any or all of the following forms.

(1) Books of tickets;(2) Single-trip tickets;(3) Round-trip tickets;(4) Commutation tickets;(5) Identification as authorized to travel free of charge;(6) Cash.

i. Selecting Types of Fares. In general, the use of cash fares should bediscouraged. Serially-numbered tickets for payment of fares should be employed to themaximum extent. Tickets may be single-trip, round-trip, in books, or commutation

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tickets. In considering the type of tickets to be used, it should be noted that refundsmay be paid only to the original purchasers. Ticket books and commutation ticketsshould provide space for the original purchaser's name, signature, and badge number(if applicable) with the date of purchase shown.

j. Inventory Control of Tickets. An inventory control record of all types oftickets received from the printer (supported by a copy of the printer's invoice or deliveryreceipt) and of tickets issued to ticket agents for sale (supported by a signed custodyreceipt) shall be maintained by the office responsible for the control of tickets. At leastonce a month, a physical count of tickets on hand should be made and reconciled withthe balance reflected by the inventory control record. Tickets returned to the custodianwill be reported in the control record as a receipt and will be supported in the records ofthe ticket agent by a custody receipt. Ticket agents will maintain an inventory controlrecord of tickets, recording the tickets received from the Transportation Officer (bydenomination) and the tickets sold each day. At least once each month theTransportation Officer will make a physical count of the tickets held by the agents, andthe results of such counts will be reconciled with the agents' control records. Theamount of sales recorded in the inventory control records will agree with the collectionsturned over for deposit with the Disbursing Officer. If the collections are given to acollection agent responsible for obtaining cash from all ticket agents for deposit withthe tickets held by the agents, the results of such counts will be reconciled with agents'control records. The amount of sales recorded in the inventory control records willagree with the collections turned over for deposit with the Disbursing Officer. If thecollections are given to a collection agent responsible for obtaining cash from all ticketagents for deposit with the Disbursing Officer, the ticket agent should obtain a custodyreceipt for the cash turned over. The custody receipt may be changed to indicatereceipt for cash instead of tickets. The depositing collection agent will maintain arecord of ticket sales, showing this data, to substantiate the Cash Collection Voucher(DD Form 1131), NAVCOMPT Manual, Volume 4, Chapter 3. Receipts will bedeposited with the Disbursing Officer daily or at any other reasonable interval.

k. Use of Coin Boxes. Where coin boxes are used, the activity DisbursingOfficer shall establish policy and procedures for accounting for cash deposits. Vehiclesshall be equipped with tamper-proof coin boxes that permit visual inspection of coinsinserted. If lock type boxes are used, the keys shall be kept by the TransportationOfficer or an authorized representative other than the driver of the vehicle.

3.3.3 Shuttle Bus Service (Scheduled Activity Bus Service). The capability totransport groups of individuals on official business between offices on installations orbetween nearby installations is a recognized requirement and is essential to missionsupport. The effective use of buses reduces the requirement for individual assignmentof administrative vehicles.

a. Shuttle bus services may be provided fare-free on or betweeninstallations for the transportation of:

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(1) Military personnel and DoD employees between offices and workareas of the installation or activity during designated duty hours when justified by theridership. These routes will be designed to service offices and work areas only and willnot include base housing areas, recreational, or shopping areas unless these areascannot reasonably be avoided in servicing the authorized points.

(2) Enlisted personnel between troop billets and work areas.

(3) DoD contractor personnel conducting official defense business.

(4) Employees of non-DoD federal agencies on official business.Such transportation will only be provided over routes established for primary support ofthe defense mission.

b. The following instructions apply to establishing and maintaining shuttlebus routes:

(1) Established routes and schedules must be based on a validatedneed to transport passengers authorized above. Shuttle bus routes will not be used toprovide domicile-to-duty travel except as authorized above.

(2) The conveyance used must be no larger than the most economicalavailable to accommodate "duty" passengers.

(3) Frequent surveys (at least annually) must be conducted toascertain that the conditions cited in (1) and (2) remain constant.

c. Space-available transportation on shuttle buses may be provided to thefollowing categories of passengers:

(1) Off-duty military personnel and DoD civilian employees.

(2) Reserve and National Guard members.

(3) Dependents of active duty military personnel and DoD civilianemployees.

(4) Retirees.

(5) Visitors to the base (intra-installation only).

Shuttle bus service may be provided with Navy-owned or contract equipment.Expenses for the operation of such services will be paid from appropriated funds.

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3.3.4 Transportation for Morale, Welfare and Recreation (MWR) Programs.Transportation provided for activity-approved Morale, Welfare and Recreation (MWR)programs, i.e., athletic teams, and the Chaplain's program, shall generally be organizedon a group basis large enough to employ buses. The Commanding Officer of anactivity may, however, authorize the use of vehicles with seating capacities less thanbuses where feasible and economically justified.

3.3.5 Liberty Bus Service. At naval activities where commercial transportationservices are not available, or are inadequate for transporting liberty personnel, activityCommanding Officers may inaugurate liberty bus service. Liberty bus facilities that inany way parallel or compete with common carriers are not to be authorized unless thecarriers provide the activity Commanding Officer with a letter indicating anunwillingness, disinterest, or inability to provide adequate service necessary to satisfythe requirements. Liberty bus service shall not be established in lieu of fare-charginggroup transportation services, nor used to transport civilians, military dependentpersonnel, or guests. Bus service furnished to military personnel on base is notconsidered liberty bus service.

3.3.6 Emergency Bus Service. In compliance with Title 10, Section 2632, U.S.Code, transportation between domicile and places of employment may be provided formilitary personnel and civilian employees during public transportation strikes or otherstoppages. This applies only to those who are actively engaged in projects, or thesupport of projects, the continued delay of which would adversely affect nationaldefense. Fares for such service shall be charged and accounted for as described inparagraph 3.3.2. Routine construction, repair, or overhaul of aircraft, ships, or materialpeculiar to the Navy will not qualify under this policy. When public transit strikes orother work stoppages are imminent or in progress, Commanding Officers whodetermine that transportation between domiciles and places of employment is essentialshall submit the following information to CNO, with COMNAVFACENGCOM and theappropriate TEMC as a copy addressee.

a. Installation or activity requiring transportation support.

b. General nature of the transportation requirements, including efforts toinduce private facilities to provide the necessary transportation.

c. Titles of critical projects.

d. Availability, type, and number of vehicles required.

e. Number of personnel, by project, to be transported.

f. Proposed fares.

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3.3.7 School Bus. School bus operation is covered in Chapter 6 of the DoD4500.36-R. However, a Transit Facility Control Number for each school bus operationshould be requested from the COMNAVFACENGCOM (Code 134). The request for theTransit Facility Control Number should include the name of the activity, the school(s)served, the approximate number of children provided daily transportation, the numberof buses involved, the approximate distance traveled one way daily by each bus, and amap showing the route(s). COMNAVFACENGCOM should also be advised when theschool bus service is discontinued.

3.4 Operation of Ambulances

a. Policy. The following rules, which are based on a Bureau of Medicineand Surgery (BUMED) instruction (NAVMEDCOMINST 6700.9), shall be strictlyadhered to in relation to the operation of Medical Department ambulances.

b. Use of Ambulances

(1) Ambulances shall be used only for the transportation of suchwounded or injured persons who are eligible by law, regulation, or humanitarianconsideration for treatment in Medical Department facilities of any of the armedservices.

(2) Ambulances shall not be used in lieu of other vehicles for transportingmessengers, mail carriers, baggage, food, other commercial type hauling, or generaluse.

(3) Vehicles other than ambulances shall be used to the maximum extentpracticable to provide transportation for personnel between remote sections of anactivity, or between adjacent activities, for routine medical and dental examinations ortreatment, including x-rays, laboratory tests, and dental treatment.

(4) Each ambulance dispatched shall have at least one attendant who isEmergency Medical Technician-Ambulance (EMT-A) trained.

c. Authorization of Emergency Runs. Only personnel delegated by theCommanding Officer may authorize emergency runs, and these authorizations must bein writing. When emergency runs are authorized, a brief report on the necessity for therun shall be fully recorded in the duty log of the cognizant Medical Department.

d. Ambulance Speed Limits. All State laws, municipal ordinances, and localcommand orders and instructions relating to operations of motor vehicles shall bestrictly observed.

e. Use of Ambulance Warning Lights and Sirens. Warning lights or sirensare to be used only on authorized emergency runs. The use of the siren and the redlight shall be governed by local laws and command regulations. It is emphasized that

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the use of the siren or red light in emergencies does not give the ambulance operatorthe authority or privilege to violate local traffic regulations. Each designatedambulance operator shall be required to acknowledge in writing that this fact has beenbrought to their attention.

f. Ambulance Driver Qualifications. All ambulance drivers, whether civilianor military personnel, shall have successfully completed the DoT training program (orequivalent) for the operation of emergency vehicles, and shall have a valid U.S.Government Motor Vehicle Operator's Identification Card (OF-346) in their possessionwhile operating ambulances. In addition, ambulance drivers must satisfy State andmunicipal requirements as to age and other qualifications (see paragraph 3.8.7).Drivers shall be fully conversant with local traffic regulations and local geography priorto being assigned to drive Medical Department ambulances.

g. Operating Records and Forms. Each ambulance shall carry a book orclip board containing orders and safety precautions prescribed by the local commandfor the locality. Each vehicle shall also carry the Motor Vehicle Accident Report,Standard Form 91, and an accident identification card (DD Form 518), and all driversshall be thoroughly instructed in their proper use.

3.5 Assignment and Operation of Law Enforcement Vehicles

3.5.1 Use of Law Enforcement/Security Vehicles

a. Assignment of law enforcement vehicles (EC 0114) shall be limited to lawenforcement or security functions. These vehicles will be used solely by lawenforcement/security personnel to perform their assigned functions/duties.

b. Use of law enforcement vehicles for administrative purposes is prohibited.

3.5.2 Authorized Vehicles. Navy policy and standards for law enforcement/basesecurity vehicles are regulated by CNO (N09N). That office has issued OPNAVNOTE5530 of 4 Feb 1991 (to be incorporated in the next update of OPNAVINST 5530.14),providing the following guidance on law enforcement/security vehicles.

The only vehicles that come equipped with a police package are the standard lawenforcement/security vehicles specified in Federal Standard 122 as Item 17 (midsizepatrol sedan) and the Item 17A (large pursuit sedan). These vehicles are authorizedfor use by Navy security departments as outlined in subparagraphs a. and b. below.However, since individual activity requirements vary, non-police package compact andmidsize sedans or pickup trucks may be substituted for the Item 17 and 17A vehicles.Consideration should be given to the high cost of leasing the 17 and 17A vehicles andfuel economy when determining base security vehicle requirements. Activities shouldalso consider using a mix of vehicles to fill their security vehicle requirements.

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a. The Item 17 midsize patrol sedan is equipped with a six cylinder engineand is recommended for patrol vehicles and can generally accommodate prisonershields, shotgun mounts, and communication consoles.

b. The Item 17A large pursuit sedan is equipped with an eight cylinderengine and is primarily used for traffic enforcement and exclusive law enforcementpurposes such as prisoner transports absent a designated transport vehicle, i.e., patrolwagon. Standard law enforcement/security vehicle requirements should becoordinated between the Security Department and the Public Works TransportationDepartment.

3.5.3 Non-standard Vehicles. There may be special needs for unmarked vehicles orother non-standard law enforcement vehicles; e.g., vans, and patrol wagons speciallydesigned for prisoner transport, special response vehicles, or transport vehicles for theK-9 Corps. Public Works Departments will provide non-standard vehicles only whenauthorized by the major claimants. Requests for such vehicles should be forwarded tomajor claimants for approval. Requests must cite complete justification for nonstandardvehicles.

3.5.4 Acquisition of Law Enforcement/Security Vehicles. Requirements for baselaw enforcement/security vehicles will be filled through leasing except whenprocurement would be more practical or cost effective, e.g., specially equipped vehiclesor low mileage/use vehicles. Leasing is more practical than procurement because ofrapid accumulation of mileage and extensive wear. Vehicles should be leased off theNavy’s Centralized Leasing Contract for Surveillance and Law Enforcement Vehiclessince these vehicles are equipped with heavy duty components, have unlimitedmileage, and specific models can be requested. A cost analysis is not required forhigh-mileage law enforcement/base security vehicles.

3.6 Utilization

3.6.1 CESE Utilization Program. The principal purpose of the utilization program isto provide activity managers with meaningful management indicators for the efficientand effective management of CESE. The program provides management informationto assist in the evaluation of CESE, including assignment criteria at the activity level.Utilization targets are established as local management indicators to identify abnormalvariations in utilization for vehicles at a naval shore activity, NCFs/SOUs and are nothard performance standards; however, it is important to define and document the basisof each assignment (i.e., mileage, mission/task, hours in use, cost savings, etc.).

3.6.2 Technical Coordination/Assistance. The utilization program is to betechnically coordinated by the TEMC. The cognizant TEMC shall provide assistance inthe performance of a detailed evaluation of the activity's equipment utilization byreviewing and validating all assignments (Class B and Class C) during the activityTMAV. Justification letters for all Class B assignments shall be maintained by theTransportation Department/Division. Upon completion of the review/validation of

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activity assignments, annual utilization targets for each individual assignment shall beestablished by the activity. Review, approval, and validation by the cognizant TEMCshall be at the assignment level. These individual utilization targets will be based uponone or more of the following criteria: Criticality to, and importance of missionaccomplishment; DoD mileage standards; cost effectiveness (i.e., relative costs ofalternatives to a full-time assignment); safety of operations; work productivity; andenergy conservation. The criterion for each assignment shall be documented and kepton file to facilitate review. For report purposes, the individual assignment targets willbe segregated by alpha code and the average will become an annual alpha code targetper unit. Individual utilization targets at the assignment/unit level will vary from thealpha code average target due to variations inherent in the "averaging" process.

3.6.3 Applicability. The CESE utilization program is applicable to all naval shore,Naval Construction Force (NCF) and Special Operating Unit (SOU) activities. TheActivity Utilization Report, Appendix H, Figure H-15, can be used for both individualassignments and summary information. It will be used for activity quarterly reviews.Activities use the quarterly data to monitor/evaluate assignments and take action asnecessary to manage the utilization program on a continuing basis.

3.6.4 Equipment Subject to the Program. All Navy-owned or leased CESE groupedunder Alpha Codes A through N (less Alpha Code F), are subject to the program.Alpha Codes R (MHE), S, U, W, and Y may be included at the discretion of the activityand activities are encouraged to do so. A summary of all alpha codes is provided asAppendix H, Figure H-16.

3.6.5 Equipment Excluded from the Program. All Navy-owned or leased CESEgrouped under Alpha Codes F, O, P, Q, T, V, X, and Z are excluded from the utilizationprogram; however usage (miles/hours) shall be recorded to satisfy other reportingrequirements, e.g., TEMES, cost reports, maintenance scheduling, etc. Administrativeuse vehicles are not to be excluded from the program because of assignment to specialuse. Some examples of special use are pickup trucks assigned to station firedepartments, trucks modified with temporary racks to facilitate handling certain types ofcargo, service oriented trucks such as tire and lube service trucks mounted with smallair compressors, and truck tractors used with aviation gasoline (AVGAS) trailers.

3.6.6 Formula for Utilization Reporting. The standard utilization percentage for allalpha codes reporting utilization performance is 100. Ideally, the actual utilizationpercentage should be equal to the standard utilization percentage. When computingthe actual utilization percentage, the "Total Actual Period Miles" (or hours if R, S, U, Wor Y are included), are the total miles generated by the activity's equipment during thereport period and the "Total Target Period Miles" are the alpha code target miles perunit for the reporting period multiplied by the average inventory:

Total Actual Period Miles (Alpha Code) = Utilization PercentageTotal Target Period Miles (Alpha Code)

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3.6.7 Activity Utilization Report, NAVFAC 9-11240/9. The Activity UtilizationReport, NAVFAC 9-11240/9 (Appendix H, Figure H-15), is designed to keep activitymanagement informed of transportation equipment utilization. Quarterly targetsgenerally reflect 25% of the approved annual target; however, variable quarterly targetsmay be established to account for fluctuating workload conditions. In any event, thesum of the quarterly targets must equal the established annual target. This report ismade up of the following data:

a. Column 1 - Alpha Code. Enter the standard equipment Alpha Code A-N(less Alpha Code F). Alpha Codes R, S, U, W, and Y may be entered, if desired (at theActivity's discretion).

b. Column 2 - Description. Enter the type of equipment, e.g. sedans, buses,etc., assigned to the activity.

c. Column 3 - Annual Target Miles Per Unit. Enter the activity approvedannual target per unit for the alpha code.

d. Column 4 - Fiscal Year Beginning Inventory. Enter the number ofequipment on hand at the activity for each applicable alpha code. This shall be theactual count of assigned units as of 1 October.

e. Column 5-

(1) Target. Enter the total target miles/hours for the first quarter of thefiscal year. Usually this figure is determined by using 25% of the target miles/hours perunit in Column (3) multiplied by the average inventory in Column (7). This method isonly a guideline since variable quarterly targets, based on usage experience, may beused when preparing the report to reflect quarterly fluctuating workloads.

(2) Actual. Enter the total miles/hours accumulated on all equipmentin each alpha code during the quarter. This figure is obtained from odometer readings,hour meter readings, or mileage/operating hour reports. Miles/hours accumulated onunits excessed/surveyed during this period must also be included. Actual milesdriven/hours operated must be recorded at the close of each quarter in order thatutilization and vehicle assignments may be properly evaluated.

f. Column 6 - Percent of Use. Enter the utilization percentage obtained bydividing the target miles/hours into the actual miles/hours operated for the period.

g. Column 7 - Average Inventory. Enter the figure obtained by dividing thesum of columns (4) and (8) by two. Calculate to one decimal place.

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h. Column 8 - Ending Inventory. Enter the number of vehicles on hand byalpha code at the end of the first quarter. Do NOT count vehicles excessed/surveyedduring the period, but DO count new assets received and assigned prior to the end ofthe report period.

i. Column 9 -

(1) Target. Enter the cumulative total of target miles/hours for the firstand second quarter of the fiscal year. The procedure described for determining column(5) may be used, except in this quarter 50% of the annual target miles/hours per unit inColumn (3) is multiplied by the average inventory in Column (11) unless variablequarterly targets are used.

(2) Actual. Enter the total miles/hours accumulated during the first andsecond quarter for all equipment in the alpha code. Be sure to include the mileage oroperating hours accumulated on units excessed/surveyed during this six month period.

j. Column 10 - Percent of Use. Repeat Column (6) procedure.

k. Column 11 - Average Inventory. Enter the figure obtained by dividing thesum of columns (4), (8), and (12) by three. Calculate to one decimal place.

l. Column 12 - Ending Inventory. Enter the number of equipment on hand atthe end of the second quarter. (Column 8 comments are applicable for determiningending inventory.)

m. Column 13 -

(1) Target. Enter the cumulative total of target miles/hours for the first,second, and third quarters of the fiscal year. The procedure described for determiningColumn (5) may be used, except in this quarter 75% of the annual target miles/hoursper unit in Column (3) is multiplied by the average inventory in Column (15) unlessvariable quarterly targets are used.

(2) Actual. Enter the total miles/hours accumulated on all equipmentin this alpha code during the first three quarters of the fiscal year. Be sure to includethe mileage or operating hours accumulated on units excessed/surveyed during thisnine month period.

n. Column 14 - Percent of Use. Repeat Column (6) procedure.

o. Column 15 - Average Inventory. Enter the figure obtained by dividing thesum of Columns (4), (8), (12), and (16) by four. Calculate to one decimal place.

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p. Column 16 - Ending Inventory. Enter the number of equipment on hand atthe end of the third quarter. (Column 8 comments are applicable for determiningending inventory.)

q. Column 17 -

(1) Target. Enter the total target miles/hours for the fiscal year. Theprocedure described for determining Column (5) may be used, except in this quarter100% of the annual target miles/hours per unit in Column (3) is multiplied by theaverage inventory in Column (19).

(2) Actual. Enter the total miles/hours accumulated on all equipmentin this alpha code during the fiscal year. Be sure to include the mileage or operatinghours accumulated on all units excessed/surveyed during this fiscal year.

r. Column 18 - Percent of Use. Repeat Column (6) procedure.

s. Column 19 - Average Inventory. Enter figure obtained by dividing thesum of Columns (4), (8), (12), (16), and (20) by five. Calculate to one decimal place.

t. Column 20 - Ending Inventory. Enter the number of equipment on hand atthe end of the fourth quarter. (Column 8 comments are applicable for determiningending inventory.)

u. Column 21 - Requires Evaluation. This column is to be used to indicateareas of concern. As a minimum, equipment obtaining less than 90% utilization shallbe reviewed.

3.6.8 Utilization Analysis. The activity transportation manager will evaluateequipment usage by individual assignment on a quarterly basis through the use of theActivity Utilization Report (NAVFAC 9-11240/9). Activities experiencing a 10%deviation from the established target shall conduct an analysis to determine the causeof the change. Results of this analysis and recommendations for corrective action suchas: pooling or sub-pooling assets, resetting assignment targets, etc., should befurnished to the appropriate activity officials for their action.

3.6.9 Customer Notification of Equipment Utilization Performance. Activities thatprovide transportation equipment on a reimbursable and full-time basis (both PWCsand PWDs) shall prepare a cumulative year-to-date report of equipment utilization foreach customer, quarterly, based on these procedures. PWCs and PWDs shall make aconcerted effort to obtain maximum utilization performance and maintain control overtheir corresponding inventories and IO levels by encouraging customer activities torestrict requests for equipment assignments to the minimum essential for theaccomplishment of their respective missions.

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3.7 Guidelines for Achieving Motor Vehicle Fuel Economy

3.7.1 Vehicle Usage Reduction. Vehicle usage should be reduced to that essentialto mission accomplishment. Walking and use of bicycles should be encouraged whereappropriate. The most fuel efficient mode of transportation consistent with total costeffectiveness should be employed, considering the following:

a. Bus Systems. Maximize use of scheduled bus systems whereeconomically feasible and justified by passenger density.

b. Pooling. Maximize vehicle pooling. Establish pickup points and followthe practice of every Navy vehicle operating where practicable with a full payload ofpassengers and/or cargo.

c. Taxi Service. Where economically feasible, establish a radio-dispatchedbase taxi (feeder system) employing passenger vans for multiple random-passengertransport to connect with or supplement the regularly scheduled bus routes.

3.7.2 Operation of Vehicles in a Fuel Efficient Manner

a. Ensure that the vehicle is the minimum weight and size for the payload.Remove unnecessary loads, but carry maximum payloads. Moving the total vehicleweight and its load accounts for 80 percent of the fuel consumed.

b. Plan and schedule trips to reduce the distance traveled, but avoid idling inheavy traffic.

c. Avoid prolonged engine warm-up.

d. Accelerate slowly. Allow automatic transmission to shift into high rangeby easing off accelerator as soon as possible. With a manual transmission, shift intohigh gear as soon as possible without lugging engine. Avoid high acceleration starts.

e. Drive at a steady speed. Anticipate needs for a slower or faster speed toavoid rapid acceleration and braking, as both operations waste fuel. Braking dissipatesenergy in the form of heat.

f. Reduce vehicle speed to that really necessary. Normally, the best fueleconomy is achieved with the transmission in high gear at speeds between 30 and 40miles per hour (mph). Wind resistance at speeds in excess of 40 mph results in asignificant increase in fuel consumption.

g. Eliminate engine idling while waiting.

h. Limit use of electrical accessories. Turn off lights and heater when notneeded.

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i. Limit use of air-conditioner. Use of this accessory significantly reducesthe miles per gallon (mpg) below that achievable without its use.

j. Ensure proper maintenance procedures are followed as outlined inparagraph 4-1.10.6.

3.8 Testing and Licensing of Vehicle and Equipment Operators

3.8.1 Policy. It is the policy of the Navy to ensure that all military personnel, civilianemployees, and contractor personnel operating vehicles and equipment on a navalinstallation are qualified and properly licensed. Most States now have a classifiedmotor vehicle operator's licensing program that includes appropriate examinations toensure knowledge of traffic laws, ability to read road signs, vision, and colorrecognition; and to ensure by road test competency to operate a specific class ofvehicle. It is Navy policy to accept, without further testing and examination, a validoperator's license issued by a state or jurisdiction as proof that the applicant hasachieved the proficiency level to safely operate non tactical Government vehicles up to10,000 pounds gross vehicle weight (GVW). Examination and testing of motor vehicleoperators by non NCF and SOU Navy activities will be limited to personnel required tobe licensed to operate vehicles over 10,000 pounds GVW, buses, emergency servicevehicles, and special purpose vehicles, and to military personnel not possessing a validstate license. Further, it is Navy policy to establish and conduct training programs forfull-time motor vehicle operators (MVOs) to promote driver safety, fuel efficientoperation, and reduced vehicle maintenance costs. Additional training shall beprovided to all operators of police vehicles, ambulances, fire trucks, fuel trucks, buses,motorcycles, and vehicles used for transporting ammunition/explosives and hazardousmaterial. Policy for NCF and SOUs. All military personnel in the NCF and SOUs whooperate government owned or leased equipment under the administrative oroperational control of COMSECONDNCB, COMTHIRDNCB, or the Civil EngineerSupport Office shall be qualified and licensed in accordance with the provisions of thissection. Under no circ*mstances shall a vehicle be dispatched to a person who doesnot have in his/her possession a valid U.S. Government Motor Vehicle Operator’sIdentification Card (OF-346) that covers the size and type of vehicle requested.

3.8.2 Applicability. The policy and procedures set forth herein are applicable to allnaval activities, afloat and ashore, including ships, and will include military and civilianoperators of all motor vehicles and construction equipment. These policies andprocedures are not applicable to operators of aircraft ground handling and servicingequipment under the cognizance of the Naval Air Systems Command, or to operators ofmaterials handling equipment (MHE) under the cognizance of the Naval SupplySystems Command. Commanding Officers of shore activities and ships have authorityto issue the U.S. Government Motor Vehicle Operator's Identification Card (OF-346)under the procedures prescribed herein, and the Construction Equipment Operator'sLicense (NAVFAC 11260/2) in accordance with the procedures set forth in paragraph

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3.9. (See Appendix H Figures H-18 and H-19.) Operators of weight handlingequipment (WHE) should refer to NAVFAC P-307, Management of Weight HandlingEquipment, for testing and licensing requirements for WHE.

3.8.3 DoD Contract Personnel. Contracts and agreements should require thatequipment and operators comply with the licensing requirements of state and localmotor vehicle laws. DoD contract personnel shall not be issued an OF-346 (U.S.Government Motor Vehicle Operator's Identification Card) or a Construction EquipmentOperator's License (NAVFAC 11260/2). DoD contract personnel assigned to operateeither government owned or contractor owned/leased motor vehicles/equipment inperformance of a contract shall be certified, by the contractor and at the contractor'sexpense, as being fully qualified to operate the vehicles/equipment to which they areassigned. The prime contractor shall document all operator qualifications. Thisdocumentation shall be provided to the contract administrator prior to an operatorengaging in any mode of equipment operation. Documentation shall be retained by thecontract administrator.

3.8.4 Motor Vehicle Operator's Testing and Licensing Procedures. Theregulations issued by the U.S. Office of Personnel Management govern all agencies inauthorizing their civilian employees to operate Government owned/leased vehicles forofficial purposes and are set forth in Chapter 930 of the Federal Personnel Manual. Inaddition, activities shall comply with the procedures prescribed herein for military andcivilian operators, and with current regulations prescribed in the following publicationsas applicable to all affected vehicle operators.

a. Management, Acquisition, and Use of Motor Vehicles (DoD 4500.36-R).

b. Commercial Motor Vehicle Safety Act of 1986 (PL 99-570).

c. Driver's Handbook, Ammunition, Explosives, and Dangerous Articles(NAVSEA OP-2239).

d. Navy Transportation Safety Handbook (NAVSEA OP-2165, Volume I)

e. U.S. Department of Transportation, Federal Highway Administration,Motor Carrier Safety Regulation, 49 Code of Federal Regulations, Parts 300-999.

f. State and local laws and regulations.

g. Navy Driver's Handbook (NAVFAC MO-403).

In addition to the foregoing publications and the regulations prescribed herein,Commanding Officers of activities or installations may prescribe more stringent oradditional qualifications, requirements, examinations, or certifications as may berequired in testing personnel for issuing the OF-346, or for suspending or revoking the

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OF-346. Suspension or revocation of the OF-346 for civilian operators, however, shallbe consistent with the Federal Personnel Manual.

3.8.5 License Applications. Prospective operators of Government motor vehiclesshall be selected and recommended by their military or civilian supervisors based on aprior interview. To obtain an OF-346, Parts I and II of NAVFAC Form 11240/10,Application/Record for U.S. Government Motor Vehicle Operator's Identification Card,shall be completed and signed by the supervisor. Both the NAVFAC 11240/10 and acompleted Optional Form 345 (OF-345), Physical Fitness Inquiry for Motor VehicleOperators, shall be forwarded to the office responsible for issuing the OF-346.

3.8.6 Operating Government-Owned/Leased Motor Vehicles on Official Business

a. Vehicles up to 10,000 pounds GVW. (Includes Truck Van/Carryall, EC0330)

(1) Civilian

(a) Personnel required to operate a motor vehicle to carry out theirassigned duties (Incidental Drivers) may operate a motor vehicle both on and off basewhen in possession of a valid state (or host nation, if applicable) license for the typeand class of vehicle to be operated.

(b) Incidental Drivers not possessing a valid state license may beissued an OF-346 to operate a motor vehicle on base only. The following notation shallappear on the OF-346: "VALID FOR USE ON BASE ONLY".

(c) When the requirement for employment or their primaryresponsibility is to operate motor vehicles (e.g., Motor Vehicle Operator (MVO)), theyshall have in their possession a valid state (or host nation, if applicable) license for thetype and class of vehicle to be operated either on or off base.

(2) Military

(a) Shall have in their possession a valid state license or a validOF-346 for the type and class of motor vehicle to be operated on base. Possession of avalid State Operator’s License is NOT required for the issuance of an OF-346 orNAVFAC Form 11260/2 to NCF or SOU personnel on active duty.

(b) Shall comply with state (or host nation, if applicable) motorvehicle laws and regulations for the area in which the motor vehicle will be operated offbase. (States differ widely in their requirements. Some states require a license fromtheir state, some recognize a license from another state, even when expired, and somestates recognize a valid OF-346 alone.)

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b. Vehicles over 10,000 pounds GVW; Vehicles designed to carry more than15 passengers, including the driver; Emergency Service Vehicles; and Special PurposeVehicles.

(1) Civilian

(a) Personnel required to operate a motor vehicle to carry out theirassigned duties (Incidental Drivers) may be issued an OF-346 to operate a motorvehicle on base only. The following notation shall appear on the OF-346: "VALID FORUSE ON BASE ONLY".

(b) All operators of motor vehicles (full-time regular andincidental), not restricted to on base only driving, shall have in their possession a validstate (or host nation, if applicable) license and a valid OF-346 for the type and class ofmotor vehicle to be operated either on or off base. The following notation shall appearon the OF-346: "VOID UNLESS ACCOMPANIED WITH A VALID STATEOPERATOR'S LICENSE FOR CLASS OF VEHICLE BEING OPERATED".

(2) Military

(a) Shall have in their possession a valid state license or a validOF-346 for the type and class of vehicle to be operated on base.

(b) Shall comply with state (or host nation, if applicable) motorvehicle laws and regulations for the area in which the vehicle will be operated off base.(States differ widely on their requirements. Some states require a license from theirstate, some recognize a license from another state, even when expired, and somestates recognize a valid OF-346 alone.)

c. Driver Education/Training. In addition to driver selection and training setforth in the DoD 4500.36-R, the following training is required (OPNAVINST 5100.12):

(1) Individuals shall not be assigned as a driver of Navy policevehicles, ambulances, fire trucks, and crash and rescue vehicles until they havesuccessfully completed the National Highway Traffic Safety Administration'sEmergency Vehicle Operator Course (EVOC) conducted by a Naval Safety Centerapproved instructor, or other training approved by the Naval Safety Center. Operatorsshall complete the training every three years thereafter to ensure competency in thesafe operation of such vehicles. EVOC instructors shall not instruct unless they havebeen recertified within the previous three years.

(2) Each individual driver shall meet these additional requirements andfully understand the operational peculiarities of the vehicle prior to being issued a U.S.Government Motor Vehicle Operator's Identification Card (OF-346). All requiredtraining shall be documented in the operator's history record file.

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(3) For information concerning the above, contact the Motor VehicleSafety Division at: Commander, Naval Safety Center, Motor Vehicle Safety Division,375 A Street, Norfolk, VA 23511-4399, commercial (757) 444-1470 or DSN 564-1470.

d. Basic Summary of Licensing Requirements

Up to 10,000 GVW and less than 15 PassengersON BASE OFF BASE

Civilian OF-346 OR valid state licenseIncidental valid state license

Civilian valid state license valid state licenseMVO

Military OF-346 OR meet state requirements(all) valid state license

Military (NCF/ SOU)

OF-346 OF-346

Over 10,000 GVW or more than 15 PassengersON BASE OFF BASE

Civilian OF-346 OR OF-346* ANDIncidental valid state license valid state license

Civilian OF-346* AND OF-346* ANDMVO valid state license valid state license

Military (all)OF-346 OR valid state

licensemeet state requirements


NOTE: When only an OF-346 is used for on base operation, the OF-346 shall beannotated “VALID FOR USE ON BASE ONLY”..3.8.7 Requirements for Issue of an OF-346

a. Comply with paragraph 3.8.5.

b. Pass a physical examination, when required.

c. Satisfactory completion of a written test, devised by the activity, that willensure the applicants knowledge of all applicable Federal, State, and local laws andsafety regulations pertaining to the operation of the specific type vehicle for which theOF-346 is to be issued.

d. Satisfactory completion of an operational road test, devised by the activityand administered by personnel who are licensed and qualified to evaluate the

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applicants knowledge and operational ability with respect to each type of vehicle forwhich the applicant is to be issued the OF-346.

NOTE: The operational road test can be waived for vehicles up to 10,000 poundsGVW, provided the applicant has a valid state license.

e. Applicants will be provided instruction on the operator's responsibility forvehicle safety inspection, accident reporting procedures, fuel efficient operation,preventive maintenance, and official use.

f. An OF-346 shall not be issued if the applicant's state motor vehiclelicense has been revoked or suspended.

NOTE: When there is any reasonable doubt regarding the authenticity or validity of anapplicants' state motor vehicle operators license, a prompt inquiry is required, and acertified copy of the applicant's state driving record obtained. Additional inquiriesregarding the applicants driving record can be obtained from the National DriverRegister (NDR), National Highway Traffic Safety Administration, U.S. Dept. ofTransportation (DoT), Washington, DC 20590.

3.8.8 Testing Operators for Transportation of Explosives and HazardousMaterial

a. Regulations established by NAVSEA OP-2239, Driver's Handbook,Ammunition, Explosives, and Dangerous Articles, are to be applied to all applicants ofan OF-346 where operators will be engaged in transporting ammunition, explosives, orother dangerous/hazardous materials. Operators shall know, understand, and adhereto the requirements of NAVSEA OP-2165, Navy Transportation Safety Handbook,Volume I and the U.S. Department of Transportation, Federal Highway AdministrationMotor Carrier Regulations, as well as all State and local laws and regulations regardingthe transportation of ammunition, explosives, and other hazardous or dangerousarticles.

b. Hazardous Materials/Hazardous Wastes (HM/HW) are pervasive inmodern society. One of the most important aspects of HM/HW handling istransportation. The method in which HM/HW is transported can be the determiningfactor whether an accident or spill could occur, and proper identification of HM/HW willdetermine the correct accident/spill response measures to be implemented.Department of Transportation (DoT), Code of Federal Regulations (CFR), Title 40,parts 261, 262 and 263, shall apply when identifying, handling or transportinghazardous materials and/or waste.

3.8.9 Optional Form 346 (OF-346) Government Motor Vehicle OperatorIdentification Card

a. The OF-346 shall:

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(1) Be signed by the qualified issuing official.

(2) Be signed by the operator.

(3) Show expiration date.

(4) List/identify the type and class of vehicle the operator/cardholder isqualified/authorized to operate, including capacity.

(5) List/identify all restrictions imposed (e.g., specific drivingconditions, geographical areas, automatic shift vehicles only, corrective lenses, etc.),including any restrictions noted on the operators state license.

(6) List/identify any moving violations and/or suspensions, recordedagainst the OF-346.

b. Each OF-346 shall be numbered and a chronological record of issuancemaintained.

c. A history record file shall be maintained for each individual operator/driverwho has been issued an OF-346. This file shall contain all the documentation requiredfor issuance/renewal of the OF-346 and related driving record. Pertinent informationshall be forwarded to the personnel office for retention in the operator's OfficialPersonnel File (OPF). For NCF and SOU personnel, all pertinent licensing documentswill be filed in the individual’s License Record and stored in the custody of thecommand License Examiner.

3.8.10 Physical Fitness Review. Every four years, or less if deemed necessary,activities shall provide for the review of physical fitness of all civilian employees whoare required to possess an OF-346 to operate government owned or leased motorvehicles in accordance with standards and procedures established by the Office ofCivilian Manpower Management. Activities have the option of conducting this reviewon a more frequent basis and are recommended to do so for regularly employed MVOs.The Physical Fitness Inquiry (OF-345) is to be completed in accordance with AppendixA, Chapter 930 of the Federal Personnel Manual. A physical fitness review ofpersonnel who only require a valid state driver's license to operate government ownedor leased motor vehicles shall be conducted in accordance with the licensingguidelines of the state in which the license was issued.

3.8.11 Expiration and Revocation of OF-346

a. Expiration The OF-346 is valid for the same time frame as the operator'sstate motor vehicle license or for a period of four years, which ever occurs first. TheOF-346 renewal is dependent upon a determination by the issuing authority that theoperator continues to meet the prescribed physical standards and continues to

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demonstrate competence in driving the motor vehicles the individual is authorized tooperate. For NCFs/SOUs, the license examiner shall maintain a tickler file of eachoperator’s license expiration date. Renewal action should start approximately 90 daysbefore the expiration date.

b. Revocation Activities shall establish programs to take adverse,disciplinary, or other appropriate action against drivers who fail to operate governmentmotor vehicles in accordance with applicable laws and regulations. Such programsshall include provisions for the assignment of points for official duty related movingtraffic violations and the suspension and revocation of the authority to operategovernment motor vehicles. As a minimum, activity directives shall include convictionsfor driving under the influence of alcohol or narcotics and leaving the scene of anaccident without identifying oneself as sufficient cause for suspension or revocation ofdriving privileges. The OF-346 can be suspended or revoked for cause by the activityCommanding Officer or by the designated individual with that authority in accordancewith procedures prescribed in the Federal Personnel Manual. A suspended OF-346can be reinstated after a predetermined designated time period, but a revoked OF-346shall not be restored until it is determined the operator is fully qualified throughevaluation, re-examining, and testing. All revoked or suspended licenses shall bereturned to the license office without delay.

3.8.12 National Driver Register (NDR)

a. The Department of Transportation provides a central U.S. driver recordsidentification facility which contains information on drivers whose licenses have beendenied, suspended, or revoked. The states provide DoT with data for the register andutilize the register (via computer inquiry) for evaluating initial and renewal applicants forlicensing.

b. DoD components may make use of data in the NDR in evaluatingapplicants for an OF-346. As a minimum, DoD components shall utilize the NDR toverify driving records on initial applicants for an OF-346 when the applicant does notpossess a valid state driver's license, or when the issuing activity has reason tosuspect a poor driving record of an applicant with a valid state license. DoDcomponents shall not provide the Department of Transportation with data on OF-346suspensions or revocation action. DoD components may also utilize the NDR whenissuing a new or renewal OF-346. Data received from the NDR shall be utilized by theissuing agency to deny or approve OF-346 issue/renewal actions.

c. Activities may obtain instructions and material for participation in the NDRby contacting the National Drivers Register, National Highway Traffic SafetyAdministration, U.S. Department of Transportation, Washington, DC 20590.

3.8.13 Accident Reporting and Traffic Safety Program

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a. DoD policy, as set forth in DoD Instruction 6055.4 (Department ofDefense Traffic Safety Program), requires each DoD component to establish andmaintain comprehensive traffic safety programs. DoD Instruction 6055.7 (MishapInvestigation, Reporting and Record Keeping) requires each accident involving a DoDmotor vehicle to be investigated.

b. The Navy Traffic Safety Program, promulgated by OPNAVINST 5100.12,requires all accidents/mishaps involving Navy vehicles/automotive equipment to bereported in accordance with OPNAVINST 5102.1.

c. All vehicles shall contain a DD Form 518 (Accident-Identification Card)and all drivers involved in accidents shall complete a DD Form 518 and SF 91 (MotorVehicle Accident Report). Additionally, a copy of local area reporting proceduresshould be available.

d. Naval activities shall develop safety and accident prevention programs forthe safe operation of DoD motor vehicles which shall also include provisions formandatory use of seat belts (OPNAVINST 5100.12) and a prohibition against the use oftobacco products in all government owned or operated vehicles (OPNAVINST 6100.2).

e. A Traffic Safety Council shall be established at each naval station(OPNAVINST 5100.12). Membership of the council shall include representation fromall major commands located at these stations.

f. In any duty period a person may not drive a motor vehicle for more than atotal of 10 hours, or after having been on duty for 15 hours, or after eight hours if thevehicle is carrying explosives or other hazardous cargo. A vehicle carrying explosivesor other hazardous cargo requiring more than eight hours driving time shall have TWOdrivers assigned who may drive no more than eight hours each and total driving timefor both driver's shall not exceed 10 hours (OPNAVINST 5100.12).

g. Wearing portable headphones, earphones, or other listening deviceswhile operating a motor vehicle is prohibited (OPNAVINST 5100.12).

3.8.14 Commercial Driver's License Program (CDLP). The Commercial Driver'sLicense Program (Public Law 99-570) was established by the Commercial MotorVehicle Act of 1986. The provisions of the Act apply both to interstate and intrastatedrivers.

a. The Act requires that drivers of commercial vehicles: (1) Have a singledriver's license; (2) be tested for the knowledge and skills needed to drive acommercial motor vehicle; and (3) be disqualified from driving a commercial motorvehicle if the driver commits certain criminal or traffic violations.

b. A commercial vehicle is defined as being a vehicle that:

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(1) Has a manufacturer's gross vehicle weight rating (GVWR) or grosscombination weight rating (GCWR) of 26,001 pounds or more, or has a GCWR,inclusive of a towed unit with a GVWR of more than 10,000 pounds; or

(2) Is designed to carry 16 or more passengers, including the driver; or

(3) Is of any size and used in the transportation of hazardous materialsin a quantity requiring placarding by federal law or regulations.

c. As of 1 April 1992, personnel who operate a commercial motor vehicle onpublic highways must possess a state-issued Commercial Driver's License (CDL).

d. The following personnel are waived/exempted from the Act's requirementsand are not required to obtain/possess a CDL:

(1) Military personnel on active duty who operate equipment owned oroperated by the Department of Defense in pursuit of military purposes.

(2) All operators of fire fighting and other emergency equipment.

(3) Operators of farming equipment.

e. All personnel who operate a commercial motor vehicle involving interstatecommerce (trade, traffic, or transportation from a place in a state to a place outside ofsuch state) are subject to Controlled Substances Testing in accordance with interstatecommerce laws and regulations. Testing shall be conducted in order to meet any (butnot limited to) of the following requirements:

(1) Pre-employment;

(2) Biennial (once every two years);

(3) Post-accident (when driver is cited resulting from accident);

(4) Reasonable Cause;

(5) Random Selection.

f. The use of a DoD motor vehicle by a civilian employee to obtain a CDL as acondition of employment meets the Ethics Reform Act of 1989, and therefore can beauthorized.

g. Complete details concerning CDL requirements for Controlled Substancesand alcohol testing can be obtained from the Department of Motor Vehicles of eachState and from the Code of Federal Regulations (CFR 49), Part 382, Part 383 (CDLP)and Part 391, Subpart H, (substances testing) dated 1 October 1995.

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3.9 Construction and Railroad Equipment Operator Testing and LicensingProgram

3.9.1 Applicability to all Personnel. All personnel who are or may be assigned toduties involving the operation of government furnished construction and railroadequipment shall be tested and licensed in accordance with the provisions of thispublication before being permitted to operate such equipment. Equipment listed onFigure 3-2 requires licensing under this program. Operators of weight handlingequipment will refer to NAVFAC P-307, Management of Weight Handling Equipment,for testing and licensing requirements. DoD contract personnel will not be issued agovernment license.

3.9.2 Personal and Physical Qualifications

a. Age. Applicants must have attained their 21st birthday, except that militarypersonnel assigned to activities operating or preparing to operate outside thecontinental United States must have attained their 18th birthday.

b. Physical Faculties and Fitness. A periodic physical examination by a medicalofficer is requisite. See Federal Personnel Manual 930-A-1 for civilian personnel. Inaddition, the minimum requirements described below must be met by the applicant.Conformance to or deviation from these requirements must be noted by the examiningmedical officer and such findings must be forwarded to the licensing office for inclusionin the applicant's file.

(1) Limbs. Applicant's arms, hands, fingers, legs, and feet must besufficiently intact and functional to permit safe operation of construction equipment,even under severe operating conditions.

(2) Eyesight. Applicants must have minimum vision of 20/30 Snellen inone eye and 20/50 Snellen in the other eye, with or without glasses/contact lenses.

(3) Color Perception. Applicants must be able to distinguish red,green, and yellow colors regardless of position of colors.

(4) Hearing. Applicant's hearing, with or without hearing aid, must test15/20 for ordinary conversation in one ear.

(5) Physical Fitness. Applicants must evidence sufficient strength,endurance, agility, and speed of muscular reaction to meet the demands of equipmentoperation.

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Construction Equipment Requiring Licensed(NAVFAC Form 11260/2) Operators

NAVFAC Equip Code Equipment Description

2520 thru 2521 Distributor; Asphalt/Water3531 Drill Core3710 Auger Earth4230 thru 4270 Crane, Crawler4310 Ditching Machines4330 thru 4350 Excavators4410 thru 4420 Graders4530 thru 4531 Loaders4610 thru 4640 Rollers4730 thru 4750 Scrapers4760 thru 4805 Off-highway Trucks, Trailers,

& Tractors4820 thru 4851 Tractor, Crawler4872 thru 4894 Tractor, Wheel5700 thru 5745 Sweepers5750 thru 5757 Snowplows5820 and 5835 thru 5842 Refuse Trucks6210 thru 6240 Car Railroad, Self-propelled, all types6530 thru 6580 Locomotives, Railway8160 thru 8235 Cranes, Truck Mounted8241 thru 8244 Cranes, Crash8245 thru 8254 Cranes, Hydraulic8410 thru 8430 Cranes, Railway

Figure 3-2

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c. Physical Defects or Emotional Instability. Notwithstanding the requiredphysical examination, evidences of physical defects, poor attitude, or emotionalinstability which would render applicants a hazard to themselves and others, or whichin the opinion of the examiner would interfere with an applicant's safe or efficientperformance of duties, are sufficient cause to disqualify an applicant. For an operatorwho has previously established qualifications to operate, deviations from the physicalrequirements are not necessarily totally disqualifying. However, where such deviationsexist, competent medical and management authorities will give special consideration toeach individual case and may recommend waivers. Waivers may be approved by theactivity commanding officer. Waivers will not be granted for applicants who have neverbefore established operator qualifications. Any limitations imposed by reason ofphysical defects will be noted on the license and record (NAVFAC Forms 11260/2 and11260/3).

(1) Grounds for Disqualification. Justification for disqualification of theapplicant on the grounds of physical defect or emotional instability may be derived bythe examiner from interviews, reference to the applicant's medical and personnelrecords, analysis of accident reports involving the applicant, and the results ofspecialized clinical tests. Specialized clinical tests by the examiner may consist of theuse of devices to indicate the applicant's depth perception, brake reaction time, field ofvision, manual dexterity, tendencies to dizziness, or similar pertinent characteristics.

d. Language Ability. Applicants should be able to write essential words inEnglish or the prevailing language in the area of operation. Applicants must be able tospeak English or the prevailing language and must be able to read and understandsigns and orders applicable to the operation of the equipment.

e. Other Qualifications. Commanding officers of naval activities may requirethe applicant to meet additional personal and physical qualifications for operatingspecific items of equipment.

3.9.3 Prerequisite Safety Instruction, Written Examinations, and PerformanceQualification Tests. All applicants for initial licensing shall be instructed and testedon all applicable procedures of Safety Precautions, activity safety guidance, andspecific safety instructions for the equipment for which the applicant is to be licensed.Initial applicants must pass the written tests and demonstrate operating proficiency bypassing the performance qualification test. Written tests may be obtained from theTEMC. Tests for equipment not covered shall be developed in writing and prescribedby each activity.

3.9.4 Acceptance of Construction and Railroad Equipment Operator License.The Construction Equipment Operator License, NAVFAC 11260/2 (Appendix H, FigureH-18), is to be honored throughout the Navy. The standards of the operator's testingand licensing programs covering construction and railroad equipment should be suchthat only qualified operators are issued licenses regardless of where the licenses areissued.

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3.9.5 Use and Limitations of Licenses

a. Significance. The Construction Equipment Operator License, NAVFAC11260/2, is official evidence that the person named therein has been officially acceptedas qualified to operate the types of equipment specified on the license.

b. Authorized Operation. Possession of the Construction EquipmentOperator License, NAVFAC 11260/2, does not of itself constitute authorization tooperate this equipment. Such authorization must be specifically obtained from thecognizant supervisor charged with responsibility for equipment operations.

c. Use and Possession of Licenses. Operators who have been issued avalid Construction Equipment Operator License, NAVFAC 11260/2, shall have suchlicense on their person when operating construction or railroad equipment.

d. Equipment Unit Familiarity Checkouts. The Navy's construction andrailroad equipment inventory consists of a wide variety of equipment types, makes, andmodels and innumerable variations in the control mechanisms and operationalcharacteristics. For this reason, it is not economically feasible to devise and administerexaminations and issue licenses to cover each equipment variation. The objective ofthe licensing program is to ensure that operators are qualified to operate equipmenthaving the same essential basic functional characteristics. Possession of a validConstruction Equipment Operator License, NAVFAC 11260/2, means that the personholding such license is qualified to operate any unit of equipment with thecharacteristics of the equipment types authorized on his license provided the operatorhas been checked out on the specific unit to be operated. Satisfactory checkout is theresponsibility of the cognizant equipment operations supervisor.

3.9.6 Testing and Licensing Program Administration

a. Organization. Each activity commanding officer shall designate theofficial and organization responsible for the management and administration of theprogram for instructing, testing, and licensing of construction and railroad equipmentoperators. Normally this shall be the activity public works officer and/or thetransportation organization head who is normally responsible for the operation andmaintenance of this type equipment. This individual is also responsible for testing andlicensing of motor vehicle operators at naval activities.

b. Designation of Qualified Instructors/Examiners. The head of the activityorganization responsible for licensing shall select, designate, and traininstructors/examiners. These shall be selected from the best qualified licensedequipment operators. Qualified instructors/examiners must hold a license for thespecific equipment for which they are conducting operator testing and be completelyfamiliar with all aspects of its safe and effective operation. Further, they shall becompetent to effectively instruct, examine, and test license applicants. This includes

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the capability to develop and conduct formal courses of classroom instruction on thevarious aspects of equipment operation and safety.

c. Instructor/Examiner Training. There is no prescribed formal or requiredcourse of instruction for training operator instructors/examiners. All manufacturers ofequipment which the Navy procures provide operator instruction. It is desirable thatoperator instructors/examiners and operators attend these manufacturers’ schoolswhere available. A list of recommended courses of instruction may be obtained fromthe appropriate Transportation Equipment Management Center (TEMC).

NCF and SOU License Examiners will be designated in writing by their CommandingOfficers and should hold PRCP Skill 590.1 which is obtained by successful completionof the course at either Naval Construction Training Center (NCTC), Port Hueneme, CA,or NCTC Gulfport, MS.

3.10 Testing of Construction and Railroad Equipment Operators

3.10.1 Application for Test and License

a. Purpose of NAVFAC Form 11260/1. A sample format is shown inAppendix H, Figure H-19. This form provides a progressive presentation of facts anddevelopments pertinent to applying for and issuing or denying licenses to applicants.

b. Use of NAVFAC Form 11260/1. Part I of the application is prepared bythe applicant and sponsor. Part II is endorsed by the applicant's supervisor. Parts IIIand IV are prepared by the license office. The use of appropriate spaces in Parts III andIV and the preparation and routing of copies needed simplify and reduce paperwork.

3.10.2 Status Control of Applications for Tests and Licenses. Use of a statuscontrol sheet will enable visual progress control of individual applications by means ofbrief entries for each step in the application, test, and license process. Its use enablesfollow-through action and facilitates scheduling tests and examinations. Following aresome of the items which might be included on a status control sheet:

a. Applicant's name.b. Description of equipment license requested.c. Date of supervisor's request for test and license.d. Date and status of action notice to supervisor.e. Date and results of physical examination.f. Date and results of written test and prerequisite information if required.g. Date and results of performance qualification test.h. Date and status of license issuance or denial.

3.10.3 Physical Examinations and Clinical Tests. The form and content of physicalexamination certificates may be determined by the medical office making theexamination, with due consideration for the provisions of this publication. The United

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States Civil Service Commission Certificate of Medical Examination, Standard Form 78,is an acceptable form for this purpose. Clinical test results may be presented innarrative form or graphically as devised locally.

3.10.4 Written Examinations

a. Formats. Test formats have been prepared in question and answer form.These formats, complete with approved questions and correct answers, are availablefrom the TEMC. These test formats cover a variety of the most commonly usedequipment. Tests for equipment not covered will be developed locally using theprescribed test formats as a guide.

b. Use of Written Examinations. The testing procedure seeks to determinewhether the applicant knows the answers to questions asked in the written examinationinvolving nomenclature, equipment application, safety, operator maintenance, andsimilar data.

c. Evaluating and Scoring Written Examinations. Answers should not bemarked wrong if the response is substantially correct but not well stated. Although theanswers that are provided with the tests have been screened and approved, equipmentoperation is not an exact science. Some answers, however, are matters of fact and arenot subject to interpretation. In cases of dispute, the judgment of the examiner will befinal.

d. Grading of Examination and Record. Incorrect answers should be circled.The required percentage of correct answers is 70 percent. The latest gradedexamination shall be filed in the operator license jacket and shall not be returned to theapplicant; however, the applicant should be notified of the grade attained and allincorrect answers critiqued.

3.10.5 Training Program for NCFs/SOUs. Poor equipment operating practices andhabits cause mishaps and premature equipment breakdowns. An effective trainingprogram on the procedures for issuing or renewing a license reduces poor practices,mishaps, and habits. In addition to being supervised by the license examiner, thistraining program must be supervised by the equipment officer, safety officer, theapplicant’s supervisor, and other qualified operators.

a. Training License. Equipment training licenses are issued to personnelwho meet all the required physical and mental qualifications to be licensed, but needmore on-the-job training on a piece of equipment. The training license expiration dateshould not exceed 30 days from the date of issue and must have the work learnerstamped on the face. The license is only valid when the trainee is accompanied by aqualified instructor or when the trainee is using Navy equipment in a controlled trainingenvironment. Training licenses are not required to operate Navy equipment as part offormalized training programs given at the Naval Construction Training Centers.

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b. Course of Instruction. In addition to learning how to operate equipment, atrainee is required to study a course of instruction. This locally prepared course mustinclude, but need not be limited to, the following subjects.

(1) Fundamentals of vehicle operation, including the functions andproper use of major assemblies and attachments and equipment limitations.

(2) Operator responsibilities before, during, and after operationmaintenance.

(3) Safety precautions and accident prevention through safe drivingpractices.

(4) Traffic laws, rules and regulations, hand signals, traffic signs,signals, and markings.

(5) Accident reporting procedures and other forms and reports that anoperator is responsible for completing.

3.10.6 Performance Qualification Tests

a. Formats. Formats have been prepared to conform to functional groups,corresponding to operational characteristics of the specific types of construction orrailroad equipment involved. These test formats cover a variety of the most commonlyused equipment. Tests for equipment not covered will be developed locally using theprescribed test formats as a guide. These formats, complete with notes to the instructoron evaluation criteria, are available from the TEMC.

b. Use of Performance Qualification Tests. The purpose of the performancequalification testing procedure is to enable a qualified examiner to evaluate theoperating skills of an applicant. It is assumed that the applicant, because of experienceand/or training, is sufficiently capable of performing the various tasks called for by theproblem situations described in the tests. These situations have been carefully devisedto reflect typical equipment operations so that they can be set up and administered withthe most economical use of funds, facilities, man-hours, and equipment time.

c. Evaluating and Grading Performance Qualification Tests. Performancequalification tests will be graded as satisfactory or unsatisfactory. If subsequent"make-up" tests are authorized, only those items that were checked adversely need betested again. The examiner shall initial and date each "group" on the performancequalification test to denote completion of that group. In evaluating these tests,examiners must be guided by the applicant's performance rather than his experience,background, and history. The latest graded performance test shall be filed in theoperator's license jacket.

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d. Notation on Failures. A short line is provided before each item on theperformance qualification test form. The examiner will make a check mark to denotethat the applicant has correctly performed and/or answered the question. Theexaminer will indicate by zero or circle where applicant fails to perform or answercorrectly. The examiner shall provide a short written explanation of all failures. Itemson test forms not applicable will be marked N.A.

3.11 Test Facilities and Equipment

3.11.1 Test Facilities. Test facilities include course sites, flags, barricades, and similaritems or actual working conditions. These are described in detail in each performancequalification test under the operating problem or situation requiring such facilities.Figures provided with the tests illustrate suggested course layout, equipmentpositioning and operation, and related items for certain performance qualification tests.

3.11.2 Test Equipment. Test equipment refers to units of equipment in use for testingpurposes. Ordinarily these units are used for other work and assigned for testpurposes as required. Caution should be exercised to ensure that the test equipmentis in a safe operable condition when furnished to an applicant for operation. The unit ofconstruction or railroad equipment furnished to the applicant must conform to the samebasic functional characteristics, attachments, types of control, and similar details as theequipment noted in the application for test and license, NAVFAC 11260/1. See sampleform in Appendix H, Figure H-19.

3.12 Licensing

3.12.1 Essential Elements of Construction Equipment Operator License (NAVFACForm 11260/2). The essential elements of NAVFAC 11260/2 and the ConstructionEquipment Operator License Record, NAVFAC 11260/3, are identification,qualification, limitation, authorization, and validity. See sample forms in Appendix H,Figures H-18 and H-20.

a. Identification. The principal identifying entries are the name of theoperator and the license number.

(1) Name. The operator's name, as contained in official personnelrecords, should be noted in this space. Use of permanent personnel identificationnumbers is optional.

(2) License/Card Number. The entry in this space calls for asequential number not likely to be duplicated and one that can be issued by any navalactivity. It incorporates a two part figure. The initial part is the activity number or unitdesignation of the original license issuing activity. The second part is the appropriatesequential number in order of issue. The license number remains in force, no matterwhere the operator is serving, until the operator's military or civilian service isterminated.

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b. Qualification. Entries in this category are grouped under the generalheading "Equipment Type Data." These comprise descriptions of the functionalcharacteristics of the types of equipment that the operator is licensed to operate.

(1) Basic Unit. Typical notations in this space are grader, crawlertractor, and front end loader. Also included is the type of controls, such as hydraulic,mechanical, and air.

(2) Attachment. Typical notations in this space are bucket, backhoe,blade, forks, and concrete breaker.

(3) Type of Control. Where this is a variable, typical entries may behydraulic (H), electrical (E), and mechanical (M).

c. Physical Limitation. Entries in this category are shown only on the licenseand license record cards, NAVFAC Forms 11260/2 and 11260/3, as application underthe headings "Vision" and "Hearing" and so annotated on the license.

(1) Vision. Typical notations for deviations from normal may be"glasses" and "daytime."

(2) Hearing. A typical notation for deviation from normal may be"hearing aid."

d. Authorization. Evidence of official authorization, as a duly licensedconstruction equipment operator, is contained in the initial heading under "LicensingData."

(1) Issuing Activity. The proper entry under this heading is theabbreviated name of the issuing activity. For example, WPNSTA Yorktown orNAVSHIPYD Norfolk.

(2) Examiner. The proper entry under this heading is the printed nameand full signature of the examiner.

(3) Date Issued. Abbreviated entries of the issuing date, month, andyear are to be made.

e. Validity. License to operate equipment type as noted specifically under"Equipment Type Data" remains in force until revoked. If the license to operate someequipment types is revoked, the license to operate whatever unrevoked equipmenttypes are shown on the license remain valid. As noted in paragraph 3.13.3 of thispublication, the operator must turn in the license (NAVFAC 11260/2) to the licensingactivity when all equipment types have been revoked.

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(1) Date Revoked, NAVFAC 11260/3. Abbreviated entries of the date,month, and year of revocation are to be made.

(2) Birth Date. Abbreviated entries of the date, month, and year of theoperator's birth are to be made.

3.12.2 History Record and License. The Construction Equipment Operator LicenseRecord, NAVFAC 11260/3 (Appendix H, Figure H-20), is sufficient in size to include theseveral types of equipment one operator is licensed to operate. This form should beretained in the file as a permanent record and backup data for the preparation andissuance of the Construction Equipment Operator License, NAVFAC 11260/2.

3.13 License Issuance, Renewal, Suspension and Revocation

3.13.1 License Issuance. The Construction Equipment Operator License, NAVFAC11260/2, shall be issued or validated only when all requirements for the specific licenseare complied with and attested to, in writing, by an authorized examiner.

3.13.2 Renewal

a. Expiration and Renewal Frequency. The Construction EquipmentOperator License, NAVFAC 11260/2, shall be renewed every two years for allequipment types authorized on the license. Expiration dates for all authorizedequipment shall not exceed two years from the date of initial issuance.

b. Procedure. The licensing office of the activity holding the operator'slicense file will use a tickler file to flag renewal action approximately 90 days before theexpiration date. Arrangements for renewal examinations and tests must be made earlyenough to enable all items to be cleared before the expiration date. Expiration andrenewal or issue dates shall be noted on NAVFAC Forms 11260/2 and 11260/3.

c. Requirements for Renewal. The following elements of the examinationand test complex are required every two years:

(1) Physical examination.(2) Clinical tests for reaction time, etc.

3.13.3 Suspension and Revocation. Licenses may be suspended or revoked forcause at any time by the licensing office. Licenses will be automatically suspendedwhen the operator is charged with a reportable accident as defined in OPNAVINST5102.1, Accident Investigation and Reporting. In such cases, the requirements forrenewal shall consist of those elements in paragraph 3.13.2.c considered necessary bymanagement after investigation and consideration of the circ*mstances relating to theaccident and any additional factors devised by the examiner after review of the accidentreport. In cases of suspension for chargeable accidents, the renewal examination andtests shall be given not later than 15 days after suspension where practical.

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a. Date Revoked Justification. Notations in the "Date Revoked" column ofNAVFAC 11260/3 should be initialed by the examiner. Supporting justification for thisaction shall be kept in the equipment operator's license file.

b. Revoked License Return. When all equipment types are revoked, theoperator license (NAVFAC 11260/2) shall be returned to the license office withoutdelay.

3.14 Construction Equipment Operator License Jacket. All relevant forms andsupporting data shall be kept in the operator's license jacket. There shall be anindividual jacket kept for each applicant and operator. Each operator's license jacketshall contain the following as a minimum:

a. Application for Construction Equipment Operator License, NAVFAC11260/1 or equivalent.

b. Construction Equipment Operator License Record, NAVFAC 11260/3 orequivalent.

c. Copy of Construction Equipment Operator License, NAVFAC 11260/2.

d. Certificate of Medical Examination CSC Standard Form 78 or equivalentand any clinical tests.

e. Written test (graded and signed by examiner and dated).

f. Performance test (graded and signed by examiner and dated).

g. Training records pertinent to licensing.

3.15 Use of Government-Owned Transportation Equipment by CommercialContractors. DoD policy is for contractors to provide all necessary transportationequipment needed for contract performance when an activity transportation function orsubfunction is to be contracted (service contract), or when an entireGovernment-owned facility is to be contractor operated (GOCO). However, whenexcess Government-owned equipment is available, and it is determined to be in thebest interest of the Government for the contractor to use the equipment, it will bereleased to the contractor in an "as is" condition and used by the contractor for contractperformance. All equipment furnished to a contractor should be identified/listed in thecontract by registration number, type (description), and status code.

3.15.1 Equipment Replaced by the Government. Government furnished equipment(GFE) provided to a contractor that will be replaced by the Government will beassigned status code "E". An IO will be established to properly validate theserequirements.

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3.15.2 Equipment Not Replaced by the Government. All Government-ownedtransportation equipment provided for use by commercial contractors, that will not bereplaced by the Government will be assigned status code "C". An IO will not beestablished for this equipment.

3.15.3 Vehicle Identification in Contract Use. Transportation equipment acquiredfor official purposes by a naval activity and operated by a contractor will be marked toindicate U.S. Government ownership in accordance with the DoD 4500.36-R and thispublication. For "C" status equipment, special markings such as contract number,name of firm, etc., may be used when approved by the cognizant TEMC.

3.16 Motor Fuel Security Measures. The increasing cost and scarcity of motor fuelmay require special security measures in certain areas to prevent theft. A list ofsuggested fuel security measures for various areas is available from the TEMCs. AFuel Automated Dispensing System (FADS) can function both as a theft deterrent andas an inventory control system.

3.17 Recording Fuel Issues by Service Stations and Fuel Trucks. Proceduresshall be established at each activity responsible for fuel management to ensureadequate fuel accountability. Methods existing for dispensing and accounting for fuelissues vary among activities from totally manually operated to fully automated systems.

3.17.1 Systems. Activities interested in updating or changing their system ofdispensing and/or control of fuel may request assistance from their cognizantEFD/TEMC.

3.17.2 Records. Each activity shall maintain accurate records of fuel issues byequipment registration/identification number. Dispensing pump meters shall bechecked daily and reconciled with issue records to ensure fuel dispensed is accountedfor. Records of fuel issue by equipment registration/identification number will bemaintained by the Transportation Department/Division for management evaluation.Records of bulk issues to fuel servicing tank trucks and the subsequent issues toequipment shall similarly be recorded and reconciled.

3.18 U.S. Government Fleet Services Cards. U.S. Government Fleet Services Cardand commercial credit cards have been authorized for use by U.S. Governmentagencies in obtaining commercial service station motor vehicle fuel and services.Although the use of Fleet Services Cards is not mandatory and you are free to arrangefor an alternative method of paying for fuel if you so choose, GSA strongly encouragesyou to take advantage of this new technology. The U.S. Government Fleet ServicesCards may provide the following:

* Fuels: Regular unleaded, premium unleaded, special unleaded, regularleaded, premium leaded, aviation grade, unleaded for boats, diesel and diesel marinefuel, fuel oil, and aviation turbine fuel. Alternate fuels: methanol, ethanol, gasohol,liquefied petroleum gas (LPG) (Propane/Butane), and compressed natural gas (CNG).

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* Lubricating services and lubricants (including differential andtransmission lubricants).

* Ethylene glycol antifreeze.

* Oil filter elements and servicing.

* Air filter service.

* Battery charging.

* Tire and tube repairs.

* Washing and cleaning.

* Mounting and dismounting snow tires and chains.

* Emergency replacement of spark plugs, fan and generator belts,windshield wiper arms and blades, lamps, etc.

3.18.1 Application. The U.S. Government Fleet Services Card must only be usedwhen motor pool or similar type facilities are not readily available. Detailed informationon the acquisition, accounting, and control of U.S. Government Fleet Services Cardsmay be obtained by faxing to 1-800-817-8846 or writing to Wright Express Corporation,97 Darling Avenue, South Portland, MA 04106.

3.18.2 Use of Self-Service Gasoline Stations. Operators of Navy motor vehicleswho purchase gasoline with the Fleet Services Cards are required to use servicestations that will accept Government cards. Listings of these service stations areavailable through Wright Express Corporation. When the Fleet Services Card is usedfor the purchase of gasoline, operators shall be instructed to use self-service gasolinepumps in order to reduce costs by avoiding the fuel dispensing labor cost resulting fromfull service. Unless specified by the engine manufacturer, regular grade unleadedgasoline will be used.

3.19 Payment of Highway Tolls. Procedures shall be established at each activityfor the payment, or reimbursem*nt of payments, for highway tolls. The head of thetransportation division is responsible for ensuring the established control proceduresare followed and, as a minimum, will document the monetary value, date of issue,purpose, valid receipts, and the signature of the person payment was issued to for eachtransaction. The procedure must contain all required information for audit purposes.

3.20 Fire Extinguishers on Transportation Equipment. Except for the items listed inparagraph 3.20.1, it is the Navy’s policy to eliminate fire extinguishers on automotivevehicles operated on Government property or within the confines of municipal ormetropolitan areas contiguous thereto where fire protection is normally provided.

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3.20.1 Exceptions. Fire extinguishers shall be installed on the following types ofvehicles.

* Buses.

* Ambulances.

* Vehicles regularly used to carry explosives, acids, compressed gases,fuel, or other hazardous/dangerous materials.

* Police and patrol vehicles.

* All emergency vehicles of structural and crash fire departments.

* Vehicles dispatched on trips where fire protection is not readily available;vehicles occasionally used to carry explosives and other dangerous articles; andvehicles hauling equipment/cargo covered with tarpaulin in the body of the truck are tobe provided with fire extinguishers on an incidental basis, dependent upon the type ofcargo and environmental conditions.

* In an emergency where it is considered essential that a fire extinguisherbe temporarily installed in an automotive vehicle other than those listed in thepreceding paragraph. The extinguisher is to be removed when the emergency hasexpired.

3.21 Use and Installation of Seat Belts. Policy and guidance pertaining to the useof seat belts in Navy motor vehicles (excluding tactical and combat vehicles) areprovided in OPNAVINST 5100.12. Installation of seat belts and vehicle modificationshall meet Federal Motor Vehicle Safety Standards 208, 209, and 210 (49 CFR).

3.21.1 Motor Vehicle Seat Belt Requirement. Federal Motor Vehicle SafetyStandard Number 208, Occupant Crash Protection, (49 CFR 571.208) requires theinstallation of occupant restraint systems for designated seating positions in all newvehicles manufactured for sale in the United States. The term "designated seatingposition" does not include auxiliary seats, such as jump seats.

a. Passenger Cars. Each new passenger car manufactured after January 1,1968, must have a lap/shoulder belt at the driver's seat and at the right frontpassenger's seat and either a lap belt or a lap/shoulder belt at all other seats.

b. Trucks and Multipurpose Passenger Vehicles with a gross vehicle weightrating of 10,000 pounds or less. [A multipurpose passenger vehicle (MPV) is a motorvehicle with motor power designed to carry 16 persons (including the driver) or lesswhich is constructed on a truck chassis, such as a van/carryall, or with special featuresfor occasional off-road use.] Except for the vehicles listed below, each new light truckand MPV manufactured on or after January 1, 1976, must have a lap/shoulder belt at

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the driver's seat and at the right front passenger's seat and must have either a lap beltor a lap/shoulder belt at all other seats.

• Open-body type vehicles, such as a Jeep.• Walk-in van-type trucks, such as the GMC step van.• Convertibles.• U.S. Postal Service vehicles.• Vehicles with chassis-mounted campers.• Motor homes.• Forward control vehicles, such as Chrysler, GM, and Ford vans.

c. Trucks and Multipurpose Passenger Vehicles with a gross vehicle weightrating greater than 10,000 pounds.

(1) Each new heavy truck and MPV manufactured after July 1, 1971,must have either a lap belt or a lap/shoulder belt at all seats.

(2) Buses manufactured after July 1, 1971, must have either a lap beltor a lap/shoulder belt for the driver. No belts are required at other seating positions.(A bus is a vehicle specifically designed and manufactured to carry more than 16seated occupants.)

d. Commercial vehicles of foreign manufacture purchased for use outsidethe United States, its territories and possessions, shall meet all applicable safetyrequirements of the country in which they are to be used.

3.21.2 Special Requirements

a. Individuals shall not ride in seating positions where safety belts have notbeen installed or are inoperative, except as specified herein.

b. Passengers (e.g. work crews) shall not ride in the cargo areas of motorvehicles except when the vehicle has been modified (e.g. side-facing seats) for suchpurposes in accordance with Federal Motor Vehicle Safety Standards (FMVSS) 208,209, and 210. Seat belts that are installed on side-facing seats in accordance withMotor Vehicle Seat Belt Assembly Installations (SAE J800c), are not subject to thestrength tests of FMVSS 207, paragraph S4.2 or FMVSS 210, paragraphs S4.2 and S5.If the vehicle is not equipped to carry passengers in a seated position with properlyinstalled safety belts, then a second vehicle shall be requested to transport the workcrew. However, per CNO message 171757Z of July 86:

"When operational requirements dictate, on a case by case basis, the commandingofficer may authorize transportation of work crews in cargo vehicles providing thefollowing criteria are met:

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(1) The sides and the end must be enclosed with stakes measuring 36inches from floor of the truck; and

(2) Only the exact number of workers may be transported that arerequired to do the job."

Note: NCF and SOUs are exempt from the above regulation under CNO Ltr 11200 SerN09F/500814 of 29 Aug 94 when transporting troops in Tactical Vehicles designed totransport troops and designated as essential transport by the unit Commanding Officer.

c. The driver or operator of any Navy motor vehicle is responsible forinforming all passengers of safety belt requirements.

d. It is the responsibility of the senior occupant or rider of the vehicle toensure compliance by all passengers with these requirements.

3.22 Installation and Use of Warning Lights and Sirens

3.22.1 Application

a. Warning Indicators. Warning or right-of-way indicators are required incertain vehicle and equipment operations. The installation of warning lights and sounddevices shall in all cases comply with local and state regulations and laws controllingthe application of such devices. Normally, such devices are procured as originalequipment by COMNAVFACENGCOM on certain special application vehicles andequipment. The requirement for and the installation of warning devices on vehiclesand equipment not so equipped by COMNAVFACENGCOM will be approved in writingby the Commanding Officer.

b. Responding to Emergency Calls. Military services police, fire, rescuevehicles and ambulances responding to emergency calls will use sirens and emergencywarning devices only in accordance with standard operating procedures as set forth inpertinent directives, local regulations, and civil laws of the locality in which the vehicleis operated. To ensure safe operation, regardless of permissible speed limits, vehicleswill be operated within the limits dictated by road or traffic conditions.

3.23 Radio-Dispatched Taxi and Material Transportation Systems

3.23.1 Radio-Dispatched Taxi Systems. Installation of radio-dispatched taxisystems in highly populated or widely dispersed activities is encouraged. Taxi serviceto supplement mass transportation service for official business will contribute toreductions in Class B requirements and provide for greater availability of equipmentassets. The cognizant TEMC can provide assistance in determining the feasibility ofinstalling radio-controlled taxi service.

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3.23.2 Radio-Dispatched Material Transportation Systems. The use ofradio-dispatched trucks and vans to pick up and deliver material, parts, and supplies isusually feasible in industrial and congested areas. These systems have potential forreducing the number of vehicles, fuel consumption, and general costs by greaterutilization. The general procedures that apply to radio-dispatched taxis also apply tomaterial systems.

3.24 Vehicle Size, Weight, and Load Limitations

3.24.1 Highway Use. It is the policy of the Navy to conform to state and local laws,regulations, and ordinances relating to motor vehicle weight and size limitations.Limitations on the weight and dimensions of vehicles that move over public highwaysare determined independently by each state and may vary considerably. Whereinterstate movements are involved, activity transportation directors or equivalentsshould ensure that they have a current vehicle size and weight limitation publicationfrom state authorities of the states in which they plan oversize or overweightmovements.

3.24.2 State Laws. State laws provide that no vehicle exceeding any legal limitationof weight or dimension may move over public highways unless prior permission forsuch movement is granted by the state or states concerned. Limitations on the weightand dimensions of vehicles are necessary to ensure safe passage over the roads andbridges and to prevent damage to highway facilities.

3.24.3 Permits. Vehicles exceeding the legal weight or size limitations shall not bemoved over public highways by or for any agency of the Navy unless prior permissionis granted by the state or states concerned.

3.24.4 Navy Representatives Authorized To Obtain Permits. The activityCommanding Officer shall designate an activity representative (normally theTransportation Superintendent of the Public Works Department) to maintain liaison anddirect communication with the authorized state representative for the purpose ofobtaining permits for movement of overweight, oversize, or special military loads invehicles owned, leased, or rented by the Navy.

a. The authorized representative of the activity shall, when contacting thestate representative in regards to an oversize, overweight, or other special Navyvehicular movement, furnish the necessary information for a reasonable evaluation ofthe effects the movement will have on the highway facilities involved. The informationfurnished shall include, but not be limited to the following:

(1) Type of equipment, with manufacturer's name if available, pertinentaccessories, gross weight, axle or track loads, spacing, and the height, width, andlength of the loaded or unloaded vehicle.

(2) The U.S. Navy identification number of the unit(s).

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(3) Origin and destination of the movement.

(4) Proposed date and time of the movement.

(5) Nature of the cargo (within security limitation).

b. In cases where the local activity cannot make satisfactory arrangementsfor a movement permit, the problem shall be referred to the cognizant TEMC for furtherassistance. When unsuccessful in obtaining the necessary movement permit, theTEMC shall refer the problem to COMNAVFACENGCOM (Code 134).

3.24.5 Records. Documentation of all negotiations with state representatives onmovement permits shall be maintained in activity files.

3.24.6 Truck, Truck Tractor, and Trailer Load Ratings

a. Gross Vehicle Weight Rating (GVWR). Commercial trucks, includingthose procured by the Navy, are rated by the manufacturer by GVWR. The GVWR of atruck is the total weight of the loaded vehicle on the tires at ground contact. TheGVWR is the sum of the weights of chassis, body, cab, accessories, equipment, tires,fuels, lubricants, coolants, driver (estimated at 175 pounds), and the payload.

b. Curb Weight (CW). The CW of a truck is the scale weight of the vehiclefully equipped, ready to operate, but without driver or payload. The CW includes theweights of chassis, body, cab, accessories, equipment, tires, fuels, lubricants, andcoolants.

c. Payload (PL). The PL of a vehicle is the allowable rated load that avehicle can transport. The PL is computed by subtracting the sum of the CW and theweight of the driver from the GVWR.

d. Gross Combination Weight Rating (GCWR). The GCWR rating of atractor and trailer is the total weight of a fully loaded tractor-trailer unit on the tires atthe ground. The GCWR includes the sum of the weights of the truck tractor chassis,cab, accessories, equipment (including fifth wheel), tires, fuels, lubricants, coolants,driver (175 pounds), with the semitrailer and its payload included. In the case of atruck in combination with a towed full trailer, the GCWR is the rated GVW of the truckplus the weight of the trailer and its payload.

3.24.7 Payload Weight Distribution. It is important that the PL weight be properlydistributed over the body so that the percentage of weight carried by the front axle andthat carried by the rear axle will be in the ratio for which the vehicle was designed (seeFigure 3-3).

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3.25 Operation of Construction and Weight Handling Equipment

3.25.1 Equipment Management. Sustained productive use of assigned constructionand weight handling equipment is necessary to justify continued retention andownership. Satisfactory productivity of an equipment fleet is principally achieved as aresult of organized action directly controlled by technically competent and informedsupervision. The details and forms of management control of an equipment fleet andits operating personnel are not specified herein because of the varied conditions andtypes of maintenance and construction work performed throughout the Navy. It is thebasic responsibility of each transportation division to have equipment available, and toassign equipment and operating personnel to accomplish job performance.

3.25.2 Work Plan. The work plan must be based on the priority and type of work tobe accomplished. Initial and continuing surveys by management are necessary todetermine foreseeable equipment needs. A useful planning tool for this purpose is agraphic chart of projected work adjusted each month to show the probable workdemands over the next three months. It is expected that long range projects and workof a recurring nature will constitute most of the projected work. Scheduling equipmentand operator requirements must be closely coordinated between the transportation andother departments concerned with work accomplishment. Equipment and operatorsmust be available to respond to emergency situations.

3.25.3 Equipment and Personnel. Obtaining and furnishing the proper equipmentand qualified personnel to accomplish the workload is a basic function of thetransportation department. Knowing the location, availability, and suitability of theseresources is a practical and continuing requirement. Such information can bedisplayed visually on a control board or similar device. The following items are relatedto this control technique:

a. Inventories of equipment reflected by up-to-date record cards.

b. Properly marked and identified equipment.

c. Locator devices for personnel and equipment.

d. Direct and rapid means of communication, responsive to the nature of theworkload.

3.25.4 Work Generation. The daily requirement for construction and weighthandling equipment man-hours and equipment-hours of service are generated by theneeds of various organizational elements of each naval activity. A current list oforganizational representatives authorized to request work involving the use ofequipment will be available to those who authorize or supervise equipment operations.The procedure for requesting services and channeling such requests shall be clearlywritten and made available to all personnel concerned. This procedure shall bespecific and concise for both routine and emergency situations.

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3.25.5 Work Requests. Requests for work must be exact and complete. If the workis well defined, a measure of control and planning assistance is provided by outliningthe time, dimensions, and extent of each job. Omissions, errors, and vague statementswill be rectified by direct contact with personnel concerned or by inspection of the jobsite before the work is authorized. A test of the clarity and usefulness of a work requestis whether an equipment supervisor can use its contents, without other explanation, toplan and perform the required service.

3.25.6 Work Classification. The work of the equipment fleet is, in most cases,related directly to the needs of organizational elements of the naval activity orsupported activities involving operations, production, supply, ordnance, public works,and similar functions. The nature of the work of these organizational elements ispredominantly routine, scheduled, and orderly. There is no reason why the sameemphasis on routine, scheduled, and orderly work can not be reflected by theequipment fleet management serving these elements. The three appropriateclassifications of work to be accomplished by the construction and weight handlingequipment fleet can be described as "scheduled jobs," "immediate unscheduled jobs,"and "deferrable unscheduled work."

a. Scheduled Jobs. If the priority of authorized work is not classified andhandled as "scheduled jobs," intelligent planning and effective control of the equipmentoperating force is made more difficult. Although most construction and weight handlingequipment is mobile or portable, its uncoordinated shifting from one job site to anotheron an unscheduled basis is costly and wasteful. The application of priorities toscheduled jobs is necessary. Often equipment supervisors prefer to arrange for theorder and the time in which jobs should be done to conform to the best interests of theirown organization and the environmental factors at the job site. Although this viewpointis understandable, it shall be tempered by the needs and related commitments andschedules of the requesting group. A complex system of priorities is discouraged.

b. Immediate Unscheduled Jobs. Management must expect the occurrenceof unforeseen situations, including some of an emergency nature. These situationsmay require immediate and perhaps around-the-clock use of one or several units of theequipment fleet for a short period of time. The classification of "immediateunscheduled jobs" shall apply only to unforeseen and unscheduled jobs requiringimmediate performance and not likely to continue for a prolonged period. If suchcontinuance is indicated the jobs can be included with the "scheduled jobs" anddesignated as such. Management must be experienced with the role of constructionand weight handling equipment and operators in emergency and contingency plansand be prepared to commit them on an "immediate unscheduled" basis.

c. Deferrable Unscheduled Work. Special circ*mstances may temporarilydefer essential work. Temporary lack of funds, unavailability of equipment or operators,and unfavorable environmental conditions are typical causes of deferment. Essentialwork shall not be deferred indefinitely. The circ*mstances dictating deferment shall bereviewed periodically to determine whether they are still valid. Deferrable unscheduled

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work shall not be confused or identified with the normal backlog of scheduled jobs notstarted, or with scheduled jobs where progress has been stopped temporarily.

3.25.7 Job Authorization. The concept of action through the chain of commandapplies particularly to job authorization. Written delegation of authority (wherebysupervisory personnel are authorized to approve jobs involving construction and weighthandling equipment and operators) shall be a matter of record. The authorizingsignature on a job order or movement order means the signer is authorized to committhose resources, is fully informed on all aspects of the job, and has approved theactions ordered. No job shall be performed without proper job authorization. Whencirc*mstances require verbal authorization, this shall be followed immediately with awritten confirmation.

3.25.8 Job Planning. The job plan is the framework for placement, operation, flow,support, and interaction of the equipment. A job plan must be well thought out to avoidconfusion and delay and shall be structured to conserve material, time, and money.Some of the elements of a job plan are as follows:

a. Exact specifications of the work to be done. A job order attached to thejob plan will suffice if the job order is sufficiently detailed and complete.

b. Sequence of all job phases.

c. Scheduled completion time for each phase and the overall job.

d. Equipment requirements for each phase. These requirements can bebest obtained through consultation with the transportation supervisor or his/herdesignated representative.

e. Personnel requirements and estimated man-hours for each phase.

f. Material requirements and estimated cost for each phase.

g. Clearance permits, special licenses, and similar items pertinent to the job.

h. Environmental conditions such as climate, wind, terrain, drainage, soilmechanics, visibility, access roads, unusual hazards, and similar items.

i. A record of progress when units of equipment operate individually toperform routine or repetitive tasks can render a job plan unnecessary. In such cases,the job order authorizing and defining the work can be considered the job plan for thatoperation.

3.25.9 Job Supervision. There is no substitute for competent supervision. This isespecially true when field supervisors know the job plan and are technically competentto direct its accomplishment as smoothly and safely as the resources under their control

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permit. This on-the-scene level of management control does not relieve the operatorsand operating crews of their specific responsibilities. It does provide a more assuredworking climate and an accepted point of referral for needed decisions beyond thoserequired by operators and work crews. The supervisor in the field may be consideredthe focus around which otherwise independent equipment units and operators unite toform an operating team. As an aid to job supervision and management control, eachactivity is required to keep a record of starting and stopping time for each job; includingtravel time, idle time, downtime, and fuel consumption for each unit of equipment.

3.25.10 Equipment Selection and Application

a. Importance of Proper Equipment Selection. The ideal basis for equipmentselection and application is to acquire the most suitable equipment to accomplish eachjob undertaken. Economic restrictions on this ideal line of action, however, must berecognized. The high acquisition cost of construction and weight handling equipment,and the different types and conditions of work to be accomplished, inhibit the use of themost suitable equipment for every job. Nevertheless, it is not economically sound toundertake jobs without reasonably suitable equipment. Commercial contracting firms,for example, seek jobs that can be handled effectively with their on-hand equipmentinventory. Such an option is not open to naval activities which must perform their taskswithout the privilege of accepting or rejecting the assignments. As a result, selection ofthe basic equipment fleet for naval activities must be made on a sound basis withregard for overall utility, flexibility, and cost. Another option available is short termrental or leasing of equipment for specific work and time frames.

b. Criteria for Equipment Selection. The essential considerations forjustifying the acquisition of construction and weight handling equipment on a regularlyassigned basis are as follows:

(1) Predictable continuing requirements must exist over a considerableperiod of time for stated quantities of specific types and capacities of the equipment.

(2) The continuing requirements cannot be satisfactorily andeconomically supplied by suitable loaned, rented, or leased items.

(3) The equipment acquired will efficiently perform various recurringjobs of primary importance to the activity, through the quantity, types, capacities, andattachments of the acquired units. It is of secondary importance that this equipmenthave the flexibility to satisfactorily perform other jobs of a nonrecurring nature.

c. Application Criteria for Specific Jobs. The process of selection requires aknowledge of the characteristic advantages and disadvantages of equipment units andattachments, the nature of the jobs they were designed to perform, and the proper sizeand capacity of the equipment. Compromises can be expected because of the severalfactors involved. The overall utility and flexibility of construction and weight handlingequipment, however, can be increased by the inclusion of proper attachments and

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effective work procedures. Consideration shall be given to the use of general purposeequipment of the most versatile, multi-use type available. As an example, a tractor withfront-end loader, back-hoe, auger, and trencher attachments offers maximum use of thepower unit which is the primary cost factor in the procurement. Generally, the followingapply to application criteria:

(1) Functional characteristics of equipment and attachments.

(2) Applicability to workload.

(3) Size and capacity of equipment for job performance.

(4) Cost.

(5) Standardization.

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This section pertains to shore activities’ CESE maintenance management. Unitsassigned to the Naval Construction Force (NCF) or designated as Special OperatingUnits (SOU) should refer to Section 2 for guidance on maintenance management.

4-1.1 Basic Maintenance Objectives. The basic objectives of the TransportationMaintenance Management Program are to provide at the lowest possible cost:

a. Maximum availability of safe and reliable equipment, thus reducing thecapital investment needed for providing effective and efficient transportation service.

b. Ensure the maximum economic service life of the equipment, thus reducingthe capital replacement cost.

4-1.2 Program Elements. To accomplish the basic maintenance objectivesefficiently and effectively, the application of management principles, procedures, andtechniques for maintenance planning, organization, direction, coordination, control, andevaluation have been incorporated into the Transportation Maintenance ManagementProgram. These have been included in the following basic program elements which areprovided in this section.

a. Planning and Scheduling. Provides for the establishment of a completeand accurate inventory of the equipment to be maintained; an inspection andpreventive maintenance schedule that will ensure safe, serviceable equipment, and auniform shop workload.

b. Organization and Facilities. Establishes the necessary organizationalstructure to ensure efficient accomplishment of the maintenance workload throughproper direction, supervision, environment, and control of the work force.

c. Coordination. Provides for the necessary coordination with the supply andfiscal organizations for material support and accounting service, and with otherorganizations for coordination support.

d. Control. Provides procedures and standards for the control of work input,direct labor productivity, overhead, material, downtime, and overall maintenance cost.

e. Reports and Performance Evaluation. Provides a uniform system of costand statistical accounting, together with management indices to evaluate all phases ofthe program in sufficient detail to determine those elements needing corrective action,and provides a data base for transportation maintenance budget projections.

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4-1.3 Levels of Maintenance

It is the policy of the Navy to require efficient and uniform maintenancemanagement policies, procedures, plans, and programs. COMNAVFACENGCOMadministers a Service Life Extension Program (SLEP) for various items of high costequipment. The purpose of this program is to perform a complete rebuild of selecteditems that will significantly extend the useful life of this equipment. Repairs at this levelare normally accomplished by contract or at designated facilities under the control ofthe TEMC. The levels of maintenance within DoD are:

a. Organizational Maintenance. That maintenance which is the responsibilityof and performed by using organizations on its assigned equipment. Phases normallyconsist of inspecting, servicing, lubricating, and the adjusting and replacing of parts,minor assemblies, and subassemblies.

b. Intermediate Maintenance. That maintenance which is the responsibility ofand performed by designated maintenance activities for direct support of usingorganizations. Phases normally consist of calibration, repair, or replacement ofdamaged or unserviceable parts, and providing technical assistance to usingorganizations. Intermediate maintenance is normally accomplished in fixed shops,tenders, shore-based repair facilities, or by mobile field teams. (For CESE this is thenormal maintenance provided by Public Works Departments or Public Works Centers.)

c. Depot Maintenance. That maintenance which is the responsibility of andperformed by designated maintenance activities to augment stocks of serviceablematerial and to support organizational maintenance and intermediate maintenanceactivities by the use of more extensive shop facilities, equipment, and personnel ofhigher technical skill than are available at the lower levels of maintenance. Phasesnormally consist of inspection, test, repair, modification, alteration, modernization,conversion, overhaul, reclamation or rebuild of parts, assemblies, subassemblies,components, and equipment end items. The manufacture of critical nonavailable partsand providing technical assistance to intermediate maintenance organizations and otheractivities also fall under this category. Depot maintenance is normally accomplished infixed shops, shipyards, and other shore-based facilities, or by depot field teams. (ForCESE, this level of maintenance is not performed unless specifically authorized by theappropriate TEMC.)

4-1.4 Commercial Contract Maintenance. It is the Navy's policy to performmaintenance in its own facilities or by commercial contract, whichever is the mosteconomical method consistent with the optimum availability of equipment. The use ofcommercial contracts shall be evaluated periodically using the commercial industrialevaluation procedures set forth in the Office of Management and Budget (OMB)Circular A-76 (see paragraph 2.17.1 herein). The use of commercial contracts shouldbe considered for the repair and rebuild of repairable components such as engines,transmissions, rear axles, electrical components, and cooling system components

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where specialized skills, tooling, and equipment are required, and the volumegenerated by the activity is not sufficient to support the specialized capability.

4-1.5 Maintenance at Small Activities. Small activities having vehicle andequipment inventories too small to economically justify the specialized skills, tools, andequipment to properly maintain the equipment should arrange to have the maintenanceperformed either by another Government activity or by commercial sources. The usingactivity is responsible for funding all maintenance. Where maintenance is of arecurring nature, interservice/intraservice support agreements should be establishedwith the performing Government activity. Where the activity cannot obtain maintenancefrom a Government activity, or service is not responsive, the procedure should be toprocure services from commercial sources.

4-1.6 Maintenance Organization and Staffing

a. Standard Organization. Effective maintenance at an activity requires anorganizational structure with duties, responsibilities, and authority clearly defined.Supervision can then effectively direct and control the accomplishment of work. Inaddition, the organization must be staffed and provided with facilities and resourcesrequired to perform in the most cost effective manner. The general organization andfunctions of the Transportation Division, including the Operations and EquipmentMaintenance Branches, are described in paragraphs 2.15 through 2.15.2. A detaileddescription of the Equipment Maintenance Branch follows.

b. Equipment Maintenance Branch. The Equipment Maintenance BranchHead reports to the Transportation Division Director. Briefly, the Branch Head'sresponsibility is to ensure all vehicles and equipment are maintained in a safe andreliable condition, and the time during which vehicles and equipment are out of service(downtime) is kept to a minimum. Further responsibility is to ensure maintenance isperformed in a cost effective manner, and the cost of such maintenance isaccomplished within the Transportation Division's budget plan. The MaintenanceBranch is organized into a work input and records section and one or more repairsections. Each section head reports to the Maintenance Branch Head. Functionalresponsibilities of these sections are:

(1) Work Input and Records Section

(a) Maintains the inventory, schedules maintenance, receives allequipment, makes basic repair descriptions on Shop Repair Orders (SROs) (NAVFACForm 11200/3A) and routes all maintenance work and SROs to the repair sectionsupervisor(s) for work accomplishment.

(b) Meets with the customer to identify complaints, performs simplesafety inspections, and describes in writing on the SRO the work to be accomplished.

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(c) Allocates on an SRO the job operation time standards (flat rate)to be used in measuring the repair section's productivity.

(d) Performs all shop accounting functions, including completion oflabor distribution cards' reconciliation with time cards.

(e) Maintains all equipment history record files.

(f) Provides the Equipment Maintenance Branch Head with statusreports such as downtime status, labor expended against standards, productivity of therepair section(s), and performance against maintenance input and overhead standards.

(g) Develops, revises, and adjusts all preventive maintenanceschedules, including items to be inspected, frequency, and necessary depth and detail.

(h) Expedites work through the shop(s), including parts for vehiclesout of service awaiting parts (OSP).

(i) Advises customers when work has been accomplished, andprovides necessary status information.

(2) Repair Section(s)

(a) Performs work described on SROs. Brings to the supervisor'sattention, for further work authorization, added deficiencies requiring correctiondisclosed during accomplishment of work.

(b) Accomplishes work on SROs within established job operationtime standards (flat rate).

(c) Keeps overhead and indirect time at a minimum, allocating suchtime within established standards.

(d) Restricts the use of repair parts to a level necessary to achieveeffective repairs, holding material costs within overall established budget standards.

(e) Performs final inspection and testing to ensure that the work hasbeen properly accomplished and that the equipment is safe and reliable.

c. Staffing. Staffing requirements can be determined from the maintenanceman-hour input standards set forth in Appendix G. These factors, applied to the milesor hours operated by the activity, can be used to develop the required staffing neededto maintain the vehicle and equipment in a safe and serviceable condition. Applyinglabor rates and material cost factors to these man-hours can develop fundingrequirements.

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4-1.7 Maintenance Coordination

a. Coordination Requirement. Management attention and action must beconstantly directed to the important function of coordination, both within theTransportation Division and Public Works Department and with other departmentswithin the activity. A failure of proper coordination can result in a serious breakdown inthe effectiveness of the maintenance program and result in excessive costs.

b. Supply and Comptroller Department Coordination. The Supply andComptroller Departments provide material support and cost accounting services to theTransportation Division. Paragraph 4-1.9.4 describes in detail the necessarycoordination in the area of repair parts support. NAVCOMPT Manual, Volume 3,Chapter 7, Transportation Equipment Cost Accounting, presents the responsibilities ofthe Supply and Comptroller Departments with respect to cost accounting and reportpreparation. The Transportation Division Director shall be completely familiar with theNAVCOMPT Manual, Volume 3, Chapter 7 and maintain necessary liaison with theSupply and Comptroller Departments to ensure accurate and timely data and reports.In addition, the Transportation Division Director shall review the operation of theservice stations if operated by the Supply Department to ensure that the servicestations are performing certain preventive maintenance functions correctly.

c. Operations Branch and Other Using Departments. Proper preventivemaintenance and efficient shop loading programs require maintenance schedules bemet. However, such schedules must be compatible with the equipment requirements ofthe Operations Branch and other using organizations. The Transportation DivisionDirector shall ensure the schedules are realistic and coordinate them through the usingorganizations. Schedules shall be flexible to the extent that operational requirementsare met.

4-1.8 Maintenance Planning

a. Requirement. Effective and economic preventive maintenance servicesrequire a systematic scheduling program that will make equipment available formechanical and safety inspections, lubrications, adjustments, and necessary repairs atpredetermined intervals. Thus, downtime is reduced as well as the resultant costlydisruptions of transportation operations work schedules because of equipment failures.In addition, effective planning and scheduling will ensure that the major portion of theshop workload will be uniform and balanced, reducing the required work force andincreasing the application of the work force to productive effort. It should berecognized that there is an economical point at which the random failure of equipmentcan be reduced by preventive maintenance.

b. Management Action. The Transportation Division Director shall reviewactual performance against planned schedules and take appropriate corrective actionin the following cases:

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(1) Where actual miles or hours between inspections indicate equipmentis being inspected or serviced too frequently or not frequently enough, resulting in overor under maintenance.

(2) Where analysis of unscheduled work indicates faulty inspection ordriver abuse.

(3) Where activities are not turning in vehicles for inspection and serviceon scheduled dates.

4-1.8.1 General Plan. The basic policies and procedures for the financial managementof the Navy are prescribed by the Comptroller of the Navy and set forth in NAVSOP-3006, Financial Management of Resources. This system is designed to provide thedepartment heads of activities and their subordinates with the basic informationnecessary to develop an operating plan (including a transportation plan) which willefficiently manage the O&M,N resources made available. Effective transportationmanagement depends on the development, approval, and execution of a realistic andcost effective budget plan. In order to execute such a plan, all levels of managementrequire timely and frequent feedback reports on the basic elements of transportationmaintenance and operations, such as:

a. IO to inventory balance;

b. Equipment downtime;

c. Equipment utilization;

d. Maintenance man-hour input;

e. Direct labor productivity;

f. Indirect labor (overhead);

g. Repair parts and material expenditures.

The foregoing elements must be monitored constantly to ensure that the budget plan isbeing followed and the mission of providing safe, reliable, and efficient transportationsupport services is being accomplished.

4-1.8.2 Budget Plan. Each transportation director shall be responsible for developingthe Transportation Division (or Department) portion of the activity budget. Appendix Gprovides guidance on a uniform system for the preparation of a transportationmaintenance direct and indirect labor and material budget. Figure G-1, Appendix G, is asample worksheet which should be used in preparation of the budget plan. Preparationof the operations portion of the plan should be based on historical data and projectedoperational requirements. The standards presented in Appendix G, Table G-1, provide

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the direct labor necessary to maintain units in a safe and reliable condition throughouttheir economic service life. These standards include the necessary labor hours tolubricate, service, clean, wash, install tires and batteries, remove, repair, and replacemajor/minor components, subassemblies, parts, and accessories, except thoseresulting from accidents. The standards do not cover extensive one-time major repairor overhaul of a complete unit of equipment.

4-1.8.3 Transportation Reports. The primary formal information systems available totransportation management are the NAVCOMPT Form 2168, OperatingBudget/Expense Report (Figure 4-1-1) and the NAVCOMPT Form 2169, PerformanceStatement (Figure 4-1-2). Details of these reports are provided in NAVSO P-3006.These or other similar reports should be provided monthly by the activitycomptroller/fiscal officer from the activity accounting system as required by NAVSOP-3006. The essential information provided by these reports and their recommendedfunctional use by the transportation managers are as follows.

4-1.8.4 Evaluation of Reports

a. Operating Budget/Expense Report, (NAVCOMPT Form 2168). TheNAVCOMPT Form 2168 provides management with details as to work units completed,man-hours, and accrued expenses, cumulative-to-date by cost account code. Usingthe monthly NAVCOMPT Form 2168 and records maintained by the activitytransportation organization, i.e., IO, inventory, work units, downtime, etc., an analysiscan be made to determine if the transportation organization is meeting the plan andwhat elements may be causing a deviation from the approved budget plan. Asuggested budget troubleshooting chart (Figure 4-1-3) is provided to aid thetransportation director in analyzing the budget performance.

b. Performance Statement, (NAVCOMPT Form 2169). The NAVCOMPTForm 2169 (Figure 4-1-2) is designed to provide management with the actual fiscalyear to date totals for accrued expenses and work units which are compared with theapproved annual operating budget for each cost account code. In theory, a uniformexpenditure rate is about 8.3 percent per month. While the actual expenditures forindividual cost accounts may vary from the uniform rate, the transportation directorshould analyze the significance of any variance from the uniform rate and takecorrective action when appropriate. Similarly, the report provides the number of workunits performed for each cost account code and the to-date percentage of the plannedwork units related to the budget. For example, in theory if 8.3 percent of funds formaintenance were expended in the first month, then in theory 8.3 percent of theplanned work units (miles/hours) should also have been accomplished, since this wasthe basis of the budget amount. Here again the transportation director must analyzethe variance and take necessary corrective action.

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Sample Quarterly Performance Statement

Figure 4-1-2


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4-1.8.5 Inventory Objective (IO) Control. Control of inventory to IO is necessary ifthe transportation director is to function within the operating plan and establishedstandards. Maintenance and operating costs for equipment in excess of the approvedIO places undue strain on the O&M,N budget. Since the approved equipment IO is thebasis for the transportation budget, every effort must be taken to remove equipmentfrom service within 15 days after replacement equipment is received. Retainingequipment in excess of IO also adversely affects COMNAVFACENGCOM's position injustifying the procurement of replacement equipment.

4-1.8.6 Equipment Downtime. Transportation equipment downtime is based on a24-hour day and a 365-day year. The maximum acceptable standard downtime isnormally 10 percent of the total hours, which equates to 10 percent of the fleet out ofservice (OS) for maintenance at any given time. The demand hours based on a24-hour day, 365-day year, is 8,760 hours per year. Within the 10 percent downtime,some 3 percent can be expected to be out of service awaiting maintenance (OSM),another 3 percent out of service being worked on (OSW), and some 4 percent out ofservice awaiting parts (OSP). The term "deadline" is often used when referring toequipment out of service awaiting parts (OSP). The terms "out of service" and"downtime" have identical meaning. For transportation cost reporting purposes, thetotal downtime will be shown. Downtime hours shall begin when the vehicle/equipmentis removed from service and end when the user is notified that the vehicle/equipment isready to return to service. An Out of Service Analysis form, such as that illustrated inAppendix H, Figure H-21, can be used by the maintenance manager on a daily basis tomonitor the status of equipment out of service. Corrective action should be taken whenthe analysis indicates planned out of service levels are exceeded.

4-1.8.7 Maintenance Man-Hour Input. Maintenance man-hour input standards listedin Appendix G are the basic elements used by management in determining O&M,Nfunding and staffing requirements for the maintenance of CESE. It is thereforeessential that the Transportation Division Director, through Maintenance Branch Headand inspectors, control the amount of maintenance man-hours authorized foraccomplishment of SROs. An analysis in the format suggested in Figure 4-1-4 can becompiled on a monthly basis (by data processing or manually) which will provide thebudgeted/standard maintenance man-hour versus actual expended man-hours to date.This simple analysis will alert management if the expenditure of maintenanceman-hours is not being controlled within the budget plan. Activities that prepare thetransportation budget in accordance with the guidelines contained in Appendix G willhave the total annual budgeted/standard maintenance man-hours projected for eachcost account already computed. Other activities should follow the guidelines containedin paragraph 2.c of Appendix G in computing the total annual standard maintenanceman-hours for each cost account. The Operating Budget/Expense Report,NAVCOMPT Form 2168, or similar tabulated report, will provide the actual direct laborman-hours expended for each cost account. The percentage of the budgeted orstandard maintenance man-hours direct labor should not exceed 8.3 percent permonth.

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Period 30 October 199_

Equip. Cost Annual Applied Actual Percentage of Percent of

Code Account Budgeted Standard Man-Hours Budgeted Hours Productivity

Number Man-Hours Man-Hours Expended (Col 5 : Col 3 x 100) (Col 4 : Col 5 x 100)

To Date

(1) (2) (3) (4) (5) (6) (7)

0102 62A2 576 43 56 9.7 85.7

0103 62A3 192 14 21 10.9 66.6

0104 62A4 480 32 46 9.5 69.5

0200 62E0 576 40 37 6.4 108.1

0202 62E0 288 24 20 6.9 120

Sub Total 62E0 864 64 57 6.5 112.2

0311 63H0 840 70 70 8.3 100

0313 62G0 672 56 52 7.7 107.6

0319 62G0 336 28 34 10.1 82.3

Sub Total 62G0 1.006 84 86 8.5 97.6

0441 62J0 1.152 80 90 7.8 88.8

0580 62M0 331 20 18 5.4 111

Total A-N 5.443 412 444 8.1 92.7

0325 6420 175 14 14 8.0 100

0880 64P0 8 6 1 12.5 60

0756 64Q0 46 4 6 13.0 66.6

0887 64Q0 4 0 0 0 0

0891 64Q0 14 2 3 21.4 66.6

Sub Total 64Q0 247 20.6 24 9.7 85.8

Figure 4-1-4

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4-1.8.8 Direct Labor Productivity. Direct labor hours expended for the month areshown on the NAVCOMPT Form 2168; however, there are no provisions for containingstandard (flat rate) hours. A work center productivity record showing standard flat ratehours should be maintained at the shop level. A Vehicle/Equipment Direct LaborProductivity and Downtime Record, prepared on a weekly basis, will provide theMaintenance Branch Head with timely, concise information for analyzing the overallperformance of each work center, highlighting areas requiring attention. The formshould include the following information: USN, SRO number, job order number, dateand time in and out, action date, start and stop time, SRO labor hours (standard andactual), and downtime hours (OSW, OSM, OSP, and total). The information for thereport should be compiled daily and the direct labor data can be taken from the laborrecord maintained on each SRO. This form, if used, should be originated inconjunction with and attached to the copy of the SRO maintained by the cost clerk forposting of actual hours expended on each job.

4-1.8.9 Indirect Labor (Overhead). Indirect maintenance labor (overhead) is reportedon NAVCOMPT Form 2168 under Cost Account Codes (CACs) 6910 and 6950, andsummarized under CAC 6900. CAC 6910 represents labor and material expensesincurred by personnel performing indirect duties or services relating to functions in thetransportation maintenance shop. CAC 6950 represents costs incurred for allowedtime, standby time, training, safety meetings, and tardiness. It is the responsibility ofthe Transportation Division Directors to ensure that the total overhead hours underCAC 6900 do not exceed 32 percent of the direct productive standard hours for theMaintenance Branch. The formula for computing maintenance overhead is provided inparagraph 2.f., of Appendix G.

4-1.8.10 Material Management. The Transportation Division Director, through theMaintenance Branch Head and section supervisors, must exercise control overexpenditures for parts and materials to ensure they do not exceed the planned budgetfigure. The budget for parts and materials is normally based on an average parts andmaterials cost per standard labor hour (Appendix G). Management should use themonthly NAVCOMPT 2168 to review parts and materials expenditures. As a customerof the Supply Department, transportation management should expect and receive acomplete, current, updated material status report reflecting the status of all outstandingrequisitions on active/open SROs. The Maintenance Branch Head shall establish asimple system for recording all outstanding requisitions and arrange with the SupplyDepartment an agreeable follow-up time frame. The system developed should bestructured to allow for comparison with reports provided by the Supply Department.

4-1.8.11 Maintenance Evaluation and Quality Control. The control of the quality ofmaintenance performed by the shop forces is exercised by the Maintenance BranchHead through section supervisors. The section supervisors are responsible forchecking the work of each mechanic through the various stages of repair and atcompletion. Work completed to the supervisor's satisfaction will be attested to by hissignature on the SRO. The Transportation Division Director, accompanied by the

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Maintenance Branch Head, will make unannounced audits, at least quarterly, followingthe procedures set forth below:

a. Select SROs that have been estimated, but on which work has not beenstarted.

b. Inspect equipment.

c. Review findings immediately with the original inspector (over/undermaintenance) (clear descriptive entries on SRO).

d. Review standard time authorized by checking the flat rate manuals.

e. Take random sampling of SROs, check for repeat work.

f. Breakdown plus interim repair hours should be compared to scheduledpreventive maintenance repair hours. The ratio should not exceed 20 percent.

g. Take corrective action as appropriate.

Findings of the audit should be documented and retained for record purposes.Problem areas should be discussed with the appropriate levels of management toprovide corrective action.

4-1.8.12 Equipment History Record Requirements. The Transportation DivisionDirector is responsible to ensure that individual equipment history record files areestablished for each unit of CESE assigned to the activity. This record file shall bemaintained in complete and up-to-date status from the time the equipment is acquireduntil it is transferred for disposal or excess. History record files may be maintained inhard copy and/or computer media. History record files will accompany vehiclestransferred from one activity to another. As a minimum, the equipment history recordfiles shall contain the following:

a. Certificate of origin (or vehicle title/ownership certificate).

b. DoD Property Record Form DD 1342 or other computer generated form.

c. SROs covering all inspection, maintenance, and repair itemsaccomplished to date (government or contractor work).

d. Current annual safety inspection.

e. Accident reports.

f. Manufacturer recalls or notices.

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g. Copies of any applicable quality deficiency reports (QDRs).

h. Copies of any vehicle modification requests or work completed.

i. Other appropriate documentation considered necessary for furtherreference purposes, such as warranty work and unsatisfactory equipment reports.

4-1.8.13 Transportation Cost Report (TCR). The NAVCOMPT Manual, Volume 3,Chapter 7, provides the system of uniform cost accounting and external reporting. Thisrequirement is consistent with the Federal Property Management Regulationrequirement for transportation operation and maintenance (O&M) expenses andmanagement performance data in the Transportation Cost Report (TCR) (Figure 4-1-5)which is a byproduct of the NAVCOMPT Form 2168. All activities with an IO andinventory of 50 or more units of transportation equipment, excluding forces afloat,attachés, and missions, shall submit the TCR in sufficient time to be received at thecognizant TEMC by 6 November of each year with a copy to COMNAVFACENGCOM(Code 134). The TCR should be reviewed by the Transportation Director prior tosubmission to the cognizant TEMC to ensure accuracy/validity of data supplied by theTransportation Division/Department. A computer generated report containing all TCRinformation may be submitted to meet this requirement.

4-1.8.14 Transportation Equipment Management Evaluation Summary (TEMES).The TEMES will provide the Transportation Director and subordinates with timelyinformation on fleet operations and maintenance. By closely observing the change invalues in each category from the previous quarter(s) (or months), trends will beestablished from which corrective action shall be taken. The TEMES (Figure 4-1-6)should be completed each quarter, and preferably each month, by the TransportationDivision. The latest TEMES report shall be readily available for the TEMCrepresentatives to review during the regularly scheduled TMAV. An annual TEMESreport, NAVFAC Report Control Symbol 11200-16, shall be forwarded in sufficient timeto be received at the cognizant TEMC by 6 November of each year with a copy toCOMNAVFACENGCOM (Code 134). Activities are also requested to submit a 5-1/4"or 3-1/2" disk containing an IBM PC compatible text file (ASCII format) of their TEMESdata along with the hard copy. A computer generated report containing all TEMESinformation may be submitted to meet this requirement. The report does not currentlymeet submission requirements of the TCR report. From this evaluation sheet theTransportation Director and his/her subordinates will have at their disposal acomparison of:

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a. Average inventory levels;

b. Miles traveled for the period;

c. Percentage of utilization;

d. Fuel miles per gallon and cost per mile;

e. Actual maintenance man-hour input versus P-300 standard;

f. Downtime hours;

g. Lease/rental vehicle cost;

h. Indirect operations and maintenance costs;

i. Total actual maintenance cost;

j. Maintenance cost per mile;

k. Accidents and costs.

Listed data may be available at various detail levels and can assist in isolating areascausing any digression from the management plan and enable corrective action beforemajor financial problems develop.

4-1.8.15 TEMES Preparation. Procedures for preparing the TEMES for submissionare included in Figure 4-1-6. The following additional information applies:

a. Report Period. Enter the period of the report; month ending, quarterending, or fiscal year ending date.

b. Activity. Enter the name and UIC of the reporting activity.

c. Line Item Entries:

(1) Enter required data in the appropriate column for each Alpha/SortCode as shown in Figure 4-1-6.

(2) Do not total commercial and/or GSA leased vehicle data withNavy-owned (N) vehicle costs in the Alpha lines of data; show as three separate datalines.

(3) Total all leased and Navy-owned vehicle costs for the summary boxdata at the end of the report.

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(4) Cost Account Codes (CACs) not directly associated to a specificNavy-owned (CESE) item should be shown as a line entry, after the Alpha "O thru Z"subtotal lines of data (see Figure 4-1-6). These CACs include, but are not limited to,6460 (Reimbursable Maintenance), 6560 (Reimbursable Operations), 6650 (ServiceContracts), 6290 and 6490 (Accident costs), and 6870 (Gas Tax refund). Thesespecial CAC line entries plus Column 22 (SLEP) costs are shown to provide specificman-hour and cost data for budgeting and accounting purposes, but are not consideredpart of routine transportation maintenance and operations. CACs in the 6600 series(leased vehicles) are subtotaled at the CAC level for summary information at AlphaGroups "A-N" and "O-Z".

(5) Run totals of each column as shown.

Note: 6?Z0 and 6?Z1 accounts will be ignored since gross values (vice net values) arerequired.

4-1.9 Maintenance Scheduling

4-1.9.1 Scheduling and Shop Control. An effective and efficient maintenanceprogram requires the establishment and upkeep of a preventive maintenancescheduling system and a sound shop control procedure. Vehicles and equipment shallbe scheduled for inspection and servicing in accordance with the time, mileage, andoperating hours prescribed in paragraph 4-1.10.4. As a minimum, the schedule shallensure that each vehicle is inspected for safety in accordance with paragraph 4-1.10.4.a at least every 12 months or 12,000 miles, whichever occurs first. Theschedule can be formulated by determining each vehicle's estimated annual miles, thendivide by the manufacturer's recommended service interval. This will determine thenumber of service intervals per year for each vehicle. Dividing the number of workingdays per year (250) by the number of service intervals per year will develop the numberof working days between each inspection or the designated inspection group for eachvehicle. From this determination a schedule can be established providing a quota ofvehicles for inspection daily that will provide a balanced shop workload. AVehicle/Equipment Service Record form should be used to record service intervals andservice performed. This form should include: USN, EC, make, model, year, estimatedannual miles/hours; and columns for type of service, date, cumulative mileage or hours,miles or hours of operation, and miles or hours operated or a specified interval.

4-1.9.2 Shop Workload. Adequate control demands positive direction of shopworkloads. The best method for accomplishing positive direction of shop workload is toidentify and keep current the following information:

a. Available work force by work center;

b. Vehicles/equipment awaiting input by work center;

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Col 1. Alpha/Sort Code (source of registration/title). Enter each Alpha Code in alpha order, followed by: "A" for commercial leased/rentalvehicles, ”G” for GSA leased/rental vehicles, and "N" for Navy-owned vehicles/equipment. Alpha/Sort Code data shall be subtotaled at the"A thru N", "O thru Z", and "A thru Z" level. Data for Columns 3, 4, 6, 7, 16, and 18 should not be shown for subtotal lines of data wherethere is a mixture of meter types (miles, hours or units). CACs which are not related to any one Alpha Code, e. g., 6290, 6490, and 6600series shall be listed after the Alpha "O thru Z" subtotal lines of data. The Alpha "A thru Z" subtotal data and block summary data shallfollow the CAC lines of data.Col 2. Inventory. Enter the average inventory for the period of the report for each Alpha/Sort Code the activity had on board during anypart of the report period. The average is obtained by adding the beginning and ending inventories and dividing by two, with fractionalnumbers rounded to one decimal place.Col 3. Miles/Hours. Enter the miles to the nearest thousand, i.e., 120,500 is rounded to 121. Enter operating hours as whole numberswithout rounding. (Equipment in Alpha Codes P, T, V and Z will be blank).Col 4. Utilization. Enter the utilization percent calculated from the actual mileage accumulated for the Alpha/Sort Code when comparedto the activity approved/TEMC validated target; i.e., actual miles accumulated, divided by the mileage target for the period, multiplied by100 and rounded to one decimal place. Utilization for Alpha Codes F, O, P, Q, T, V, X and Z are excluded (para 3.6.5).Col 5. Fuel Gallons. Enter gallons of fuel used for the period.Col 6. Miles Per Gallon (MPG) Gallons Per Hour/Unit. Enter the calculated miles per gallon carried to one decimal place for the periodderived from the miles accumulated, divided by the gallons used. For Alpha/Sort Codes with hour meters, divide gallons used by hoursoperated. For all units that do not record miles or hours, divide the gallons used by the average inventory.Col 7. Operations Cost Per Mile/Hour/Unit. Enter the calculated cost per mile/hour. Use the fuel cost divided by the miles/hoursaccumulated. For vehicles that do not record miles/hours, divide the fuel cost by the average inventory and show the result carried to twodecimal places.Col 8. Man-hours - Standard. Enter the total standard man-hours per 1000 miles (man-hours per hour or man-hours per unit) for eachAlpha Sort Code, obtained by using the methods described in Appendix G.Col 9. Man-hours - Actual. Enter the actual productive maintenance man-hours expended.Col 10. Labor Cost. Enter the actual labor cost related to the man-hours expended, which is determined by multiplying the direct laborhours by the shop labor rate. Input from the Public Works Fiscal Office or the Comptroller will be used to establish the shop labor rateand should include acceleration for employee benefits.Col 11. Material Cost. Enter direct material cost.Col 12. Contract Costs. Enter the sum of direct maintenance costs to include labor and material costs associated with work performedby commercial contractors. Do not enter costs for accident repairs performed by contractors in this column, use Col 20.Col 13. Other Government Costs. Enter the sum of direct maintenance costs for work performed by other Government agencies/ shops.Do not enter costs for accident repairs performed by other Government agencies/shops in this column, use Col 20.Col 14. Downtime Percent. Enter the percentage obtained by dividing the downtime hours by (average inventory [ Column 2 ] x 8760hours), multiplying the result by 100, and then rounding the answer to one decimal place. NOTE: 8,760 hours represent the availablehours in a year, per unit.Col 15. Total Direct Maintenance. Enter the sum of Columns 10, 11, 12 and 13.Col 16. Maintenance Cost per Mile/Hour/Unit. Enter the calculated cost obtained by dividing the total maintenance direct cost (Column15), by the miles accumulated or hours operated (Column 3), carried to two decimal places. For the vehicles that do not recordmiles/hours, divide by the average inventory (Column 2).Col 17. Total Direct Cost. Enter the sum of the fuel cost, and direct maintenance costs.Col 18. Fuel and Maintenance Cost per Mile/Hour/Unit. Enter the calculated cost obtained by dividing the total direct cost (Column 17),by the miles accumulated or hours operated (Column 3), carried to three decimal places. For the vehicles that do not record miles/hours,divide by the average inventory (Column 2).Col 19. Accident - Number. Enter the number of accidents associated with the accident cost in Column 20. All accidents should bedocumented whether the repair is accomplished or not.Col 20. Accident - Cost. Enter the total cost associated with the number of accidents reported in Column 19. Vehicles damaged beyondeconomical repair (totaled) should have fair market value or the balance of depreciation applied to this column, i.e., a six-year lifeexpectancy vehicle which is totaled in its third year would have half the acquisition cost written off in this column.Col 21. Service Life Extension Program - Hours. Enter the hours associated with the one time repairs on vehicles/equipment. Thesehours are not included in Column 9.Col 22. Service Life Extension Program - Costs. Enter all costs associated with the one time repairs on vehicles/equipment. Thesecosts are not included in Column 15.Box 23. Operations - Direct Labor. Enter the hours and cost of direct labor for drivers, trainmen, and operators, CAC 6700 series.Box 24. Operations - Indirect Labor. Enter the hours and cost of indirect labor for CAC 6800 series.Box 25. Operations - Indirect Material. Enter the costs for indirect material for CAC 6800 series.Box 26. Total Fuel Cost. Enter the total fuel cost.Box 27. Total Operations Cost. Enter the total operating costs from Boxes 23, 24, 25 and 26.Box 28. Maintenance - Indirect Labor. Enter the hours and costs of indirect labor for CACs 6910 and 6950.Box 29. Maintenance - Indirect Material. Enter the cost of material for CAC 6900 series.Box 30. Total Maintenance Cost. Enter the total maintenance costs of Column 15, and Boxes 28 and 29.Box 31. Total Transportation Business. Total operations, maintenance and contract costs. Enter the total of Boxes 27 and 30

Figure 4-1-6 (cont’d)

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c. Vehicles/equipment in process by work center;

d. Vehicles/equipment deadlined for parts;

e. Vehicles/equipment awaiting outgoing inspection;

f. Vehicles/equipment awaiting customer pickup;

g. Work performed by outside contractor.

4-1.9.3 SRO Flow Procedures. Figure 4-1-7 illustrates recommended SRO flowprocedures. See paragraph 4-1.9.5 for details on preparing SRO.

4-1.9.4 Supply Support

a. Purpose. For a maintenance organization to perform effectively, it isessential that it receive responsive repair parts support. This support requires a highdegree of cooperation and communication between the management and staff of theshop and the shop store, and between the Public Works Officer and the Supply Officer.The responsibilities involved must be understood and fulfilled. COMNAVFACENGCOMand COMNAVSUPSYSCOM have recognized these understandings and promulgatedthem as policy outlined in the following paragraphs.

b. Public Works Responsibility to the Supply Department

(1) The Public Works Department shall ensure that all initial supportrepair parts received in Public Works are turned over to the Supply Department forinventory control and accountability. Initial support repair parts intended for activitystock shall not be retained in the Public Works Department spaces without the priorknowledge and consent of the Supply Officer. By mutual agreement between thePublic Works Officer and the Supply Officer, and when local conditions warrant,designated initial repair parts may be retained in the physical custody of the PublicWorks Officer, but shall remain on the records of the Supply Department until issued tothe end user for inventory control and accountability purposes.

(2) Provide information regarding repair parts requirements needed tosupport vehicles/equipment on hand or for any new vehicle/equipment received.(Requirements would normally be generated from actual operational experience orthrough normal routine inspection of equipment.)

(3) Furnish advance information regarding repair parts requirements forscheduled overhauls. (Requirements would be generated in the same manner outlinedin paragraph 4-1.9.4.b(2).)

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(4) Provide technical assistance to the transportation shop store inidentifying parts and insurance items, and in determining parts interchangeability.

(5) Advise the transportation shop store of equipment scheduled fordisposal or phaseout, and assist in identifying stocked items which should beeliminated from the shop store.

(6) In the absence of stock items, provide end use O&M,N funds topermit procurement and delivery of repair parts required for work in progress, or forsubsequent scheduled services and repair for which job orders have been issued.

(7) Conduct periodic follow-up of shop store parts orders (after requireddelivery date has passed) to ensure that appropriate action has been taken to reducefurther delay.

(8) Encourage active coordination/communications between PublicWorks and Supply Department personnel.

c. Supply Department Responsibility to Public Works (Transportation)

(1) Provide for the most timely method of repair parts support through theuse of available stock, system stocks, or purchase action using imprest fund or blanketpurchase authority and indefinite delivery parts contracts (IDTC) when practical.

(2) Perform technical research for parts identification and to determinepart numbers, interchangeability, and cross-referenced parts numbers.

(3) Collaborate with Public Works in establishing stock levels in supportof current and projected vehicle/equipment inventories.

(4) Record parts usage data for subsequent stock range and depthadjustments.

(5) Expedite local procurement action for immediate issue requirementswhen parts required are not readily available in the shop store or main supplydepartment (e.g., BPAs, COPARS, IDTC).

(6) Review outstanding requisitions regularly to ensure that statusreceived indicates satisfactory supply action is in progress. Follow-up as necessary toobtain delivery status.

(7) Advise Public Works personnel promptly indicating delivery date(s) ofrequested repair parts.

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(8) Assume responsibility for staging of material by segregating materialreceipts applicable to specific repair jobs and advising the shop maintenancesupervisor of material status.

(9) Encourage active coordination/communications between SupplyDepartment and Public Works personnel.

d. Technical Parts Ordering Data. Surveys conducted byCOMNAVFACENGCOM into the breakdown of repair parts support have revealed thatmuch delay and downtime is caused by the mechanic's failure to provide adequatetechnical data when requesting parts. It shall be standard practice in all maintenanceshops to provide shop stores with the following information for all but commonhardware and bulk material.

(l) Description of Major Unit. Describe the vehicle or equipment unit forwhich the part is applicable, such as Truck, l/2 ton, 4 x 2, 5,000#GVW.

(2) Manufacturer of Major Unit. Give the make.

(3) Model of Major Unit. Give manufacturer's model designation.

(4) Year of Manufacture or Model Year. Determine from nameplate.

(5) Vehicle Identification Number (VIN). Determine from nameplate.

(6) Description of Component. Describe major component for which thepart is required. For example: Engine V8 260 cubic inches; Transmission, Automatic,5 speed, Allison, Model AT-545. Component identification can be determined frommanufacturer's component line set lists provided with all new equipment.(Manufacturer's line set lists should be filed in the equipment history record jacket.)

(7) Manufacturer of Component. Give make of major component whenother than make of major unit.

(8) Serial Number of Component. Give serial number from componentnameplate where applicable.

(9) Description of Part. Give full description of part using standardnomenclature with noun name first followed by descriptive modifiers such as sprocket,camshaft; kit, carburetor. Provide the part name when available; however, the correctpart name is the responsibility of the parts person and should be verified. Partnumbers should be recorded on the SRO for future reference. This practice savesresearch time for the parts person.

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4-1.9.5 Preparation of Maintenance Forms

a. Operator's Inspection Guide and Trouble Report (NAVFAC 9-11240/13).The Operator's Inspection Guide and Trouble Report is used by operators of motorvehicles to indicate the items they are required to inspect before and after operation. Italso serves as a means of transmitting information regarding deficiencies detectedduring inspection or operation. The following procedures are prescribed for fieldapplication of this form. (See Appendix H, Figure H-22.)

(1) The operations dispatcher issues a form to the operator at the time ofvehicle assignment.

(2) The operator inspects each item listed on the form before, and afteroperation.

(3) The operator indicates by a check mark any item that does notfunction properly. The "Remarks" space may be used for items not listed, or foradditional information concerning deficiencies indicated by a check mark.

(4) The operator turns in the form to the operations dispatcher at the endof each day unless a deficiency is discovered that would require immediate attention bya mechanic.

(5) The operations dispatcher forwards the forms that indicatedeficiencies to the maintenance branch for appropriate action. Other forms may bedestroyed.

(6) The work input section refers the NAVFAC 9-11240/13 (OperatorsReport) to the service writer or maintenance supervisor who determines if thedeficiencies noted on the form require immediate attention, or if correction may besafely deferred until the next scheduled inspection. If the correction is deferred, theform is attached to the Service Record Card so that the deficiency may be described onthe SRO (NAVFAC 9-11200/3A) at the time the SRO is prepared for the next scheduledinspection.

b. Shop Repair Order (SRO). NAVFAC 11200/3A (Shop Repair Order) is athree-part set (see Appendix H, Figure H-23). Each SRO set consists of an originalwhite, green, and yellow copy. Activities utilizing computer generated SROs (i.e.,PCTransport, NFTS, etc.) shall develop local procedures for SRO copy distribution.Space is provided for indicating description and identification of equipment, statisticaland cost coding, standard and actual hours, and scheduling and dispatchinginformation. The SRO is used to:

(1) Specifically authorize and control repair work on all types of CESE,including authorization to requisition necessary repair parts from shop stores;

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(2) Furnish basic information for management analysis;

(3) Authorize work on equipment when work is performed in a shop otherthan the activity transportation shop;

(4) Authorize a specific job under a Work Request (NAVCOMPTForm 140) issued by the ordering activity;

(5) Support the Order for Supplies or Services (DD Form 1155) assource material for the preparation of reports at small activities wholly serviced by acommercial facility.

c. SRO Preparation. An SRO will be prepared each time labor or materialsare expended for the maintenance, repair, modernization, alteration, or improvement ofan item of equipment except for minor work that does not exceed 18 minutes (0.3hours). The SRO shall clearly and specifically describe the work to be performed interminology generally used in commercial flat rate manuals. Maintenance personnelare not authorized to perform work not specified on the SRO. The SRO will beconsidered complete at the time the control section releases the equipment to the usingorganization's representative. In cases where items on the SRO must be deferredbecause of a lack of parts, and it is determined that the equipment can be safelyreturned to service, the remaining repair operations shall be entered on a new SROand accomplished as scheduled work at a later date. Under no circ*mstances shall theoriginal SRO be held open pending completion of repairs once the vehicle is releasedfor use. The white copy of the SRO shall be completed showing all labor and materialexpended and totaled in the lower right hand block.

d. Preliminary Entries. A designated person in the work input and recordssection shall complete the heading entries, Blocks (1) through (14) of the SRO for eachpiece of equipment prior to the inspection due date shown on the preventivemaintenance schedule.

e. Work Input and Records Section. Upon receipt of the SRO and relatedequipment, the service writer shall enter mileage or hours of operation, inspect theequipment, and make minor adjustments. As repair requirements are identified, eachrepair operation shall be entered on the SRO and standard job operation time (flat ratehours) applied to each separate repair operation to be accomplished. The SRO is thenpassed to the records section which issues the white copy to the appropriate repairsection supervisor for work accomplishment. The green copy is routed to the costclerk. The record section retains the yellow copy for tracking control and expeditinguntil work is completed. The repair section supervisor assigns work to a mechanic,reviews and approves parts/material requirements, checks work in progress, checkswork upon completion and signs Block 37 on the SRO indicating the work has beensatisfactorily completed, and returns SRO to the work input and records section.

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f. Work Accomplishment. The mechanic, upon receipt of the assigned SROfrom his supervisor, checks in with the cost clerk, proceeds with the work, initials thecompleted repair operations specified on the SRO, and returns the SRO to his repairbranch supervisor, and checks out with the cost clerk when work is completed or workis delayed for any reason. The cost clerk records the mechanic's start time on the laborjob card, clips the card to the green copy of the SRO, and files it with the active repairwork file. When the work is stopped for any reason, the cost clerk pulls the green copyof the SRO and the labor job card and records the stop time. Delayed SROs shall beheld in the cost clerk's pending file until again activated. When work is completed, thecost clerk shall compare the white original and the green copy of the SRO, recordactual time, compute downtime, and advise the Operations Branch or customer that thevehicle is ready for pick up. The date, miles/hours, and type of service is then postedon the service record. The original copy of the SRO is filed in the vehicle history jacketfor the life of the vehicle; a copy shall be forwarded to the Public Works AdministrativeSection if the work is for a customer, and a copy is to be forwarded to the station safetyoffice if the work is the result of accident damage.

g. Work on Equipment Owned by Other Activities. Upon completion of shopwork on equipment owned by another activity, disposition of the SRO shall be asfollows:

(1) The original shall be priced and forwarded to the ComptrollerDepartment or Fiscal Office of the performing activity for attachment to a bill or reportand subsequent transmission to the ordering activity.

(2) A copy shall be forwarded with the vehicle for filing in the equipmenthistory jacket.

(3) A copy shall be retained for the performing shop's records, ordestroyed, as desired.

h. Work Performed by Other Shops Within the Activity. When work onequipment is to be performed by another shop within the activity, an SRO identifyingthe equipment and work to be performed, together with the appropriate transportationjob order number, shall be prepared and distributed as follows:

(1) The original to the other shop for work listed on the SRO to beperformed by that shop; the other shop shall perform designated repair operations,record elapsed time, price labor and material issues, and return the original with theequipment.

(2) A copy shall be retained by the records section when all work isperformed by the other shop, or forwarded to the cost clerk when work will beperformed by both the transportation shop and other shop(s).

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(3) A copy shall be retained by the records section until the original isreturned.

i. Work Performed by Commercial Contractors. An order for supplies orservices (DD Form 1155, supported by an SRO) is used when equipment maintenancework or service is performed by a contractor, or when occasional work is ordered from acommercial facility. The Work Input and Records Section shall ensure the SROcovering equipment scheduled for contract work is properly documented with thenecessary preliminary data and turned over to the Repair Section Supervisor. Thesupervisor shall list on the SRO the necessary repair operations and applymanufacturer's flat rate standards for each operation listed; then return the SRO to therecords section for entry of final data. The SRO will indicate the contract labor rate andamount, contract number, order number, and necessary accounting data. The SROshall then be forwarded to the Contracting Officer who will prepare an original and sixcopies of the DD Form 1155; one copy shall be forwarded to the Comptroller or FiscalOfficer, where the estimated amount shall be entered on allotment records as anobligation. The original and four copies, together with both copies of the SRO, shall bereturned to the shop dispatcher for delivery with the equipment to the contractor. Theperson delivering the equipment to the contractor shall obtain a custody receipt andreturn it to the records section. Upon completion of repairs, the contractor shall returnthe equipment with the original and one copy of the SRO, four copies of the DD Form1155, and the original plus three copies of the contractor's bill. Upon completion of theinspection and approval of the work performed by the contractor, the repair sectionsupervisor shall certify the bill for payment. The original of the SRO, three copies ofthe DD Form 1155, and three copies of the contractor's bill shall then be forwarded tothe appropriate office for final processing and payment. One copy of the SRO, onecopy of the DD Form 1155, and one copy of the contractor's bill shall be filed in thevehicle history jacket for the life of the vehicle.

j. Work Performed by Other Government Agencies. Procedures for theperformance of work or services by other Government departments or agencies,military or nonmilitary, are basically the same as for work performed by a commercialcontractor. An appropriate order for work or services (Project Order, NAVCOMPT Form2053 for other military departments; Order for Supplies or Services, DD Form 1155, orNAVCOMPT Form 2053 for nonmilitary departments) is prepared from data cited on theSRO supporting the order. Procedures for preparing the necessary documents arecontained in the NAVCOMPT Manual, Volume 3, Chapter 5. After completion of thework or services, the other Government department shall indicate the actual hoursworked and the actual material cost on the SRO. The original and a copy of the SROshall be returned to the requesting activity with a Voucher for Transfer BetweenAppropriations and/or Funds, Standard Form 1080. After inspection, approval, andcertification of the work, the original of the SRO and attached documents shall beforwarded to the Comptroller or Fiscal Officer for payment. A copy of the SRO shall befiled in the vehicle history jacket for the life of the vehicle.

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4-1.9.6 Maintenance Inspection/Service Record. The MaintenanceInspection/Service Record, NAVFAC 11200/46 (Appendix H, Figure H-24), is anadhesive-type sticker which is placed on the windshield, dash, or other conspicuoussection of the equipment after each scheduled PM service. The purpose of the form isto remind the operator of the date the equipment is scheduled for the next PM service.It also provides information on the dates of the last oil and filter change and lubrication.

4-1.9.7 Operator's Daily PM Report (Construction and Allied Equipment). TheOperator's Daily PM Report, Construction and Allied Equipment, NAVFAC 11260/4(Appendix H, Figure H-25), is used by operators of construction and allied equipment(except weight handling equipment) as a guide when performing daily PM services, andwhen reporting equipment deficiencies, hours operated, and fuel issued. (SeeNAVFAC P-307, for Operator's Daily Check List of weight handling equipment.) Thefollowing procedures are prescribed for field application of NAVFAC 11260/4:

a. The operations dispatcher issues a form to the operator when theequipment is assigned.

b. The equipment operator performs pre-service maintenance checks andindicates findings on the form.

c. The equipment operator records malfunctions of other items requiringattention as observed during the working day.

d. The equipment operator records the number of gallons of fuel issued to theequipment while in his custody and enters hours operated at the end of the day. Hourreadings shall be taken from the equipment hour meter. Actual operating hours shallbe estimated for those units not equipped with hour meters.

e. At the close of business each day, the form is turned in to the operationsdispatcher, who reviews the form to ensure that the entries are valid and to take note ofany deficiencies reported. The form is then forwarded to the maintenance dispatcherfor further processing.

4-1.10 Preventive Maintenance Procedures for Automotive Vehicles

4-1.10.1 Purpose of Preventive Maintenance. An important element of theTransportation Maintenance Management Program is the periodic performance ofscheduled preventive maintenance (PM) inspections, lubrication services, andadjustments. The purpose of PM is to keep equipment in a safe and reliable condition,with maximum equipment availability and minimum cost of maintenance and capitalequipment.

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Sample Vehicle SafetyInspection Sticker


Figure 4-I-8

4-l -32

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4-1.10.2 Operator Preventive Maintenance. Operators are the first line of defenseagainst equipment wear, failure, and damage. Equipment must be inspected by theoperator on a daily basis before, during, and after operation so defects or malfunctionscan be detected before they result in serious damage, failure, or accident. Defectsdetected during these inspections, or during operation of the equipment, shall be notedon the Operator's Inspection Guide and Trouble Report, NAVFAC 9-11240/13, andreported as soon as operation has ceased. The operator must stop operationimmediately when a deficiency develops that renders the equipment unsafe, or coulddamage the equipment.

4-1.10.3 Service Station Servicing. The following services shall be performed by theoperator, service station attendant, or maintenance personnel during each refueling:

a. Check the oil level in crankcase and fluid levels in transmission and powersteering pump;

b. Check the tires for proper inflation and condition;

c. Check the electrolyte level in battery (maintenance-free batteries shouldbe a visual check; DO NOT REMOVE TOP);

d. Check the coolant level and antifreeze.

NOTE: When the preceding functions are performed by other than the operator, it isstill the operator's responsibility to supervise the performance, ensure that the requiredservices have been accomplished, and determine that the equipment appears to be insafe operating condition. If the vehicle is not displaying a currently valid inspectionsticker (Figure 4-1-8), it must not be operated unless approved by the OperationsSupervisor.

4-1.10.4 Scheduled Preventive Maintenance for Automotive Vehicles. Automotivevehicles shall be inspected periodically by qualified automotive inspection personnelfor safety and reliability as follows:

a. Safety Inspection. Each motor vehicle shall be inspected for safety atintervals not to exceed 12 months or 12,000 miles, whichever occurs first. To avoidunnecessary downtime, the safety inspection shall be performed at the time of thescheduled reliability inspection in accordance with the manufacturer'srecommendations. The safety inspection shall include all the items set forth inparagraph Any deficiencies detected shall be corrected before returning thevehicle to an operational status. For commercial motor vehicles, documentation of anannual safety inspection shall be in compliance with 49CFR396.17. Thisdocumentation may be in the form of a report or a sticker or decal (e.g., NAVFAC11200/46, Appendix H, Figure H-24) that contains the following:

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(1) Date of inspection(2) Name and address of maintenance facility holding report(3) Vehicle I.D.(4) Certification of successful inspection

b. Reliability Inspection. In addition to the safety inspection prescribed,vehicles shall be inspected and serviced in accordance with the manufacturer'sprescribed services and service intervals, such as miles or time as set forth in themanufacturer's shop manual and lubrication chart furnished with the vehicle. Correctiveadjustments and repair actions taken as the result of serviceability inspections shallgenerally be limited to only those items prescribed by the manufacturer and only to theextent necessary to restore the vehicle to a degree of serviceability consistent withachieving the highest degree of cost effectiveness. Repairs shall be authorized by theinspector only after a thorough diagnosis and detection of malfunction, wear, ordeterioration has been determined. When repairs are to be accomplished bycommercial contract, only the contracting officer has the authority to authorize work,and the request must be in writing unless deemed an emergency or specified within themaintenance contract. Where the manufacturer specifies optional adjustments, suchas "engine tune-up," such adjustments shall be made. Adverse local conditions mayrequire more frequent routine maintenance inspections of a preventive nature to reduceroad failure service calls. In such cases, the requirement shall be determined bymanagement and the action shall be a policy matter directed by management in writing.

c. Development of Specifications for Scheduled Inspections and Services.Each activity shall develop an inspection specification and schedule in accordance withmanufacturers’ specifications. The inspection, lubrication, and adjustment functionsand frequencies shall be determined from those recommended in the manufacturer'smaintenance manual provided with the vehicle. A separate specification and scheduleshall be developed for each make and model where different. These specifications andschedules shall be developed under the direction of the Transportation Director andshall be approved in writing.

d. Unscheduled Maintenance Service. Unscheduled maintenance service isthe correction of deficiencies reported by the vehicle operator that occur betweenscheduled safety or other inspections and services as prescribed by the manufacturer.Unscheduled maintenance services will generally be limited to the correction of onlythose specific items reported as being deficient by the operator and confirmed byqualified inspection personnel. Other unreported deficiencies observed by theinspector at the time of an unscheduled service that affect safety, or could causedamage to the equipment, shall be corrected prior to releasing the vehicle for service.

e. Air Conditioner Maintenance Operations. Chlorofluorocarbons (CFCs) havebeen identified as ozone depleting substances. Automotive vehicle air conditioners havebeen identified as a controllable source of CFC-12 (Freon R-12) atmospheric emissions.Per OPNAVINST 5090.2, emissions of ozone depleting substances are prohibited.

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(1) All air conditioning servicing shall include the requirement torecycle/reclaim CFC-12.

(2) All service contract bidders shall have equipment certified torecycle/reclaim CFC-12.

(3) Only equipment certified by Underwriters Laboratory Inc. (U.L. 1963)shall be used by certified technicians to recover, recycle, or reclaim CFC-12.

f. Retrofit of Ozone-Depleting Substances (ODS). Class I ozone-depletingsubstances (ODS), including CFC-12 used in most air conditioning systems of vehiclesmanufactured before model year 1994, were phased out of production in December1995. To ensure Navy vehicle fleet managers are making appropriate plans to supportexisting vehicle fleets, the following policy applies to all Navy vehicle inventoryholders:

(1) Vehicle retrofits will not be performed on functioning MVAC systems.

(2) Should major repair of an air conditioning system be required prior tothe end of the useful life of the vehicle, retrofit should be considered as an option andthe retrofit should be the most economical system available.

(3) Retrofits will be in accordance with OPNAVINST 5090.1B, Chapter 6.

(4) Use only products recommended by original equipmentmanufacturers (OEMs), and products which are EPA Significant New AlternativesProgram (SNAP) approved.

4-1.10.5 Automotive Vehicle Safety Inspection Checklist. The following inspectionshall be performed every 12 months or 12,000 miles, whichever occurs first, orsimultaneously with the manufacturer's recommended service interval and services.

a. Brakes

(1) Test to determine if brakes are functioning properly.

(2) Check brake pedal free travel as required.

(3) Remove a front wheel (alternate sides each safety inspection);inspect brake drum or rotor for wear or cracking; inspect linings or pads for excessivewear; check wheel cylinders for leaks and evidence of deterioration. (Remove oppositerear wheel and repeat the process.)

(4) Check fluid level and all hydraulic brake lines for leaks.

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(5) On air brake systems, inspect air brake accessories and all air linesand air tanks for leaks and deterioration; check air brake instruments, control airvalves, trailer hose, and glad hands.

b. Lights

(1) Check all lights, signals, and reflectors.(2) Check condition of trailer jumper cable.(3) Check headlights for proper alignment.

c. Instruments, Controls, and Warning Devices. Check instruments, gages,mirrors, switches, controls, and warning devices for proper functioning and damage.

d. Exhaust System. Check muffler, exhaust and tailpipes, and allconnections for leaks.

e. Steering System. Check steering devices and linkage for wear anddamage.

f. Seat Belts. Check all safety belts for wear and proper mounting.

g. Fifth Wheel and Trailer. Check trailer kingpin for wear and damage.Check tow bars, tongue sockets, and safety chains.

h. Tires. Check all tires for damage or excessive wear. Remove and replacetires on front wheels of buses, trucks, or truck tractors when the tires in use have lessthan 4/32-inch of tread at any point on a major tread groove. Tires shall be replacedwhen any tread groove pattern measures less than 2/32-inch.

i. Windshield Wipers, Glass, and Defrosters. Check wipers, glass, anddefrosters for proper operation, wear, damage, and deterioration.

j. Other Items. Check all other components required by the states in whichthe vehicle is operated.

k. Exhaust Emission. Check exhaust emission for compliance with localrestrictions.

l. Exhaust Emission Controls Tampering Check. Check for the presence of,or damage to, the catalytic converter, fuel filler inlet restraint, exhaust gas recirculationvalve, air pump, air pump drive belt, and other pollution control devices which arereadily visible. Check also for plugged or disconnected vacuum lines.

4-1.10.6 Maintenance of Vehicle in a Fuel Efficient Condition. To achieve maximumfuel economy, the vehicle engine must efficiently convert the fuel into horse-power.This power, in turn, must be efficiently transmitted through the drive train to the wheels.

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Finally, the vehicle must roll freely on the road. The following maintenance actionsmust be taken to ensure the total vehicle is maintained to achieve the top fuel efficiencyfor which it was designed.

a. Emission Inspection and Maintenance

(1) Under the Clean Air Act, as amended, the DoD is required to complywith state and local programs to improve air quality. All DoD components shall conformwith the state and local standards to monitor and analyze emissions from commercialvehicles and shall utilize state and local guidelines in conducting such analysis.

(2) Section 203 of the Clean Air Act also prohibits DoD personnel orcontractors from removing or rendering inoperative any emission control device orelement of design on automotive vehicles operated within the United States. The civilpenalty for violation of this provision is $2,500 per vehicle. Violations of the unleadedfuels regulations can result in penalties of up to $10,000 per violation. Whenperforming corrective adjustments and repair actions or tune-ups, engine settings shallnot be accomplished outside of the manufacturer's recommended specifications, norshall pollution control related equipment, such as the catalytic converter, exhaust gasrecirculation valve, or heated air intake system, be removed or rendered inoperative.

b. Engine. Tune the engine as required by the manufacturer's recommendedspecifications using modern diagnostic and test equipment. Especially check to ensurethat the following systems and components are functioning correctly.

(1) Ignition timing(2) Emission control system(3) Automatic choke is fully released when engine is warm(4) Exhaust system is unrestricted(5) Air cleaner is unrestricted(6) Thermostat is closing/opening at specified coolant temperatures

c. Power Train Chassis, Wheels/Tires. Abnormal power train and chassisfriction and other rolling resistance requires excessive fuel consumption which can beeliminated or reduced by the following actions:

(1) Adjust service and parking brakes to ensure there is no drag;(2) Adjust wheel bearings to proper torque rating;(3) Check wheel alignment to ensure proper camber, castor, and toe-in;(4) Inspect springs and hangers to ensure vehicle is tracking correctly;(5) Inspect motor and transmission mounts and drive shaft to ensure

drive train is not distorted;(6) Lubricate chassis at frequencies recommended by manufacturer;(7) Maintain tire manufacturer’s rated air pressure. This will reduce

rolling resistance and prolong tire life. Under-inflated tires are also a safety hazard.

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4-1.10.7 Tire Maintenance. Tire and tube maintenance procedures outlined inRubber Manufacturers Association (RMA) publications for passenger, truck and bus,off-highway, industrial, special purpose, and farm tires shall be used in maintainingNavy vehicle and equipment tires. Tires shall be inspected and removed from servicein accordance with the safety standards prescribed in RMA publications. Thesepublications are available from the Rubber Manufacturers Association Inc., 1400 KStreet NW., Washington, DC 20005.

a. Retread Tires. Retreaded tires shall be used as replacement tires inaccordance with the EPA Guideline for the Federal Procurement of Retreaded Tiresand must be listed on the current issue of GSA's Qualified Products Lists (QPL);QPL-22-T-381, QPL-22-T-410, QPL-22-T-1083, QPL-22-T-1619, for the particular tiretype. Worn tires that have been inspected and the casings found to be structurallysound shall be retreaded for further use in accordance with the procedures establishedbelow. Retreaded tires shall not be used on the front wheels of Buses, Ambulances, orAircraft Rescue Fire Fighting (ARFF) Vehicles. Re-grooving on tires is prohibited.

b. Tire Retreading Program. The use of retread tires can produce substantialreduction in operating expenses of vehicles and equipment. Retreading services are availablein most areas under the prevailing GSA Federal Supply Schedule (FSG-26). In areas whereGSA schedules are not available for retreading services, it is recommended that a contract beawarded for such service under competitive bidding procedures. Retreading is a labor-intensiveworkmanship-oriented process and must be monitored closely and frequently. The followingprocedures shall be followed in assuring quality retreads.

(1) Specification of Work. Tire retreading, repair, and material shall be inaccordance with Federal Specification ZZ-T-441H (6-13-89) entitled "Tire Pneumatic:Retreaded and Repaired." Contractors shall furnish documentation showing their facilityis certified under GSA's Quality Assurance Facility Inspection Program (QAFIP). TheQAFIP certification shall be displayed in the contractor's business office and inspectedby the activity's representative to insure the certification is updated as required.

(2) Scope of Work. As in any retreading system, a retread is only asgood as its basic casing. Therefore, careful selection and stringent inspectionprocedures must be followed. Inspection of the casings before and after retreading isof prime importance for good quality control. Quality assurance shall be in accordancewith applicable paragraphs of Sections 3 and 4 of specification ZZ-T-441H, with thefollowing additional requirements:

(a) Before Retreading. Select premium tires for retreading that havebeen well maintained during operation and have been pulled for retreading when treaddepth is not less that 4/32 of an inch deep on front-mounted tires and not less than 2/32of an inch on all other tires. Casings, as furnished to the contractor, shall be identifiedas Navy-owned and shall be further inspected by the contractor in accordance withparagraph 3.3 of ZZ-T-441H before acceptance for retreading.

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(b) During and After Retreading. As set forth in paragraph 4.1 ofZZ-T-441H, the Government reserves the right to perform any of the inspections asprovided in the specification for compliance with prescribed contract requirements. Arepresentative of the user activity should establish the inspection procedure with theContracting Officer in order that quality checks of the contractor’s plant can bearranged. A visit to the retreading plant to observe craftsmanship, process controls,condition of processing equipment, quality of the rubber used, and cleanliness of theshop provides the necessary confidence level for quality assurance. When theretreaded tires are returned to the user, the activity's representative who has becomefamiliar with the contractor's retreading process should inspect each tire. Retreadedtires found to be defective should be returned to the contractor (at the contractor'sexpense) for corrective action. Activity inspections shall verify that the newly deliveredretreaded tire is on the original Navy casing. Also, additional visual inspections are tobe performed as outlined in Tables II and III of Specification ZZ-T-441H, to determineany defective material used, poor processing, or poor workmanship.

c. Tire Marking/Identification. Tire labeling of ownership shall be establishedby user activities in the following areas:

(1) On tire casings furnished to a contractor for retreading/repair service.

(2) On popular size tires under specific conditions.

(a) To improve local control and accountability.

(b) As a deterrent to pilferage.

Tire labeling/marking shall be by either patch or branding for permanent identificationand shall be made up of enough lettering to spell out "USN activity". This label is to belocated on or into the area of the tire side wall (but not in the scuff ribs) and shall notinterfere with other DoT required markings. Branded letters shall be approximately1/16 to 1/8 inches deep, measured from the surface immediately surrounding thelettering.

4-1.11 Preventive Maintenance Procedures For Construction And AlliedEquipment (Less Weight Handling Equipment)

4-1.11.1 General. Preventive maintenance (PM) principles and general procedures setforth in paragraphs 4-1.9 through 4-1.13 are equally applicable to all constructionequipment. (See the NAVFAC P-307 for weight handling equipment.) Maintenanceinspections and services shall be performed as prescribed by the manufacturer in themaintenance manual provided with the equipment and at the recommendedfrequencies. The frequencies shall generally be based on hours of operation asrecorded on an hour meter, rather than fixed time intervals, except for the daily servicesperformed by the operator.

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4-1.11.2 Operator's Daily Inspection. All equipment shall be given a daily inspectionand service by the assigned operator before, during, and after operation. The operatorshall complete this daily requirement in accordance with the procedures set forth inparagraph 4-1.9.7 and NAVFAC 11260/4, performing all inspections, services, andadjustments specified. The Transportation Director shall augment these procedureswith any additional daily services to be performed by the operator, as recommended bythe manufacturer; such instructions shall be explicit and in writing. The operator shallturn in a completed NAVFAC 11260/4 (operators report) to the equipment dispatcher orhis supervisor daily. It shall be the operator's responsibility to ensure that theequipment is safe and reliable. The operator shall stop the equipment immediatelywhen a deficiency develops that renders the equipment unsafe or could damage theequipment.

4-1.11.3 Development of Specifications for Inspections and Services. Each activityshall prepare a specification that will set forth, in writing, the inspection and serviceoperation, and frequency with which that operation shall be performed. Data for thespecification and schedule shall be obtained from the manufacturer's maintenancemanual provided with the equipment. If data is not provided by the manufacturer, itshall be established locally, with frequencies expressed in terms of operating hours.Similarly, adverse local conditions may require the specification of additional operationsor frequencies by the activity, beyond or different from those recommended by themanufacturer. Emphasis shall be placed on the inspection and servicing of all controland safety devices. A separate specification and schedule format shall be prepared foreach make and model where different. These specifications and schedules shall beapproved in writing by the Transportation Director. The TEMC can provide assistancein preparing the specifications.

4-1.11.4 Lubrication Schedule. Equipment shall be lubricated in accordance withrecommendations provided by the manufacturer's maintenance shop manual oroperator's manual provided with the equipment. When this data is not available, thedata shall be obtained from the manufacturer by the activity. Contact the TEMC forassistance if unable to obtain the necessary data.

4-1.11.5 Maintenance and Testing of Boom, Hi-Lift and Aerial ServiceTrucks/Equipment

a. Applicability. This section applies to vehicle mounted elevating androtating aerial or lifting devices; boom supported elevating work platforms which eithertelescope, articulate, rotate or extend; self-propelled, vertically adjustable workplatforms; airline ground-support vehicle-mounted lift devices; ammo handling truckswith hydraulic booms; stake trucks with hoists or booms installed; and maintenancetrucks with hydraulically operated extension ladders that raise, lift, move, or supportpersonnel and/or material. Including, but not limited to, the following ECs: 0343, 0525,0603, and any other type of equipment when modified to include a boom, hi-lift, or otherlift equipment; ECs 0704, 0723, 0725, 0729, 0731, 0735, and 5460 have to be testedbecause equipment is procured as elevating or lift equipment.

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(1) Operation. Operators shall have a valid OF-346 in their possessionwhen operating any of the equipment described above. The OF-346 must show eachtype of equipment the licensee is authorized to operate. Applicable guidelinespertaining to policy and procedure to be followed for testing and licensing equipmentoperators are provided in Chapter 3 of this publication. These procedures shall beused when issuing an OF-346

(2) Maintenance. Maintenance and lubrication [includes regularlyscheduled preventive maintenance (PM) type inspections] shall be performed permanufacturers' recommendations and guidelines. If the manufacturers' maintenanceand lubrication frequency and inspection requirements are not available, the activityshall develop and accomplish its own maintenance, lubrication and/or inspectionrequirements and schedules based on available guidelines and past local experience.An equipment history record file shall be developed and maintained for each individualunit of equipment. Each equipment history record file shall contain the current, andimmediate prior documentation for all types of inspections, test reports, andcertifications. The file shall also contain all prior SROs, equipment specifications, andmodification/alteration approvals.

(3) Inspection

(a) Daily. Each operator shall perform a check of the equipmentprior to placing the equipment in service and again when securing the equipment.Using the manufacturer’s manual and past local experience, each activity shall developa daily check list for the operators' use. The completed daily check lists shall be kepton file for a minimum of 60 days. If the operator detects any condition that wouldindicate the equipment to be unsafe or unreliable for use, the equipment shall beremoved from service until the suspect condition is corrected.

(b) Annual. A condition inspection, an electrical insulation test(when applicable), and a load test shall be performed annually. Certification of theseinspections and tests shall be the responsibility of the designated (in writing) activitycertifying official who will certify the equipment safe and reliable for use. A copy of thecertification shall be posted on the equipment, in full view of the operator, with theoriginal certification form being filed in the equipment history record file. A locallydeveloped condition inspection, load test, and certification format shall be used.

(4) Testing

(a) Load Testing. Prior to any load testing, a complete conditioninspection shall be performed. Any items found to be unsatisfactory, which will renderthe equipment unsafe (including warning devices) or unreliable, shall be corrected priorto conducting the load test. Nondestructive testing (NDT) methods shall be used wherethere are questionable structural components. In addition to visual inspections, all loadlifting hooks shall be removed and nondestructively tested every five years (i.e.,EC-0704). All hooks shall be measured for hook throat opening before and after each

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load test. A permanent tram point base measurement shall be established across thehook throat opening and hooks shall be discarded if the throat opening varies morethan five (5) percent of the base measurement. Test loads can vary from 100 to 150percent (based on type of equipment being tested) with a tolerance of +5%/-0% of themanufacturer’s rated capacity. Outriggers or stabilizers (if so equipped) shall be fullydeployed on a firm level surface prior to lifting test loads or working loads. Unlessrestricted by the manufacturer, the following test loads shall be used as a minimum:

TEST LOAD EC (PERCENT OF RATED CAPACITY) 0704 110 0723 100 0725 150 0731 133 5460 150

The weight of all handling gear shall be included as part of the test load. The referencematerial listed in paragraph 4-1.11.5.b shall be used to establish test procedures forthe particular type (EC) of equipment being tested, including the load testing ofhydraulically and electrically operated tail-gates used for lifting.

(b) Electrical Insulation Test. All aerial devices/equipment shall beclearly marked and readily visible to inform the operator whether the aerial device isinsulated or non-insulated. In the case of insulated aerial devices, the voltage forwhich the aerial device has been satisfactorily tested shall be posted and readily visibleto the operator. Aerial devices/equipment that are not rated for use as an insulateddevice, and operating near any electrical transmission lines, shall maintain thefollowing minimum required clearances:

MINIMUMVOLTAGE (KV) REQUIRED CLEARANCE (FT.) TO 50 10 51 TO 200 15 201 TO 350 20 351 TO 500 25 501 TO 750 35 751 TO 1000 45

Operators of aerial devices that are rated for use as an insulated device must know therated line voltage of energized power lines in order not to exceed the insulation testvoltage of their aerial device. Insulation testing equipment shall meet the requirementsof American National Standard Institute Techniques for Dielectric Tests, ANSI/IEEESTD 4-1969 and American National Standard Institute Techniques for SwitchingImpulse Testing, ANSI/IEEE STD 332-1972, or the latest revision thereof. A testprocedure which is approved by the aerial device manufacturer or an equivalent entityshall be considered an acceptable test for certification.

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(5) Certification. The certifying officer is responsible for ensuring thesafety and reliability of all boom, hi-lift, and aerial service trucks/equipment at theactivity. The certifying officer shall be designated in writing by the Commanding Officerof the activity. The certifying officer shall, in turn, designate the authorized testdirectors and inspection and test personnel. Certifications shall be based on thecondition inspection and load tests or other appropriate proof test prescribed inparagraphs 4-1.11.5.a(3) and (4). These inspections and tests shall be performedby technically competent inspection and test personnel under the direction of adesignated test director. Upon successful completion of the condition inspection andload test or other appropriate proof test, a Certification of Load Test and ConditionInspection shall be signed by the test director, inspection and test personnel, and thecertifying officer. All certifications are automatically void after one year, after exceedingthe certified rated capacity during operation, or after an adjustment, repair,disassembly, replacement, or alteration/modification of a load bearing or loadcontrolling part or component.

(6) Modifications. No modification or additions which affect liftingcapacity, stability, the mechanical, hydraulic or electrical integrity, or safe operation ofthe aerial device shall be made without the written approval of the manufacturer or anequivalent entity (e.g., EFD/TEMC). Upon the approval and completion of suchmodifications, and after repairs or adjustments to load bearing/controlling components,the equipment shall be load tested and certified.

(7) Markings/Instructions/Warnings. As a minimum, the followinginformation shall be permanently affixed, clearly understandable and readily visible tothe operator.

(a) Equipment identification number (USN);

(b) The function of each control;

(c) Rated load capacities at all configurations;

(d) Annual certification and date of load test;

(e) Whether insulated or non-insulated;

(f) Voltage and date of insulation test;

(g) Any operational or electrical hazards involved during operation.

b. References. In addition to the foregoing instructions, the currentedition/revision of the following references shall be used to establish a program for theinspection, maintenance, and testing of related aerial lifting devices/equipment:

(1) Manufacturers’ technical manuals/instructions;

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(2) ANSI A92.2-1979, Vehicle-Mounted Elevating and Rotating AerialDevice;

(3) ANSI A92.3-1980, Manually Propelled Elevating Work Platforms;

(4) ANSI A92.5-1980, Boom-Supported Elevating Work Platforms;

(5) ANSI A92.6-1979, Self-Propelled Elevating Work Platforms;

(6) ANSI A92.7-1981, Airline Ground Support Vehicle-Mounted VerticalLift Devices;

(7) ASME/ANSI B30.22-1987, Articulating Boom Cranes (CommercialTruck-Mounted);

(8) NFPA 1914-1988, Testing Fire Department Aerial Devices (LadderTrucks/Platforms);

(9) NAVFAC P-307, Maintenance and Certification of WHE.

4-1.11.6 Inspection and Testing of Fire Department Aerial Devices

a. General. All fire department aerial devices shall be inspected and testedin accordance with the current edition of the National Fire Protection Association(NFPA) 1914 Standard for "Testing Fire Department Aerial Devices." The NFPA 1914specifies minimum inspection and testing requirements and shall be used tosupplement, not to replace or modify, any instructions recommended by the aerialdevice manufacturer. Aerial devices shall include fire apparatus equipped with aerialladders, elevating platforms, and water towers designed to position personnel, handlematerials and/or discharge water as specified in NFPA 1901, Standard on AutomotiveFire Apparatus.

b. Scope. Visual inspections, operational tests, and load tests specified inNFPA 1914 shall be conducted at least annually; after major repairs or overhaul; whenthe aerial device may have been subjected to unusual operating conditions of stress orload; or when there is reason to believe that usage has exceeded the manufacturer’srecommended operating procedures or capacity limits.

(1) Inspection Personnel. Most of the inspections and tests outlined inNFPA 1914 are intended to be performed by "qualified" fire department personnel."Qualified" is defined as a person who, by possession of a recognized degree,certificate, professional standing, skill, knowledge, training and experience hasdemonstrated the ability to deal with problems relating to the subject matter, the work,or the project. However, if the fire department prefers, the inspections and tests can beperformed by a third-party testing company or the manufacturer.

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(2) Load Testing. Test loads shall be equal to the manufacturer'sspecified rated load capacity. The handling gear, supporting hangers, containers, etc.shall be calculated as part of the test load and the total test load shall not exceed therated load capacity. Tests shall be conducted when wind velocity is less than ten milesper hour (MPH). The test load shall be sustained by the unsupported aerial device forFIVE Minutes.

(3) Nondestructive Testing (NDT). In addition to the required annualinspections and tests, a nondestructive test shall be performed at least every five years.Several methods of NDT are used to inspect structural components without physicallyaltering or damaging the materials. Nondestructive testing procedures shall beconducted in accordance with "American Society for Testing and Materials (ASTM)"standards. The person actually performing the NDT shall be certified as an "AmericanSociety for Nondestructive Testing (ASNT)" Level II Testing Technician. Structuralwelds shall be inspected in accordance with the American Welding Society (AWS)Standard AWS D14.4 and comply with a Class IV weld as outlined in Table 7-17.4 ofAWS D14.4. Nondestructive testing may be desirable on a more frequent basis thanevery five years, depending on the service the aerial device is subject to (i.e., extensiveuse over rough roads that rack the device in its bed). Whenever structural damage isdetected, the aerial device shall be removed from service, and the condition shall bereported, in writing, to the manufacturer with a copy of the report going to the cognizantarea fire marshal. The aerial device shall be repaired to an acceptance level inaccordance with the manufacturer's standard and tested for full operational use beforeit is placed back in service.

c. Procedures. Every aerial device shall be inspected and tested inaccordance with the NFPA 1914 Standard. However, since each manufacturer's unitwill be somewhat different, specific attention shall be given to the manufacturer'sinstructions concerning periodic maintenance and inspection checks. Also, specificwritten checklists should be developed by each fire department for their style and brandof apparatus, combining the manufacturer's recommended checks with the proceduresoutlined in the NFPA 1914 standard.

d. Records and Reports. The aerial devices' service records shall always bechecked for any reports that may indicate defective conditions. A report form, whichwill include, as a minimum, the information required by NFPA 1914, shall be completedfor each inspection/test performed and signed by the person responsible for the test.All inspection and test records shall be maintained in the equipment history record filefor the respective aerial device. A copy of all test report forms shall be forwarded to thecognizant area fire marshal.

4-1.12 Corrosion Prevention. Vehicles and equipment at many shore activities aresubject to severe corrosion due to atmospheric conditions or the contact of salt from iceremoval operations. Corrosion damage causes excessive maintenance expenditures tocorrect the damage, or significantly reduces the economic service life of the vehiclesand equipment. Corrosion can be economically controlled by the proper application of

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protective coatings and adequate maintenance of these coatings. Vehicle andequipment manufacturers have been responsive in applying corrosion treatment tovehicles at the factory. Manufacturers' extended warranties and state-of-the-artprocedures minimize the need for additional corrosion protection. All new vehiclesshould be examined to determine if corrosion treatment has been applied. If corrosiontreatment is needed, it usually is more economical to utilize commercial sources asthey are properly equipped and will provide warranty service.

4-1.13 Technical Information And Procedures

4-1.13.1 Technical Publications. Technical publications are an essential tool of theTransportation Maintenance Management Program. There is a continuing need forboth management and maintenance personnel to refer to authoritative sources oftechnical data. Maintenance management shall be able to refer readily to competenttechnical authority in support of decisions that pertain to technical procedures. It is theresponsibility of maintenance management to constantly review and disseminate tomaintenance personnel the latest technical data pertaining to the maintenance of theassigned equipment.

a. Equipment Manufacturers' Technical Publications. Each equipmentmanufacturer is required under the provisions of the purchase contract to furnishoperator manuals, lubrication charts, parts manuals, and shop repair manuals witheach purchase. NOTE: Only one set of manuals will be provided to each consigneeregardless of the number of vehicles/equipment delivered. If new equipment arriveswithout the required manuals, the receiving activity should report this fact directly toCBC Port Hueneme (Code 1574) immediately. Unless otherwise specified in thispublication, the manuals provided by the manufacturer are the authoritative technicalguides for maintenance of the equipment. Replacement manuals, additional manuals,or manuals for equipment transferred from one activity to another without manuals, canbe stocked by CBC Port Hueneme upon letter request; CBC Port Hueneme (Code15741) will provide any ordering instructions required. Original equipmentmanufacturers periodically publish service bulletins that provide further informationconcerning recommended modifications applicable to Navy-purchased equipment.Such service bulletins shall be considered the necessary authority to effect suchmodifications without further reference to COMNAVFACENGCOM or the cognizantTEMC.

b. Military Technical Publications. Technical publications covering specificequipment of military design, such as U.S. Army Technical Manuals (TM) andModification Work Orders (MWOs), constitute the authoritative technical informationsources for maintenance procedures applicable to an item of equipment unlessotherwise prescribed in this publication. Technical modifications to equipmentrecommended by the cognizant military service shall constitute all the necessaryauthority to effect such modifications.

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c. Job Time Standards. Job time standards [otherwise known as "engineeredperformance standards" (EPS) or "flat rate standards"] shall be applied by the servicewriter on all SROs. The standards set forth in the following subparagraphs are theapproved sources of standards for all general purpose vehicles covered by thereferenced publications. COMNAVFACENGCOM (Code 134) shall be notified via theappropriate TEMC of any standards in approved publications that appear to beunrealistic.

(1) Job Time Standard Publications

(a) Motor's Flat Rate and Parts Manual, Motor, 250 W. 55th Street,New York, NY 10019.

(b) Chilton Flat Rate Manual, Chilton Company, Chilton Way,Radnor, PA 19089.

(c) Mitchell Manuals, "Mechanical Parts/Labor Estimating Guides"P.O. Box 26260, San Diego, CA 92126.

(2) Equipment Manufacturers' Job Time Standards. Job time standardspublished by the equipment manufacturer may be used in lieu of any of the foregoing.

(3) Equipment Not Covered by Job Time Standards. Job time standardsfor equipment not covered by the foregoing shall be developed locally and approved inwriting by the Transportation Division Director.

4-1.13.2 Procedures for Obtaining Technical Publications. Normally, commercialpublications are procured by local purchase. Overseas activities without commercialsources of supply shall forward requisitions to the Fleet and Industrial Supply Centersat Oakland, CA or Norfolk, VA, as appropriate, via the activity Supply Department.

4-1.13.3 Manufacturers' Service Representatives. The transportation equipmentindustry generally has service representatives available throughout the world. Theserepresentatives are trained specialists with technical knowledge of their particular fieldsand are a valuable source of information to an equipment maintenance organization.As a general rule, the services of these representatives are provided without cost to theGovernment. The EFDs/TEMCs are focal points for contact with such representatives,and can assist an activity in arranging for their services.

4-1.14 Facilities Layout For Transportation Shops

4-1.14.1 General Criteria. Standard criteria for transportation shop layouts have beendeveloped by COMNAVFACENGCOM. These standard criteria shall be used asguidelines in developing the most economical and efficient shop configuration. Newconstruction shall combine the maintenance and operations functions for automotive,construction, weight handling, and railway equipment. Maximum accessibility of

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support areas to production bays, centralized administrative areas, and drive-throughgeneral repair bays that eliminate wasteful traffic aisles are typical of improved shoplayout features. Activities planning new or modified facilities shall obtain assistancefrom the appropriate EFD/TEMC.

4-1.14.2 Shop Facilities Requirements Planning. Planning factors and otherplanning data for developing and reviewing requirements for transportationmaintenance and operations facilities have been provided in Section 2, Chapter 3 ofNAVFAC P-80, Facility Planning Criteria for Navy and Marine Shore Installations.

4-1.14.3 Shop Layout Details. Definitive drawings and design criteria have beendeveloped for shop layouts. See NAVFAC P-272, Definitive Designs for Naval ShoreFacilities, Part 1, Volumes 1 and 2, and NAVFAC DM-28, Design Manual forMaintenance Facilities.

4-1.14.4 Additional Factors to be Considered

a. The Transportation Director/Superintendent of the planned new Facilityshould be included in all planning phases.

b. In addition to activity-owned equipment, consideration must be given to themaintenance and servicing of customer-owned equipment when determining the squarefootage of the facility.

c. Collateral functions that may be unique to a particular facility must also beconsidered when determining square footage and lay-out plans. These functions couldinclude, but not be limited to:

(1) Supply Room/Shop Stores;(2) Tire Shop;(3) Welding Shop;(4) Battery Shop;(5) Body Shop;(6) Paint Shop;(7) Car/Vehicle Wash Bay;(8) Hazardous Material Storage/Disposal.

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This section pertains to those units assigned to the Naval Construction Force (NCF) ordesignated as Special Operating Units (SOU). These units are deployable.

4-2.1 Maintenance Organization

a. Organization. The organization of equipment maintenance shops variesin such areas as number and types of assigned equipment, number and experience ofpersonnel, work hours, number of shifts, environmental conditions, and the activity’smission. The following organization is based on a typical Naval Mobile ConstructionBattalion (NMCB) operation, but the functions are applicable to small shops where oneperson may perform several functions.

b. Maintenance Supervisor. The Maintenance Supervisor is usually thesenior mechanic assigned to an activity. The supervisor is responsible for themaintenance program for all assigned CESE and personally supervises the inspectors,cost control clerks, technical librarian, and parts expediters. Some of the MaintenanceSupervisor’s responsibilities are to enforce all established maintenance policies,approve all repair actions prior to their accomplishment, approve all requisitions forprocurement of Not In Stock (NIS) and Not Carried (NC) material, maintain the shopworkload files, make all decisions that concern deadline CESE, control all CESEtransfers and disposals, supervise the preventive maintenance program and livestorage, and control all construction mechanics and shop tools and kits. TheMaintenance Supervisor will initiate appropriate action when, during maintenanceprocedures, equipment abuse or misuse is suspected.

Shop Supervisor. Each maintenance section has a Shop Supervisor whois responsible for the quality of maintenance performed in the shop. A typical NMCBmaintenance organization is divided into three sections: (1) Service Shop, (2) RepairShop, (3) Support Shop. The Service Shop will perform preventive maintenance andmake minor repairs to CESE providing the repairs do not exceed one hour, or asscheduled by the Shop Supervisor if time permits. The Repair Shop Supervisor usuallyacts as the Field Maintenance Supervisor. The Repair Shop will perform major repairsand make minor repairs to CESE providing the repairs exceed one hour. The SupportShops usually include faci l i t ies such as the Machine Shop, Tire Shop,Chassis/Body/Fender and Radiator Shop, Battery Shop, and the Electric Shop.

d. Inspector. Inspectors examine equipment for needed repairs andservices. Inspectors, who work directly for, and are responsible to, the MaintenanceSupervisor, should be mechanics who are knowledgeable and proficient in their ratingand able to describe clearly each repair action on the Equipment Repair Orders (ERO).All work must be listed. Each piece of equipment is inspected after the completion ofrepairs to ensure that the work is done correctly. Thorough final inspection increasesreliability and, in turn, reduces the mechanic’s workload. Inspectors may perform minor


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repair work that pertains to inspection procedures only. Inspectors shall immediatelynotify the Maintenance Supervisor when suspected equipment abuse or recurringfailures are discovered.

e. Cost Control Clerk. The Cost Control Clerk controls the PreventiveMaintenance Program as directed by the Maintenance Supervisor. He should be asenior mechanic, knowledgeable in his rating and possess proficient administrativeskills. He personally supervises the Preventive Maintenance Clerk and the DirectTurnover Clerk.

f. Preventive Maintenance Clerk. The Preventive Maintenance Clerkcompiles all CESE into PM groups, prepares the PM schedule, and maintains the PMrecord cards with each vehicle’s preventive maintenance history. The PM Clerk alsocontrols EROS, maintains the ERO log, Equipment History Jackets, and is responsiblefor maintaining the Maintenance Office Equipment Status Boards.

9 Direct Turnover Clerk. The DTO Clerk maintains the maintenance shop’srepair parts status and accountability records and is the liaison between the SupplyOffice and the shop. All requisitions for Not In Stock (NIS) and Not Carried (NC)material must pass through the DTO Clerk, who maintains the Direct Turnover (DTO)Log and the Repair Parts Summary Sheets. The DTO Clerk is responsible for the DTOparts and storage bins, and maintains the deadline file and the deadline status board.

h. Technical Librarian. The Technical Librarian, who should be anexperienced mechanic, is responsible for the prepacked library, which containsoperational, maintenance, and parts manuals as described in Chapter 5 (if they aresubcustodied from repair parts). The librarian establishes and enforces check-outprocedures for all manuals and maintains all required reference materials needed toresearch and initiate part requisitions. The Technical Librarian usually researches andprepares the requisitions in accordance with Chapter 5, paragraph 5.5. This frees floormechanics from administrative duties.

4-2.2 Maintenance Cateaories

a. Maintenance Obiectives. Maintenance keeps equipment in constant safeand serviceable condition at minimum cost, and detects and corrects minor deficienciesbefore they lead to costly repairs.

b. Maintenance Levels. The CESE Maintenance System of the NavalConstruction Force (NCF) and Special Operating Units (SOU) has three categories ofmaintenance: (1) organizational, (2) intermediate, and (3) depot. A unit’s repair partssupport is keyed to the authorized category of maintenance. The four levels of repairparts support that can be assigned are described in Chapter 5, paragraph 5.3.2.


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(1) Organizational Maintenance. Organizational maintenance is theresponsibility of the Equipment Operator, and scheduled preventive maintenanceservices are performed by trained personnel (paragraphs (a) and (b) below).Organization maintenance consists of proper equipment operation, safety andserviceability inspections, lubrications, minor adjustments, and services. Usually,activities accomplishing only organizational maintenance are provided with “0” levelrepair parts support as described in Chapter 5, paragraph 53.2.

(a) Operator Maintenance. Every operator is to detect anymalfunction and maintain his vehicle in clean, safe, and serviceable condition.Operator maintenance includes daily before, during, and after operation inspections,and lubrications and adjustments. Before, during, and after operation inspections andservices are described in Chapter 2, paragraph 2.15.3.f.

(b) Preventive Maintenance. Preventive maintenance (PM) isscheduled to maximize equipment availability and minimize repair costs. Preventivemaintenance consists of safety and serviceability inspections, lubrication, and minorservices and adjustments, in addition to operator maintenance. Operators shouldparticipate in this work, unless directed otherwise. Scheduling PM is described inparagraph 4-2.3.

(2) Intermediate Maintenance. Intermediate maintenance is theremoval, replacement, repair, alteration, calibration, modification, rebuilding, andoverhauling of assemblies, subassemblies, and components. These repairs areperformed in a designated maintenance shop. Equipment which needs extensive ornumerous assembly rebuilds require prior approval by higher authority. Maximum one-time repair costs (see Appendix F) are evaluated by the relationship of equipment ageto equipment life expectancy. Because intermediate maintenance requires more skillthan organizational maintenance, intermediate maintenance is authorized a largerassortment of repair parts, precision tools, and testing equipment. Usually, activitymain bodies are provided “H” level repair parts support, and major detachments areprovided “G” level support.

(3) Depot Maintenance. Depot maintenance is performed bydesignated maintenance activities to support organizational and intermediatemaintenance activities that have more extensive shop facilities, equipment, andpersonnel of higher technical skills. Currently, NAVFACENGCOM authorizedmaintenance for CESE is performed under organization and intermediate levels only.


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NOTE: Amphibious Construction Battalions (PHIBCB) maintenance data for theSLWT (Side-Loadable Warping Tug), CSP (Causeway Section, Powered),and CSNP (Causeway Section, Nonpowered) will be performed andreported under 3M system, DOD Equipment Maintenance Program.Maintenance data for the ELCAS (Elevated Causeway) and ABFHS(Amphibious Buoyant Fuel Hose System) remains reportable under thispublication.


Preventive Maintenance Program. A dynamic preventive maintenance(PM) pyogram reduces equipment downtime and disruption of work schedules causedby equipment failures. Proper PM scheduling maintains uniform and balanced shopworkload and reduces the required work force. The scheduling system outlined hereinis the minimum prescribed standard for PM of all USN-numbered and USNG-numberedequipment when operating under favorable conditions. The Maintenance Supervisordetermines when equipment requires more frequent inspections. Inspections arecritical for low-usage equipment such as equipment in a deadline or standby status.Once the activity’s PM schedule has been established, deviations must be authorizedby the Maintenance Supervisor. The standard interval between PMs for NCFequipment is 40 working days, based on a 5 day work week, with services performed inaccordance with manufacturer’s recommendations and specifications.

b. Preventive Maintenance Groups. Preventive Maintenance groups arescheduling units in which all of an activity’s equipment is evenly distributed. EachCESE item must be assigned to at least one PM group. The equipment should beevenly distributed throughout 40 PM groups so that a minimum number of similar itemsare out of service at any one time. Normal grouping should work like this: 1 of 10dump trucks in the inventory should be assigned to very fourth PM group; 1 of 4 waterdistributors should be assigned to every tenth PM group.

Equipment should be grouped so that units that normally work together arescheduled for PM together; for example, semitrailers with truck tractors, and scraperswith tractors. Units should initially use 40 PM groups. After the system is establishedand operating, the Maintenance Supervisor should review its effectiveness and reducetime intervals if necessary.

The PM frequency can be increased by reducing the total number of groups orby assigning specific items of equipment to more than one group. For example, usingTable 4-2-1) assume the following situation: a base taxi is assigned to PM group 30and enters the shop for a scheduled PM on 11 April. Upon inspection, it is found thatthe taxi has accumulated more than the recommended miles since the last scheduledPM on 11 February. The Maintenance Supervisor would then reduce the intervalbetween PMs by also assigning the taxi to PM group 10. Thus, the taxi receives the PMtwice as often. However, suppose that in 20 working days, when the taxi enters the


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shop with PM group 10, it again has been used more than the recommended miles.The Maintenance Supervisor should reduce the interval again. This would be done byalso adding the taxi to PM groups 20 and 40.

NOTE: The dispatcher should notify the PM Clerk/Maintenance Supervisor ifequipment is accumulating miles/hours quickly. As a result, the schedulecan be adjusted as required, rather than waiting for equipment to exceedstandards.

Preventive Maintenance Due Date Schedule. A Preventive MaintenanceDue D”a,, Schedule (Table 4-2-l) shall be established annually by the PM Clerkbecause the schedules are based on the workdays in each calendar year. An NMCBPM schedule is set up using Operations (S3) Workday/Deployment schedule. Theworkdays on the schedule must correspond to the unit’s actual workdays; for example,if you work a 6-day week, enter 6 days and omit holidays. The PM groups arenumbered vertically down the first column. Table 4-2-l depicts the standard 40 PMgroup concept. The dates of workdays in January are then listed consecutively in theJanuary column. After January’s last workday is entered, start February’s workdays inthe February column. At completion, the schedule shows each workday that each PMgroup is due for inspection. For example, Table 4-2-l shows that PM group 5 is due onJanuary 25, March 25, May 20, July 17, September 12, and November 7.

d. Preventive Maintenance Record Cards. A Vehicle/ConstructionEquipment Preventive Maintenance Record Card, NAVFAC 11240/6 (Figure 4-2-l)shall be accurately maintained for each item of assigned equipment. PM record cardscontain the vehicle’s preventive maintenance history in chronological order andnecessary information to assist the PM Clerk to prepare Equipment Repair Orders(ERO). PM cards shall be maintained in PM group sequence in a separate file.Equipment assigned to more than one PM group shall have dummy PM record cardsfiled in the extra PM group(s). The PM Clerk shall record the following information onthe PM record card from the completed preventive maintenance EROS: type of PMservice performed, date it was performed, cumulative miles/hours. Engine oil changesor filter changes shall be indicated by entering “O/C” or “F/C.” PM record cards shall bereturned to the Equipment History Jacket when the vehicle is transferred.

NOTE: CESE Attachments. The PM record cards on CESE that havem Attachments are marked with a red tag to alert the PM Clerk that

Attachments are listed on the back and require servicing.

e. Preventive Maintenance Inspection Depth. The Preventive maintenance- scheduling explained in paragraph 4-2.3.~ describes only PM frequencies; it does not

determine the extent of the PM inspection. Preventive maintenance and servicesrequired shall be determined by an inspector, based on the manufacturer’srecommendations and specifications.


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Table 4-2-l


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Figure 4-2-l: Vehicle/Construction Equipment PM Record Card (NAVFAC 11240/6)

(1) Deadline Inspection. The term “deadline” applies to any item ofequipment that, in the opinion of the Maintenance Supervisor, parts cannot be obtained,or equipment cannot be safely operated within a period of 72 hours or more withoutendangering the operator or equipment performance. Inspections are critical ondeadlined equipment to guard against further deterioration. The minimum deadlineinspection shall ensure that all openings are covered and weathertight; machinesurfaces are preserved; disassembled components are tagged, covered, and stored;no cannibalization has taken place since the last inspection; and equipment is cycled, ifpossible. If cycling is accomplished, represerve as needed.

NOTE: To fulfill an operational commitment, controlled parts interchange may beauthorized only by the Maintenance Supervisor, provided all parts arereplaced using the nonserviceable item, replacements are promptlyordered, and all parts and labor cost related to the interchange arecharged to the equipment on which the parts failed. The ERO authorizinginstallation of the new part on the deadline equipment must be annotatedunder work description “Replacement for a cannibalized part, no cost. ”

(2) Type A (01) Preventive Maintenance. Inspections are scheduledat intervals of 40 working days and shall be performed at each scheduled PM due dateuntil a vehicle qualifies for a Type “B” preventive maintenance. To ensure thatequipment does not deteriorate, these inspections are particularly critical on low-usageequipment, such as equipment in a standby status. Type “A” preventive maintenanceconsists mainly of safety and serviceability inspections and lubrication. They shall beperformed by using the appropriate portions of Appendix K or L.

(3) Tape B (02) Preventive Maintenance. Inspections shall be basedon the equipment manufacturer’s recommended maintenance interval for mileage/hourusage. A vehicle may undergo several Type “A” PMs before accumulating the requiredmileage/hours for a Type “B” PM. Deviations from the recommended interval, to more


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frequent intervals, shall be the decision of the Maintenance Supervisor based onextreme climate conditions, heavy dust conditions, and use of the equipment. Theyshall be performed by using the appropriate portions of Appendix K or L.

(4) Tape C (03) Preventive Maintenance. Inspections shall be asdirected by the Maintenance Supervisor, the Civil Engineer Support Office (CESO)based on technical bulletins concerning safety of use, the responsible record holder,and/or Brigade Equipment Offices. Type “C” PM should be used to increase equipmentsafety and reliability and have no specified intervals.

4-2.4 Equipment Repair Order

a. ERO Purpose. The Equipment Repair Order (ERO), NAVFAC Form11200/41 (Appendix H, Figure H-27), is used to specify, authorize, and control repairsto all USN-numbered and USNG-numbered equipment. Use the ERO ContinuationSheet, NAVFAC Form 11200/41A, when the repair items to be performed exceed thespace provided on the Equipment Repair Order. Because the ERO is designed to meetthe needs of different users, only applicable blocks are to be filled in.

Each month all completed original copies of EROs or SAMMS ProgramComputer Disks shall be forwarded by the NCF to their respective Brigade EquipmentOffice. SOUs submit their completed information to CESO Code 1574. Informationinserted in the heavily outlined blocks is extracted and compiled; therefore, neatness,completeness, and accuracy of the information is imperative to provide historical costand utilization data for each piece of CESE. This data provides a reliable source ofinformation for budget planning, determining life expectancy, and predicting equipmentand training requirements. The ERO flow is outlined in Appendix H, Figure H-28.

b. ERO Design. The Equipment Repair Order form and Continuation Sheetare designed as a five-part multicolored snap set. The five ERO sheets are coloredwhite ERO (W), blue ERO (B), green ERO (G), yellow ERO (Y), and pink ERO (P). TheERO (G) copy is for use by the Construction Equipment Department (CED) and is notcurrently required by the NCF and SOU. The Continuation Sheets are colored thesame as the ERO and follow the same flow pattern.

C. ERO Usaqes. The Equipment Repair Order is the sole authority toperform work on CESE in the field or in the shop. An ERO is prepared for each specificpiece of equipment each time labor (more than one hour) or materials are expended onany of the following types of work:

Code for Block Type of Repair

01 Type “A” Preventive Maintenance02 Type “B” Preventive Maintenance


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Type “C” (03) Preventive Maintenance/Annual Safety inspection (ASI)Interim RepairsOverhaulRepairs Performed in the Field (not PMs)Receipt Inspections (Acceptance/BEEPS)Repairs for StockPreservation of EquipmentWarrantyReworkAccidentShipping Inspection (CEDs only)Surveillance Inspection (CEDs only)Operational Test (CEDs only)

d. ERO Completion. Instructions to complete the ERO are detailed inAppendix H.

e. Job Control Number. The Job Control Number (JCN) consists of fourteencharacters unbroken by hyphen or space. The first six characters are extracted fromBlock 3 of the ERO form (UIC and the appropriate Alpha service code prefix). The lasteight characters are known as the Job Sequence Number and are extracted from theERO Number block (upper right corner) of the ERO. This number is entered in Blocks13, 14, and 15 of the NAVSUP Form 1250-1, as illustrated in Figure 4-2-2. Additionalinformation can be found in Chapter 5, paragraph 5.6.2.

FIGURE 4-2-2. Job Control Number Entered on NAVSUP Form 1250-l


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f. Equipment Downtime. Blocks 27 through 41 on the Equipment RepairOrder downtime blocks (Figure 4-2-3) are used to determine the time the equipment isnot available for dispatching (downtime) by recording events by time and date. A step-by-step example to complete Blocks 27 through 41 follows.

Example Situation: A vehicle has unusual engine noise during warm-up and is reportedto the Dispatcher by returning the Hard Card. The Dispatcher has the vehicle parkedon the shop working line and delivers the Hard Card to the PM clerk at 0730 on 10October 1996. The Inspector workload was responsible for a 6-hour delay in starting,inspection (1330). Initial inspection of the engine indicated a broken valve in No. 2cylinder; a check at the parts storeroom indicated that the valves were not in stock(NIS). Further teardown and repair was delayed because of the shop workload. Uponreceipt of the new valve at the parts storeroom (1100 hours on 17 October) and uponfinal teardown and removal of the head, it was found that the piston had been brokenwhen the valve dropped into the cylinder. The piston was also NIS, so vehicle repairswere again delayed while waiting for parts. The necessary parts were received at 0900on 28 October, and repairs were completed without further incidents.

Block Entry

*27/28 Equipment Available. Actual time (0730) and Julian Date (96283 for 10 October1996). The Dispatcher notified the PM Clerk that the equipment was available tothe shop.

*29/30 lnspection Start. Time (1330) and Julian Date (96283). The actual vehicleinspection was started.

46/47 Shop Start. Actual time (1400) and Julian Date (96283). Mechanic started workon equipment. If .5 is entered in Block 14 for inspection time, actual work cannotstart prior to that amount of time being expended. Example: Block 29 time1315; Block 14 inspection hours 1.0; work cannot start prior to 1415.

32/33 Stop for Parts. Mechanic stopped work at 1415 on 96283 because parts werenot available. Use only when all work on equipment must stop due to lack ofparts/material.

34/35 Parts Available. At 1100 on 17 October (96290) the needed repair parts wereavailable at the parts storeroom. Therefore, delay is no longer attributable tolack of parts (down for supplies) ((DFS)). Repairs should commence as soon aspossible.

36/37 Stop for Parts. Mechanic stopped work at 1600 on 96290 because parts wereagain not available. Use only when all work on equipment must stop due to lackof parts/material for second time.


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38/39 Parts Available. At 0900 on 28 October (96301) the repair parts were availableat the parts storeroom and work commenced immediately.

*40/41 Completed. At 1645 on 28 October work was completed. The Dispatcher isnotified that the vehicle is ready for service by asking the Dispatcher to signBlock 77, “Customer Approval,” and then the time and Julian Date is entered.

Figure 4-2-3. Equipment Repair Order Downtime Blocks

9. Equipment Histotv Jacket. An Equipment History Jacket shall bemaintained for each USN numbered item of CESE and each USNG-numbered IS0container. The History Jacket shall contain the respective vehicle’s pertinent descriptivedata and maintenance history. The descriptive data include the appropriate DODProperty Record, DD Form 1342 (see Appendix H, Figure H-26), and EquipmentAttachment Registration Records, NAVFAC Form 6-l 1200/45, if applicable. Themaintenance history includes the completed PM Record Cards, NAVFAC Form11240/6, and blue copies, ERO (B), of completed Equipment Repair Orders. When avehicle is transferred, the current PM Record Card shall be removed from the PM groupfile and returned to the History Jacket. The jacket shall then be either hand carried orforwarded by mail to the receiving custodian. When a vehicle is transferred to aProperty Disposal Office (PDO), the History Jacket shall accompany it. All units thatreceive equipment by direct delivery from the manufacturer are required to establish theinitial Equipment History Jacket.

h. Equipment Repair Order (ERO) Work Sheet. The ERO work sheet is asingle copy sheet and is used to document repair parts used.


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42.5 Maintenance Program Evaluation

a. Maintenance Guidelines. An activity’s maintenance program should becontinually evaluated to ensure that it is effective. Guidelines and tools for programevaluation that the Maintenance Supervisor may use are listed below.

(1) Mechanic-to-Equipment Ratio. The ratio indicates the number ofmechanics assigned compared to the number of vehicles assigned to a location. Inaddition to all the mechanics assigned to the shop, the title “mechanic” in this ratioincludes all administrative and supervisory maintenance personnel and any personnelassigned to work with the mechanics, such as steelworkers, machinery repairmen, andelectricians. The ratios can be used as a general yardstick to determine if additionalmechanics may be required to maintain the unit’s equipment adequately. Obviouslymany factors such as training, experience, environment, and equipment condition willcause the optimum ratio to vary. However, experience shows that the ratio shouldaverage approximately one mechanic to five pieces of equipment at each location. Oneway to improve the on-site mechanic to equipment ratio is through the use of the livestorage program (see Appendix N).

(2) PM-to-Repair Ratio. This ratio shows the number of scheduledmaintenance actions performed compared to unscheduled maintenance actions(interim repairs). The ratio can be used as a primary indicator of the effectiveness of aunit’s preventive maintenance program. The PM Clerk can compute the PM-to-repairratio from the ERO log. Ideally there should be many more PMs performed than interimrepairs. Experience indicates that a unit, operating on a 40-day PM schedule, shouldaverage approximately three scheduled PM inspections to each interim repair: a ratioof three to one. If the ratio drops below three to one, the preventive maintenanceprogram should be reviewed for the following problems: inadequate scheduling, notadhering to the schedule, not performing the proper depth of PM, and inadequate shopquality control. The closer the ratio comes to one to one, the more ineffective the PMprogram becomes.

(3) Equipment Availability. Equipment availability is the percentagethat shows the time the equipment is available to be dispatched as compared todowntime. Equipment downtime is figured on a 24-hour, 7-day-week basis. Equipmentavailability of a unit at 90 percent is considered excellent, 85 percent is good, 80percent is fair, and 75 percent is poor. Equipment with a fair availability record shouldbe analyzed to determine the cause, such as overwork or abuse, inadequate COSAL(Consolidated Seabee Allowance List) or supply support, or shortage of mechanics.

b. Maintenance Schedule. Ensure that all vehicles receive maintenance. Ifthe shop is on a 40-day PM schedule each vehicle should receive maintenance aboutonce every 8 weeks. Frequently check to ensure that all vehicles are on the PMschedule and that the schedule is being followed.


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If the vehicle is returned to the shop too soon after it has been worked on,compare the completion date of the first ERO with the available date of the next EROwhen the vehicle is returned to the shop. If the time between returns is short, comparethe meter reading (how much was the vehicle used).

If two or three consecutive interim repairs have been performed, it ispossible that the PM frequency for the vehicle should be increased. As CESE getsolder, good PMs help keep the vehicle up or allow the parts to be ordered before theyactually fail. Frequent interim repairs can also mean poor shop quality control, operatorequipment abuse, a deficiency in inspection procedures, and a need for additionaltraining.

If vehicles are in for interim repairs and come back in a few days for a PM,the shop is doing unnecessary work. If a vehicle enters the shop for an interim repairwithin 5 working days of a scheduled PM due date, the PM should be performed. Thissaves inspection time and keeps the shop from processing an additional ERO. Thisalso increases equipment availability.

(1) Shop Maintenance Efficiency. C o m p a r e t h e Down-for-Maintenance (DFM) time with the actual labor hours expended, and if the times arecorrectly recorded in the downtime block (Figure 4-2-3), a good average is three timeslonger in the shop than time being worked on. If the shop is much above the ratio,either Down-for-Supply (DFS) time is not correctly reported, the shop is short ofmechanics, or it is inefficient. If the ratio is around one to one, either the shop is“super” efficient or it is not reporting downtime correctly. Shop efficiency is alsoindicated by the amount of wait time shown on the Equipment Repair Order. Excessivewait time adversely affects the DFM time and equipment availability. The person whoinitiates the ERO enters in Blocks 27 and 28 the time and date the Hard Card isreceived by the shop. The Inspector then enters the time and date in Blocks 29 and 30when work is started on the vehicle. The time a vehicle waits between the inspectorand the mechanic is charged as DFM time.

(2) Mechanics Labor Schedulinq Efficiency. The ERO can be used todetermine how efficiently the mechanics labor is being managed by using the followingmethod:

(a) Compare actual labor hours used with labor hours available.Labor hours available can be computed by taking the average number of floormechanics and inspectors multiplied by their average hours worked per month. For thiscomparison, count only those people whose time should be entered on the EROS anduse only actual working time.

(b) Compare hours available with the total actual labor hoursreported on the month’s EROS. Obviously, all of the worker’s time is not going to bereported; however, most should have been reported.


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(3) CESE Maintenance Cost Check. The ERO should be used tocheck on the use of the unit’s CESE maintenance money. To do this, compare the totalcost listed on the month’s ERO with the actual funds reported by Supply. For severalreasons these totals will not be equal. However, if there is a wide variance, a checkshould be made. Notice where parts are installed without being reported on an ERO:DTO bins full of parts (bought but never installed), and nonmaintenance items chargedto your account by mistake.

(4) Supply Response Time Check. The ERO provides an indication ofsupply response time. If the ERO shows more Down-for-Supply (DFS) time than Down-for Maintenance (DFM) time, check to ensure that the correct Urgency-of-Need-Designator (UND) priority is used. If the ERO shows little or no DFS time, the shop iseither performing extremely well or is not completing the downtime blocks properly. Toverify this, check the EROS. All EROs for deadline vehicles should have a “stop-for-parts” time entered in Blocks 32 and 33. If these blocks do not have entries, the EROis still adding up maintenance hours.

(5) Maintenance Evaluation Guide

(a) Is an ERO used for all work in the equipment repair shop?(Not required if repair can be done in less than one hour with norepair parts.)

(b) Are EROS reviewed and work authorized by maintenancesupervisor prior to commencement of work?

(c) Are a l l dec is ions to dead l ine equ ipment made bymaintenance supervisor?

(d) Are formal ordering documents used to purchase spareparts?

(e) Are all pertinent publications that concern equipmentmaintenance available, such as NAVFAC P-300 and TechnicalBulletins, and are they being followed?

(f) Are legible copies of EROS being forwarded to CESO/Brigade monthly as per NAVFAC P-300, Chapter 4, Section 2?

(g) Is deadlined equipment being cycled, inspected, preserved,and protected from parts cannibalization?

(h) Are PM record cards used and is all up-to-date informationentered in accordance with NAVFAC P-300?


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(0 Is a system in effect for inventory and maintenance ofmechanic’s tool kits?

(j) Are maintenance shops’ cleanliness and safety conditionscorrectly maintained? Are jack stands or blocks used, fireextinguishers available, floor clean of accumulated grease, oil, anddiscarded parts? Are hand tools properly maintained and powertools grounded?

(k) Do EROS reflect realistic actual man-hours and downtime formaintenance and major repairs? If downtime is excessive, doesthe problem lie in maintenance or supply?

(1) Are spare parts stored properly?

(m) Are maintenance personnel familiar with contents ofNAVFAC P-300?

(n) Are organizational and equipment status boardsmaintained?

(0) Are direct turnover parts maintained according to NAVFACP-300, Chapter 5, paragraph 5.7, and are they being installed atfirst PM after receipt?

(P) Is a good inspection program being used before and afterrepairs?

C. Equipment Condition Codes. The appearance of CESE is a quickindicator of the care it receives. Clean equipment is more likely to be well cared for andmechanical problems easier to identify. The condition of CESE can be categorized withcondition codes. Coding will be in accordance with DOD Regulation 4160.21, DefenseDisposal Manual, chapter 1, and NAVCOMPT Manual, Activity Unit identification Code,section 036206. The code is composed of two characters: (1) an alpha SupplyCondition Code, and (2) an alpha numeric Disposal Condition Code. The first positiondetermines serviceability and is coded with an “A,” ” F,” “G,” or “S.” The second positiondetermines relative condition or degree of serviceability and is coded with “1” thru “6”for serviceability Code “A;” with a “7” thru “9” for serviceability Code “F” or “G;” and an“X” or “S” for serviceability Code “S.” Refer to Appendix I for description of conditioncodes.

4-2-l 5

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The following is a complete list of the possible codes with a brief description.

Code DescriptionA lA2A3A4A5A6F7F8F9G7G8G9s xs s

Serviceable/Unused-GoodServiceable/Unused-FairServiceable/Unused-PoorServiceable/Used-GoodServiceable/Used-FairServiceable/Used-PoorUnserviceable Repairable/Repairs Required-GoodUnserviceable Repairable/Repairs Required-FairUnserviceable Repairable/Repairs Required-PoorUnserviceable Incomplete/Repairs Required-GoodUnserviceable Incomplete/Repairs Required-FairUnserviceable Incomplete/Repairs Required-PoorUnserviceable Scrap/SalvageUnserviceable Scrap/Scrap


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NOTE: This chapter applies only to the Naval Construction Force and SpecialOperating Units.

5.1 Logistic Support

5.1.1 Supply Support. The Navy Supply System is tasked to support all NavalForces. The Supply System's basic functions include identification of requirements;procurement to meet demands; storage, stocking, and maintenance of inventory;requisitioning, issue, and shipment of needed items; and disposition of excess orunusable assets. The Supply System uses Inventory Managers to centralizeprocurement and management of material. These Inventory Managers ensure thatthere is proper balance between requirements and National Stock Number (NSN)material assets. The Inventory Manager for each NSN can be identified by cognizancesymbols which precede the stock number. For example, NAVFACENGCOM managesall "2C" cognizance equipment, such as Civil Engineer Support Equipment (CESE), andISO Containers.

5.1.2 NCBC Support. Naval Construction Battalion Centers (NCBC) are the mainsources of supply support for most Naval Construction Force (NCF) units. In addition,NCBCs perform most of CESE shipping and overhauling for the NCF. A completerange of initial outfitting repair parts and peacetime operating stocks is maintained atthe NCBCs under the support criteria outlined in paragraph 5.2.1. When a NCBCprepares a new unit allowance for the first time, the repair parts are assembled andpackaged into reusable mount-out boxes for shipping. This initial allowance isprocured by NAVFACENGCOM using Other Procurement Navy (OPN) funds. TheNCBCs are normally responsible for follow-on equipment support while deployed. Theunit submits its requirements to the NCBC, which will meet the need from supply stockor initiate local procurement/referral action. This routine procurement of replacementrepair parts is funded from Operation and Maintenance, Navy (O&MN) funds controlledby the respective allowance holder.

5.1.3 Coordination with Unit Supply. Maintenance personnel expect repair parts tobe available when requested. However, Supply cannot satisfactorily perform itssupport mission without coordination and cooperation between Maintenance andSupply. Maintenance personnel should understand the "repair" parts supply systemand the Maintenance Supervisor should develop an information exchange. At leastone mechanic should be assigned to the repair parts storeroom to provide service atthe parts counter. The mechanic can also assist storeroom personnel to identifyunknown items and provide parts interchangeability data. The Maintenance Supervisor

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should designate one person, normally the Cost Control Clerk, to provide liaison withsupply to check requisition status. Consolidated Seabee Allowance Lists (COSAL) aredesigned to provide support for new or like new equipment for 60 days or 1200 hours.The Maintenance Supervisor must help determine requirements for additional repairparts.

5.2. Table of Allowance

5.2.1 Purpose. The Table of Allowance (TOA) identifies and quantifies the basicpersonnel, material, and equipment for the performance of the unit's mission(s) incontingency, wartime, and disaster recovery operations. The TOA is designed tosustain construction operations for 60 days without resupply, except that ammunition islimited to 15 days, subsistence rations are limited to five days, and fuel is limited tothree days.

5.2.2 Authority and Responsibility. Commands with authority and responsibility forTOAs are as follows:

a. The Chief of Naval Operations (CNO OP-44) formulates the doctrine andpolicy for all Naval Construction Force (NCF) units and approves all NCF Tables ofAllowance and any changes that impact on the unit's mission.

b. The Chief of Civil Engineers (COMNAVFACENGCOM) advises OP-44 inTOA matters that concern mission and state-of-the-art technological advances.

c. Fleet Commanders, Naval Construction Battalions, Atlantic and PacificFleets (COMSECONDNCB/COMTHIRDNCB).

d. The Civil Engineer Support Office (CESO) is the system manager thatmaintains NCF Tables of Allowance, develops a new allowance as directed byCOMNAVFACENGCOM, and collects field recommendations for revisions to TOAs.

5.2.3 General TOA Information. The NCF Tables of Allowance provide personnel,material, and equipment to enable the unit to carry out operational requirements. Sincethe unit is expected to build any number of different facilities in any climatic condition,judicious selection of items is necessary to prevent the allowance from reachingexcessive proportions. A compromise must be reached that balances bulk againstcapability. The NCF Tables of Allowance represent the best selection to providegeneral construction capability, but they are not all inclusive. They are not, nor shouldthey be, capable of meeting every conceivable operational requirement. When anassigned project requires tools or equipment in excess of the unit's capability, theallowance is supplemented by augmentation. Augment tools, equipment, andpersonnel may come from the Naval Construction Force Support Unit (NCFSU), or maybe provided by the responsible fleet or operational commander.

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5.2.4 TOA Organization. Individual line items of material and equipment areidentified by stock number: either National Stock Number (NSN) or Navy Item ControlNumber (NICN). Stock numbers for Civil Engineer Support Equipment (CESE) arelisted within the Equipment Codes (EC). Other stock numbers are assembled withinfunctional Assemblies. Assemblies are grouped functionally into either Groups orFacilities. Groups and Facilities are segregated by major category or material intoSections, and by purpose into Echelons, within the NCF Tables of Allowance and theAdvanced Base Functional Component (ABFC) System components.

a. The ABFC Component and NCF Tables of Allowance. An ABFCComponent and NCF Tables of Allowance are designed for personnel, material, andequipment required to perform specific taskings delineated in OPNAVINST 5450.46,Doctrine and Policy Governing U.S. Naval Mobile Construction Battalions. Componentsand TOAs are given names to indicate their functions, and unclassified codes thatconsist of letter (alpha) and number (numeric) combinations. For example: A NavalMobile Construction Battalion (NMCB) in the NCF Tables of Allowance system isdesignated "P-25," and has an ABFC counterpart designated "P-25." The NCFSUTable of Allowance is designated "P-31," and has an ABFC counterpart "P-31."

b. Echelons. In both contingency and day-to-day operations, an NCF unitmay be required to support, simultaneously, multiple projects and tasks in variouslocations. Preplanning for such contingencies and management of resources requiredto support these operations are aided by "echeloning" certain TOAs. For example:The NMCB Table of Allowance is echeloned into an Air Detachment, an Air Echelon,and a Sea Echelon. This echeloning is based on anticipated prioritization of personnel,material, and equipment, and the availability of airlift versus sealift support. TheNCFSU Table of Allowance is echeloned to augment and support various specialoperations which are beyond the organic capability of the NMCBs.

5.2.5 Allowance Review. The Naval Facilities Engineering Command(NAVFACENGCOM) and the Civil Engineer Support Office (CESO) will initiate acomplete annual review of each TOA by inviting comments and participation from allCommands that have an interest in the TOA under review.

5.2.6 Initiating TOA Changes. All changes to TOAs managed by NAVFACENGCOMwill be initiated in accordance with NAVFACINST 4423.1, Modification andDocumentation of Naval Facilities Engineering Command Managed Tables ofAllowance.

a. Format. The NAVSUP Form 1220-2, Allowance Change Request/Report,or a formal letter are the prescribed documents to request item addition/deletion, orquantity increase/decrease in all published allowance lists. Submit justification foreach suggested allowance modification.

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b. Justification. Justification for changes shall be based on one or more ofthe following:

(1) Mission Capability Improvement. Will the proposed changeimprove the capability to perform assigned mission? Quantitative estimates ofincreases in construction quality, productivity, or readiness will be made. Proposedchanges which result from changes in a unit's mission will be specifically identified.

(2) Cost Effectiveness. Does the proposed change lead to a reductionin material or labor costs or in the cost of the allowance itself? Include a brief costcomparison.

(3) Safety. Will the proposed change result in a safer operation?

(4) Other. Will the proposed change result in a nonquantitativeimprovement such as improved health, comfort, or morale?

c. Submittal. Recommendations that involve changes to authorized TOAsshall be submitted to Commanding Officer, Code 15, Naval Construction BattalionCenter, 1000 23rd Avenue, Port Hueneme, California 93043-4301. After CESO'sresearch and evaluation, the Allowance Change Request (ACR) is forwarded to theappropriate chain of command (COMSECONDNCB/COMTHIRDNCB) for endorsem*ntto COMNAVFACENGCOM Code123.

5.2.7 National Stock Number (NSN) Breakdown of Sets, Kits, Outfits (SKO).Within the NCF Tables of Allowance there could be several hundred NSNs listed undera single SKO NSN. Each of these NSNs may contain several items not individuallylisted or cataloged in the TOA. For example: a mechanic's phillips screwdriver set,NSN 5120-00-104-0005, consists of five separate items. For inventory and resupply,CESO Code 157 maintains and distributes an inventory aid catalog entitled NationalStock Number Breakdown of Sets, Kits, and Outfits Inventory Aid Catalog. This SKOcatalog provides the custodian with a pictorial display of a set, kit, or outfit with themeans to identify all included items. Selecting only those missing items shouldpreclude the purchase of complete sets when only one or two items are needed.

5.2.8 Master Packing Plan. The Master Packing Plan (MPP) is a general guide forthe standardized packup of NCF TOA in ISO storage and shipping containers. EachTOA packup has some unique variances due to different dimensions of materials,deferred items, or availability of suitable substitutes. The Master Packing Planorganizes the materials within the various echelons. Facility/Group components arepacked together in bulk containers. Configured containers with cabinetry storematerials together within common groups and assemblies such as the Central StoreRoom and the Armory. Other specialized containers are Half-Heights for drums ofPetroleum, Oils, and Lubricants (POL) and Flat Racks for lumber and pipe. Special

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handling of hazardous and shelf life materials is required and deferred from the initialpackups until the TOA is readied for mobilization. The location system in the MPPidentifies each line item within the TOA (NSN and quantity) by container and positioninside the container, and provides designated locations for deferred and shortmaterials.

5.3 Repair Parts Support

5.3.1 Support Criteria. In the NCF a wide range of CESE is used. Because of thedifferent design characteristics of each of these CESE items, different repair parts arerequired to meet the support requirements. The NCF initial outfitting repair parts isdesigned to support new or like-new CESE for the first 1,200 construction hours and iscomputed as two 10-hour shifts, seven days per week, for the first 60 days ofdeployment.

a. Allowance Parts List. The initial outfitting of repair parts is designed sothat each CESE item has a list of parts -- an Allowance Parts List (APL). From thesedata a publication called a Consolidated Seabee Allowance List (COSAL) is preparedand distributed to the NCF unit being supported, plus one copy to the requestingCommand and one copy to the Civil Engineer Support Office. The Naval ConstructionBattalion Center (NCBC) draws the required initial outfitting parts peculiar, calledModifier Code 98 kit, and parts common, called Modifier Code 96 kit and Modifier Code97 kit, and packages and ships the parts to the unit. Note that in correspondence theConsolidated Parts List is referred to as the COSAL, the repair parts peculiar as theMod 98, and the repair parts common as the Mod 96 and Mod 97.

b. Special Operating Units (SOU) New Receipts. SOUs will receive initialparts support for new receipts upon submission of the DD Form 1342, DoD PropertyRecord, to CESO Code 1575. Stock replenishment thereafter is the responsibility ofthe user.

5.3.2 Levels of Support. Each repair part listed on an APL is assigned a three-digitmaintenance code that identifies one of four levels of support: "O," "G," "H," or "D."The first digit is the lowest maintenance level authorized to remove the item. Thesecond digit indicates the lowest maintenance level authorized to repair the item. Thethird digit indicates the lowest maintenance level authorized to dispose of the item.

Level of Support Definition

O Major detachments with a maintenancecapability, as defined in Chapter 4, paragraph4-2.2.b

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G Major detachments with an intermediate levelmaintenance capability

H Main bodies with an intermediate maintenancecapability, as defined in Chapter 4, paragraph4-2.2.b(2)

D Depot level maintenance, not currently used bythe NCF

NOTE: Each higher level of support includes all lower levels. For example, "H" level includes "O" and"G" level items. When the second digit is "Z" the item is nonrepairable and should becondemned and disposed of at the level indicated in the first position maintenance codecolumn.

5.3.3 COSAL Arrangement. Each COSAL is arranged and divided into threeseparate parts.

a. Part I. Cross Reference List. Part I consists of three equipment crossreference lists used to determine which APL applies to which USN Number, but theyare sorted and printed in different sequences. Section A is printed in USN registrationnumber sequence; Section B is in EC (equipment code) sequence; and Section C is inAPL (allowance parts list) sequence.

b. Part II. Allowance Parts List. Part II consists of APLs arranged inidentification number sequence. The APL identification number is listed in both theupper and lower right corner of each APL page and consists of nine digits, such as950044121.

The Part II MAJOR SEQUENCE is based on the last four digits (950044121) ofthe APL identification number (low to high), which are commonly referred to as the APLnumber. Normally, one APL number covers the complete vehicle. Exceptions arevehicles such as truck-mounted water distributors (one APL for the truck and anotherAPL for the distributor), and mobile cranes (one APL for the carrier and another APL forthe crane).

The Part II MINOR SEQUENCE is based on the preceding three digits, such as950044121 for the fuel system group items. A list of groups covered in each APL isdisplayed on the first page of each APL, such as 950044121. The first two digits of theAPL number (950044121) are consistent in Naval Construction Force COSALsbecause they identify the APL as NCF versus shipboard.

c. Part III. Stock Number Sequence List. Part III consists of a Stock NumberSequence List (SNSL) and two repair part cross reference lists. The SNSL lists the

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COSAL provided repair parts arranged in National Item Identification Number (NIIN)sequence in the COSAL, to support a specified level of maintenance. The SNSL alsolists the APL numbers each part is stocked for, the unit price, and the total COSALquantity. The first cross referenced list is the manufacturer's part number to the NSN.The second list is NSN, in NIIN sequence to part number. If the NIIN is not included inthe COSAL, it will not be on these lists.

5.3.4 Repair Parts. Two basic types of repair parts are "parts peculiar," and "partscommon."

a. Repair Parts Peculiar. Parts applicable to a specific make and model ofequipment are Repair Parts Peculiar. All parts peculiar to a unit are listed on the APL.

b. Repair Parts Common. Common and consumable supplies that can beused on numerous types of equipment are Repair Parts Common. These items havebeen separated into a Repair Parts Common Assembly (NAVSUP Modifier 96 andModifier 97 kits) to reduce overstocking that could occur if these items were carriedwithin separate Repair Parts Peculiar Allowance Parts Lists. The Mod 96 and Mod 97kits are designed to supplement Repair Parts Peculiar for the first 60 days or 1,200construction hours of a contingency operation. The Mod 97 kits are packaged asModular Assemblies. A Mod 97 kit consists of 29 different kits, Mod 96 kit consists of19 different kits, each of which has been assigned an individual APL number. Thisallows Repair Parts Common Assemblies to be printed in the same COSAL format andarrangement as Mod 98 kits. Also, illustrated CESO catalogs are provided calledNAVSUP Modifier Code 96 and 97 Catalogs.

5.4 COSAL Allowance Changes

5.4.1 COSAL Deficiencies. Most Consolidated Seabee Allowance List (COSAL)deficiency reports result from errors on individual Allowance Parts Lists (APL).Because these same APLs are frequently used in other COSALs, any identified errormust be reported to CESO immediately on NAVSUP Form 1220-2, Allowance ChangeRequest/Report (Figure 5-1). If a NAVSUP Form 1220-2 is not available, the sameinformation should be submitted by letter to CESO Code 1574.

5.4.2 CESO Responsibilities. The Civil Engineer Support Office (CESO) shallthoroughly research each report to ascertain its validity and, where appropriate, CESOshall request that Navy Inventory Control Point (NAVICP) make necessary APLchanges. The activity originally submitting the report shall then be notified of theaction taken. Changes that affect several COSALs shall be listed in the CESOMaintenance Bulletin.

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FIGURE 5-1 Allowance Change Request/ReportNAVSUP Form 1220-2

5.4.3 Completion of NAVSUP Form 1220-2. Prepare an original and one copy (moreif required by Command) for each report submitted. Multiple errors may be listed onone form if they relate to the same APL and component identification group. Retainone copy for file and submit the original to CESO. Most reported problems requireextensive research; therefore, the originator should include all available informationand attach any supporting documentation; for example, VIN, line setting tickets,component model numbers/codes. The following detailed instructions are a readyreference.


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Block Entry

1 From: Originating unit To: CESO Code 1574 Via: Use only if requiredby the Command.

2 Date: Date the report was prepared. Serial Number: Sequential numberassigned by originator to track and identify the NAVSUP Form 1220-2.

3 APL/AEL/RIC Number: Allowance Parts List/Allowance EquipageList/Repairable Identification Code number and USN number that apply tothe report.

4 Status of Requested/Allowed Item: Check appropriate block(s).

5 National Stock Number (NSN) or CAGE and Part Number: Stock numberor code and part number of item affected by the change. If a request ismade for the replacement of one item with another, enter the item to bedeleted first, followed by the item recommended as the replacement.

6 Equipment/Component (E/C) or Item Nomenclature: Enter nomenclaturecorresponding with NSN or CAGE and part number.

7 Unit of Issue: Self-explanatory.

8 Unit Price: Not required by CESO.

9 Present Quantity Allowed: How many are shown on present APL?

10 New Total Quantity: How many should be shown on APL?

11 Extended Value of Change: Not required by CESO.

12 Justification: Indicate reason for requested change. If existing item isincorrect, explain why it doesn't work.

13 Copy To: For internal use as required by Command.

14 Signature: Requires signature of person authorized to report/requestallowance changes, usually the Maintenance Supervisor.

15 First Endorsem*nt: Leave blank. This block will be used by CESO toindicate to the submitter what action has been taken.

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NOTE: Manufacturers identify vehicle component parts with unit/division codes.Forward copies of line set tickets, bill of materials, calibration codes,service parts identification labels, certification labels, or any partsidentification information associated with a piece of equipment, with theNAVSUP Form 1220-2.

5.5 Technical Manuals

5.5.1 Provision of Technical Manuals. An effective equipment managementprogram needs technical data and guides for each item of equipment. Within the NCF,operator manuals, lubrication charts, parts manuals, and shop repair manuals areincluded in each unit's parts peculiar COSAL under NCBC Port Hueneme local stocknumber "0NL-7610-LL-Lxx-xxxx." The quantity of technical manuals (TM) is determinedby the same methods used for repair parts. This provides one copy for each piece ofequipment of the same make and model assigned to the unit; two copies for two piecesof the same make and model; three copies for three to eight pieces of the same makeand model; and four copies for nine to twenty pieces of the same make and modelequipment.

5.5.2 CESO Responsibilities. The Civil Engineer Support Office directs andadministers the technical manual support program for NCF Units and requiresequipment manufacturers to furnish the appropriate TMs with every purchase. TheseTMs can be military (U.S. Army, USMC, USAF), Commercial (standard manufacturers),or modified Commercial (standard manufacturers TMs modified to meet specificrequirements).

5.5.3 Construction Battalion Center Responsibilities. Based on COSALcomputations, NCBC Port Hueneme provides TMs to NCF units with the repair partspackup.

5.5.4 Manual Maintenance. All NCF units shall maintain all TMs listed in theirCOSAL. Inventory control of TMs must be maintained through periodic inventories andcheck-out procedures because replacement manuals for older equipment are usuallyhard to obtain. Manuals in excess of COSAL quantities must be returned to NCBC PortHueneme marked for "M3 Stock." If the COSAL lists incorrect TMs or does not list allthe required TMs, submit a NAVSUP Form 1220-2 to CESO in accordance withparagraph 5.4.3. Technical Manuals that are lost, damaged, worn out, or otherwiseunserviceable shall be replaced by submission of funded requisitions to NCBC PortHueneme. The requisitions shall include the TM stock numbers from the COSAL. Ifnot available all TM identification and equipment identification that includes USNnumber, make, model, year of manufacture, serial numbers, and original procurementcontract number, will be provided.

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5.6 Issue Request Document

56.1 Single Line-Item Consumption Document. NAVSUP Form 1250-1, SingleLine Item Consumption Document (Figure 52), is used as authorization to drawmaterial from the storeroom and to request not in stock (NE) or not carried (NC) itemsfrom the unit supply. NAVSUP Form 1250-l is a seven-part snap set with copiescolored white (original), white (copy), green, blue, pink, yellow, and buff (hard back).Colored copies of the NAVSUP 1250-l will be distributed in accordance with NAVSUPP-485, Afloat Supply Procedures, Chapter 6 and the Seabee Supply Manual 4400.3,Chapter 6.


FIGURE 5-2. Single Line-Item Consumption DocumentNAVSUP Form 1250-1


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NAVSUP Form 1250-15.6.2 Completion of NAVSUP Form 1250-1. The NAVSUP Form 1250-1 shall beprepared, processed, and transmitted in accordance with NAVSUP P-485 anddirectives such as the Seabee Supply Manual, 4400.3. The forms shall be preparedwith either a ballpoint pen or typewriter. Confusion between the numeral zero and theletter O shall be avoided by using the communication 0 (or virgule) for zero. A detailedexplanation of each of the form's data blocks that pertain to maintenance personnel islisted below. Blocks marked with an asterisk (*) must be completed by maintenancepersonnel before submitting the form to Supply.

Block Entry

*1 Material Request Date. Enter the Julian date that the form is submitted toSupply.

*2 Department No. Enter the internal control number assigned to each formsubmitted to Supply for procurement of material.

*3 Urgency. Enter the Urgency-of-Need Designator (UND) "A," "B," or "C" asappropriate. UNDs are defined as follows:

UND A. The requirement is immediate. Without the material, theunit cannot perform its mission.

UND B. The requirement is immediate or shall be in the future.Without this material, the unit's capability shall be impaired.The designator can be used to order stock for mission-essential equipment when the last (minimum replacementunit) item has been issued off the shelf.

UND C. Routine requirements.

*4 Required Delivery Date (RDD). Enter the Julian date that delivery of the materialis required. Entered only when the required item is not in stock (NIS) or notcarried (NC) and the priority authorized will not provide timely delivery.

5 Location. Supply entry.

6 Selected Item Management (SIM/Non-SIM). Supply entry.

7 Material Issue Date. Supply entry.

*8 Noun Name or Reference Symbol. Enter nomenclature or noun name ofthe item requested.

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Block Entry

*9 Failed Part Replacement (FPR). Annotate it. For example, areplacement pump failed (did not wear out).

10 Allowance Parts List/Allowance Equipage List/Component Identification(APL/AEL/CID). Enter the APL number or TOA assembly number of theequipment for which the item is requested.

11 Inventory. Supply entry.

12 Not In Stock/No Carried (NIS/NC). Supply entry.

13 Unit Identification Code (UIC). Prefix the UIC by the appropriate servicedesignator code: "R" for Pacific, "V" for Atlantic, and "N" for other units.

14 Work Center Code. Supply entry.

15 Job Sequence Number (JSN). The JSN is a four-digit numeric. When thematerial being documented is not identified to a specific ERO, such asPre-Expended Bin (PEB), and SHOP USE material, the JSN block shallbe filled with zeros. When JSN "0000" is used, print "PEB" or "SHOPUSE," as applicable in Remarks Block 29. For maintenance and repair ofspecific CESE items, each ERO shall be given a JSN sequentiallyassigned between the numbers 0001 and 9999.

*16 Enter "Z100000" except for PEB or SHOP USE material, for which"X000000" is entered.

17 Equipment COSAL Supported Yes/No. Supply entry.

18 Source Code. Supply entry.

19 Cognizance (COG). Enter the numeric-alpha cognizance symbol of theNSN listed in Blocks 21 and 22.

21/23 National Stock Number/Navy Item Control Number (NSN/NICN); includesSpecial Materials Identification Code (SMIC), if applicable. For partnumber items, the Commercial and Government Entity (CAGE) must beindicated, followed by the part number. When the manufacturer's partnumber consists of ten digits or less, the part number shall begin in thesecond position of Block 22 and may continue through Block 23. Thefive-digit CAGE Code, if known, shall be entered in Block 21 and the firstposition of Block 22. If the CAGE Code is not known and cannot be

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determined, Block 21 and the first position of Block 22 shall be left blank.When a part number exceeds ten digits, an asterisk (*) shall be entered inthe first position of Block 21 and a corresponding asterisk shall beentered in data Block 29 preceding the CAGE/part number.

When a part number exceeds ten digits, an asterisk (*) shall be entered inthe first position of Block 21 and a corresponding asterisk shall beentered in data Block 29 preceding the CAGE/part number.

*24 Unit of Issue (U/I). Enter unit of issue.

*25 Quantity. Enter quantity requested.

26 Unit Price. Enter unit price of material.

27 Extended Price. Enter unit price times quantity.

28 Fund. Supply entry.

*29 Remarks. USN number and equipment description data when there is noAPL. Enter additional information pertinent to the requested item. Forparts without an NSN, enter the manufacturer's five-character CAGEcode, part number, technical manual title and publication number, pagenumber, figure number, and item number.

*30 Approved by. Signature of the Maintenance Supervisor or the designatedrepresentative.

31 Received by. Signature and grade or rate of the person who receives thematerial.

A Requisitioned Quantity (Reqn Qty). Supply entry.

B Requisition Number (Reqn No). Supply entry.

C Obligated Amount (Obl Amt). Supply entry.

D Posted. Supply entry.

E Supply entry.

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5.6.3 Nonavailability of Parts. If the required part is not immediately available,Supply shall annotate the NAVSUP Form 1250-1 with data that concerns like items onorder but not received, mark the form NIS (Not In Stock) or NC (Not Carried) and returnthe form to the mechanic. The Maintenance Supervisor or higher authority shall assignpriority and authorize the part to be ordered. Cost Control shall assign a departmentorder number for each part ordered, starting with the number 0001, and forward thecopies back to Supply for ordering. Parts on order are called "parts pending" if theywere ordered to replenish stock. If parts were ordered for a specific USN number ofCESE, they are called "direct turnover" (DTO) parts.

5.7 Repair Parts Status and Accountability

5.7.1 Direct Turnover Parts Procedures. The Maintenance Supervisor assignspriorities for all NAVSUP Forms 1250-1 marked NIS or NC, and completes Blocks 3and 4. The Maintenance Supervisor (or higher authority) authorizes all NAVSUPForms 1250-1 for procurement by signing Block 30.

All NAVSUP Forms 1250-1 for NIS or NC material must pass to the CostControl/DTO Clerk who enters an order number in Block 2 of the form, annotates theDirect Turnover (DTO) Log, annotates the Repair Part Summary Sheet, and thensubmits the form to the unit Supply.

Supply completes the ordering actions and issues a Procurement Document.Supply shall assign a requisition number to each Procurement Document, and entersthis requisition number in Block B of the form, and returns the yellow (Y) copy to theCost Control/DTO Clerk.

The Cost Control/DTO Clerk enters the requisition number on the DTO Log andthe Summary Sheet, and files the yellow copy with the correct Summary Sheet. TheCost Control/DTO Clerk shall maintain accountability and status of all parts on order byperiodically requesting status from Supply. When Supply receives the ordered repairpart, a copy of the NAVSUP Form 1250-1 is forwarded to the Cost Control/DTO Clerkwho must then determine if the part is still required.

Questionable items shall be discussed with the Maintenance Supervisor. Partsthat are not required shall not be stored in the DTO bins; they shall be returned toSupply for return to stock, in accordance with Supply regulations. The CostControl/DTO Clerk tags each repair part with the correct USN number, PM Group, andthe yellow (Y) copy of the NAVSUP Form 1250-1, and dates the DTO Log and theSummary Sheet to show that the item was received.

The part is stored in the DTO bin, and the pink (P) copy of the form is filed withthe appropriate Summary Sheet. The Summary Sheet can now be used as a record toshow what parts were stored in the DTO bins.

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When the part is issued, line through the received date (column 6) with a yellowmarker pen to show that the part is no longer in the bin. If the received part is for adeadlined piece of equipment, notify the Maintenance Supervisor who decides ifenough parts are available to restart work on the vehicle.

Each time an Equipment Repair Order (ERO) is issued, the Cost Control/DTOClerk checks the Repair Parts Summary Sheets to determine if parts are stored in theDTO bin for the USN number. If so, the Cost Control/DTO Clerk attaches a note to theERO to alert the Shop Supervisor who shall ensure that the parts are either used orreturned to Supply. The DTO bin for the PM group that was worked through the shopyesterday should be empty today, because all parts should have been used or returnedto Supply. The only exception is when all the required parts have not been received fora vehicle.

5.7.2 Direct Turnover Status-Keeping Records. Each department that ordersmaterial is required to maintain records to manage and control requisitions. Thisinformation must be maintained in a standardized and logical manner, since logprocurement lead times and periodic rotation of units and personnel increase thechanges that the part will be received by someone who did not originally place theorder. The unit's Cost Control/DTO Clerk shall maintain the maintenance shop's DTOrecords.

When requesting status from Supply, the Cost Control/DTO Clerk must be ableto identify the requisition number in which he is interested. Accurate DTO recordsallow the Cost Control/DTO Clerk to identify the USN numbered equipment for whicheach part was ordered. The DTO repair parts status keeping system described in theparagraphs that follow provide excellent accountability with minimum effort. Thissystem consists of two records designed to be used together: (1) the DTO Log (Figure5-3), and (2) the Repair Parts Summary Sheet (Figure 5-4). These records may bekept in the form of a book or a loose-leaf binder. In addition, a secure area to storereceived parts must be available.


Julian Date PMG USN NSN Desc. Qty. PRI Req. No. Rec'd.

0001 3003 01 48-00123 2815-00-739-6098 Valve 1 C 4010-21110002 3003 01 48-00123 2815-00-962-5622 Spring 1 C 4010-21120003 3010 06 96-11031 2810-00-950-8385 Injector 6 A

FIGURE 5-3. Direct Turnover (DTO) Log

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5.7.3 Direct Turnover Log Maintenance. Fill in the columns in the DTO Log (Figure5-3) as follows:

Column Entry

1 Department Order Number. Enter the internal control number assigned toeach NAVSUP Form 1250-1 submitted to Supply, numbered in sequencestarting with number 0001. This column is maintained so that the lastNAVSUP Form 1250-1 entered is the last part ordered.

2 Julian Date. Enter the date the NAVSUP Form 1250-1 was submitted toSupply.

3 PM Group. Enter the preventive maintenance group in which the USNnumber is assigned.

4 USN Number. Enter the USN registration number of the vehicle for whichthe part was ordered.

5 NSN Number. Enter the NSN or the CAGE and part number of theordered item.

6 Description. Enter nomenclature or noun name of ordered item.

7 Quantity. Enter the amount ordered.

8 Priority. Enter the priority letter/number.

9 Requisition Number. Enter the requisition number from Block B when theNAVSUP Form 1250-1 yellow (Y) copy is returned from Supply.

10 Received. Enter the date received.

5.7.4 Repair Parts Summary Sheets. Repair Parts Summary Sheets (Figure 5-4)show all parts on order for each vehicle. One sheet is maintained for each assignedUSN number, and the Repair Parts Summary Sheets are filed in PM group order. Allpreventive maintenance EROs go to the Cost Control/DTO Clerk to avoid accidentalreordering of items and to allow the clerk to attach notification (DD Form 1250-1) to theERO to show that the parts are in the DTO bin. Repair Parts Summary Sheets providereference to determine the quantity of parts received from a multiple order, such asparts for an engine overhaul. When equipment is to be transferred or disposed of, theRepair Parts Summary Sheet is used to identify outstanding requisitions so that theymay be canceled.

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Date Dept. No. Req. No. UND Nomenclature Follow-Up Rec'd.

96018 0009 2021-2211 C Gasket Set 1/31 2/2896189 0161 2230-2713 B Injector 8/28 9/15 10/2 10/1196330 0218 B Raincap

FIGURE 5-4. Repair Parts Summary Sheet

a. Repair Parts Summary Sheet Maintenance. The columns required on aRepair Parts Summary Sheet are listed below and explained as follows:

Column Entry

Header Equipment Code and USN Number. Fill in numbers. One sheet for eachUSN number.

1 Julian Date. Enter the date the NAVSUP Form 1250-1 was submitted toSupply.

2 Department Order Number. The number entered in Block 2 of NAVSUPForm 1250-1 prior to submittal to Supply. This number serves as a cross-index between the DTO Log and the Repair Parts Summary Sheet.

3 Requisition Number. Enter the requisition number from Block B of theNAVSUP Form 1250-1 when the yellow (Y) copy of the form is returnedfrom Supply.

4 Urgency-of-Need Designator. Enter the urgency of need designator(UND) from Block 3 of the NAVSUP Form 1250-1.

5 Nomenclature. Enter description or noun name of the ordered item.

6 Follow-Up. Enter dates when Cost Control/DTO Clerk requested statusfrom Supply.

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Column Entry

7 Received. Enter the date the ordered item is received. This columnshould allow room to explain and cross-reference cancellations, partialshipments, and reorders. Always enter the new Department OrderNumber on all reorders.

b. Deadline Parts Action. The same procedure is followed for DeadlineParts Action as outlined above, except that the Repair Parts Summary Sheet is filedwith the complete Equipment Repair Order in the deadline file.

5.7.5 Direct Turnover Parts Storage. The DTO bins require a secure area largeenough to contain 40 cubes measuring 12 inches by 12 inches by 12 inches (minimum)to store DTO parts. Each cube must be labeled with a Preventive Maintenance Group.When DTO parts are received, they must be placed in the cube that corresponds to thePM group of the equipment that require the parts. This area must be able to be locked,and must be remote from the repair parts room.

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Note: Definitions and terms pertinent to this publication are as follows:

Administrative Use Motor Vehicles. The term "administrative use motor vehicles"means all wheeled-type pneumatic-tired motor vehicles normally of commercial design andtransport type which are used for the movement of supplies, personnel, and equipment inproviding administrative logistic support to installations or activities, including support ofGovernment personnel at contractor-operated facilities. Vehicles of military design mayalso be designated and used for administrative purposes in which case they are soclassified.

Automotive Vehicles. The term "automotive vehicles" includes trailers and allself-propelled motor vehicles designed for highway or cross-country operations. Specifically included are buses, sedans, trucks, carryalls, station wagons, ambulances,refuelers, defuelers, truck trailers, brush, structural, aircraft fire fighting, and rescueoperation trucks. It does not include bicycles, vehicles designed primarily for use on rails,construction equipment, materials handling equipment, amphibious vehicles, or vehicles(with or without armor) designed for active participation in combat.

Base. The word base (on base/off base), as used in this publication means: "within the perimeter boundaries of a U.S. Government installation."

Budget Year. This term is defined as the year two years after the current year.

Bus. A vehicle specifically designed and manufactured to carry more than 16passengers (including the driver).

Civil Engineering Support Equipment (CESE). The term "Civil EngineeringSupport Equipment" is synonymous with the term "transportation equipment" used in thispublication. CESE is a procurement budget term referring to equipment for whichCOMNAVFACENGCOM has the responsibility for determining requirements, procuring,and assigning. The equipment includes automotive vehicles, construction, railway, firefighting, and mobile weight handling equipment. Weight handling equipment such asportal, gantry, jib and other facility cranes normally fixed are not classified as CESE.

Claimant. Claimant or Major Claimant, as used in this publication, is an Echelon IICommand, responsible for inventory objectives assigned to activities for Civil EngineeringSupport Equipment (CESE).

Commercial Motor Vehicle. A commercial motor vehicle is defined as being avehicle that (1) has a manufacturer’s gross vehicle weight rating (GVWR) or grosscombination weight rating (GCWR) of 26,001 pounds or more, or has a GCWR, inclusive of

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a towed unit with a GVWR of more than 10,000 pounds, or (2) is designed to carry 16 ormore passengers, including the driver, or (3) is of any size and used in the transportation ofhazardous materials in a quantity requiring placarding by federal law or regulations.

Construction Equipment. The term "Construction Equipment" means allmechanical equipment used in the construction, alteration, or repair of buildings, bridges,roads, or other kinds of real property. It includes pile drivers, power shovels and craneswith special attachments, road rollers, tractors, scrapers, plows, street sweepers, sprinklecarts, and the like; and portable boilers, pumps, and air compressors. It also includes suchstationary machines and mechanical apparatus as rock crushing plants, concrete batchingand mixing plants, and similar equipment used exclusively in the construction andmaintenance of public works. When used as a general term "Construction Equipment"includes mobile weight handling equipment.

Current Year. This term is defined as the fiscal year during which the inventoryobjective and requirements review is to be submitted.

Defense Business Operating Fund (DBOF) Activities. DBOF activities are thoseactivities engaged in producing goods or providing services on a reimbursable basis. Forthe purposes of this instruction, DBOF activities are those activities authorized to purchaseClass III property from their revolving fund. Examples of DBOF activities are navalshipyards, public works centers, research laboratories, and weapons stations.

Engineering Field Activity (EFA). The term “Engineering Field Activity” as used inthis publication refers to the Commanding Officers of the Chesapeake, Mediterranean,Northwest, West, and Great Lakes activities of the Engineering Field Divisions (EFDs).

Engineering Field Division (EFD). The term "Engineering Field Division" as usedin this publication refers to the Commander/Commanding Officer of the Pacific, Atlantic,Northern, Southern, and Southwestern Divisions of COMNAVFACENGCOM.

Expense Items. Expense items are equipment with a unit cost of less than$100,000 which are not designated for centralized, individual item management. COMNAVFACENGCOM is the central manager for CESE. Accordingly, all CESE listed inthe CASEMIS descriptive reference table will be included in the procedures of this manualregardless of the unit cost.

Hire of Motor Vehicles. This term includes charter or rental arrangements withcommercial contractors or with the General Services Administration from its interagencymotor pools. Hire of motor vehicles is further defined as "charter" when the driver isprovided by the contractor, and as "rental" or "lease" when military or civilian personnel ofDoD are used as drivers.

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Incidental Driver. A person, other than a motor vehicle operator, required tooperate a motor vehicle to carry out their assigned duties.

Inventory. This term is defined as the equipment on-hand and carried on theactivity plant account records. This equipment shall be used to fill authorized inventoryobjectives. Inventory excess to inventory objectives shall not be acquired or retained fortemporary convenience.

Inventory Objective (IO). This term is defined as the quantity of equipmentauthorized to be held in inventory. The sum of each equipment code authorized Navy-widebecomes the inventory objective and is utilized in the annual CESE budget.

Maintenance. The term "maintenance" or "preventive maintenance" as used in thispublication denotes all work functions performed on transportation equipment to determine,prevent, or correct physical damage and mechanical malfunctioning in the degreenecessary to continue or restore the equipment to a safe and serviceable condition. Theterm "maintenance" includes the functions designated as inspection, lubrication,adjustment, service, repair, rebuild, part replacement, overhaul, and rehabilitation.

Material Handling Equipment (MHE). The term "material handling equipment"means all self-propelled and conveyor equipment used in storage and materials handlingoperations in and around warehouses, shipyards, industrial plants, airfields, magazines,depots, docks, terminals, and on-board ships. Included are warehouse tractors, forklifttrucks, rough terrain forklift trucks, pallet trucks, conveyors and conveyor systems, andstraddle carrying trucks. The Naval Supply Systems Command (NAVSUP) has cognizanceover MHE.

Motor Vehicle. Any self-propelled vehicle designed and operated for transportingproperty or passengers.

Motor Vehicle Operator. A person regularly required to operate a motor vehicleas their primary employment responsibility.

Non-passenger Carrying Vehicles. The term "non-passenger carrying vehicles"means conventional type trucks and trailers that in general are not primarily intended fortransportation of personnel. Although scooters, motorcycles, multiple-drive weaponscarriers, jeeps, and prime movers can be used to transport personnel, all are classed asnon-passenger carrying vehicles.

Overhaul. To disassemble/dismantle in order to examine thoroughly and makeneeded repairs to an individual component.

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Overseas Command. The term "overseas command" includes certain Fleet andForce commands in overseas areas that have responsibilities for field coordination controlof transportation equipment matters.

Passenger Carrying Vehicles. The term "passenger carrying vehicles" meanssedans, station wagons, ambulances, and buses.

Public Works Department (PWD)/Public Works Center (PWC). PWDs andPWCs have the mission of providing the full range of public works services, includingutilities, facilities maintenance, housing, transportation, engineering services, shorefacilities planning support, and all other public works support required by operating forces,dependent activities, and others located at, and in the vicinity of, the naval complex beingserved.

Railway Equipment. The term "railway equipment" means all Navy-ownedlocomotives and rolling stock designed primarily for use on rails.

Remanufacture. The term "remanufacture" is defined as a process involving therepair of an asset to such an extent that it meets the characteristics typical of the same typeof equipment presently coming off the production line. In general, this process requires thereplacement of approximately 80% of the components of the asset with new state of the artparts and systems.

Repair. The term "repair" is defined as those maintenance functions which restoreindividual parts, components, or assemblies of an equipment unit to a safe, serviceablecondition. The term "repair" includes unit overhaul and unit replacement.

Resource Sponsor. A resource sponsor is a Deputy or Assistant Chief of NavalOperations (DCNO/ACNO) or Director of a Major Staff Office, who is responsible forprogramming all resources to support his/her specific mission area. The ResourceSponsor for all Navy OPN funded CESE is N4 (Deputy Chief of Naval Operations,Logistics).

Service Life Extension Program (SLEP). The term "SLEP" is defined as anyone-time group of major repairs/overhauls specifically planned and scheduled over alimited period of time which has the effect of extending the service life of the equipment twoor more years.

Special Use Vehicles. The term "special use vehicles" describes all vehicles nototherwise classified as administrative use motor vehicles. It is used to officially designatethose vehicles which may be excluded from the general utilization program. It is applicableto those vehicles which are commercially designed to achieve a purpose which precludesits use in day-to-day, over-the-road operations. Examples of such vehicles are fire trucks

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and wreckers. The term includes vehicles originally designed for general transport but towhich a unit of equipment has now been affixed which precludes its use as anadministrative use motor vehicle. It does not include a unit otherwise used as anadministrative use motor vehicle, but to which is temporarily attached (as a local expedient)an item of equipment such as a snowplow blade. The determination that the specialpurpose category applies will be made by the TEMCs.

Specialized Equipment. The term "specialized equipment" describes vehicles orequipment which are designed, developed, and constructed for any office or command forits own predominant use in performance of a service peculiar to that command or office. Itincludes equipment which, though built with a standard engine and chassis, are otherwisemodified to such a major extent that it can only be used by the specific command or office. This type equipment would normally be funded for by the specific command with sole useand/or ownership.

Standard Family Equipment Items. Standard family equipment items arecommercially available and represent equipment designs/configurations that will meet mostactivity transportation requirements. Selection of items from the standard family ofequipment should be made to the maximum extent possible since standardization by makeor model is not permitted.

Transportation Equipment. The term "transportation equipment" used in thispublication includes all types of automotive vehicles, construction, railway, fire fighting, andmobile weight handling equipment.

Transportation Equipment Management Center (TEMC). This term means thecomponent within NAVFACENGCOM EFDs located in Norfolk and Pearl Harborresponsible for providing technical assistance to designated Commands/Major Claimantsand to all field activities on a geographic basis, on transportation equipment inventoryobjectives and for administering the assignment, replacement, disposal, maintenance, andutilization of transportation equipment. Also, for the purpose of this publication, CESOCode 157 and the Equipment offices of COMSECONDNCB and COMTHIRDNCB performmany of the same functions as LANT/PAC TEMCs and are considered TEMCs for theNCFs and SOUs.

Weight Handling Equipment (WHE). The term "weight handling equipment"includes mobile or transportable truck, crawler and railway mounted locomotive cranesnormally used for lifting, moving, and placing heavy material or equipment. The term alsoincludes captive cranes of the gantry/portal and hammerhead type which are not includedin the CESE program. (For detailed WHE terms and instructions, see NAVFAC P-307).

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1. Biennial Allowance And Requirements Review. Under the automated CivilEngineer Support Equipment (CESE) Biennial Allowance and Requirements Review(BARR) system, each allowance holder or designated activity will receive a BARRprintout (Figure C-1) by 15 August. The BARR printout lists the equipment in thecurrent allowance for that designated activity or allowance holder. For each equipment,the printout lists the Equipment Code (EC), USN number, description, model, year,location, and condition code. The printout also provides information about the lifeexpectancy in years, eligible replacement year, authorized allowance, number of pieceson hand, and due in. It also provides space for annotation by the allowance holderabout current year requirements, priority, budget year requirements, and remarks. Each activity will review the BARR, annotate any necessary changes, and return theupdated report to CESO Code 1575 prior to 1 October of the biennial year. Every effortwill be made to replace equipment in accordance with the needs and prioritiesidentified by the activity within the constraints of equipment availability and budget.

2. BARR Printout. A detailed explanation of the CESE Biennial Allowance andRequirements Review printout follows.

a. Headings

(1) Allowance EC (Equipment Code). Completed by CESO. Indicatesthe current authorized EC. The ECs are used to classify equipment by type andtechnical characteristics. For example: EC 010401 is a standard compact sedan; EC010402 is the same sedan with air conditioning. The ECs that end in "00" arenonstandard equipment procurements.

(2) DESC (Description). Completed by CESO. A 40-characterdescription of the allowance EC.

(3) Life Expectancy. Completed by CESO. The number of years oflife expected to be derived from items of that EC. Replacement of an item, however,must be based on its use, condition, and ability to perform. Budget constraints requireactivities to extend equipment life to its maximum effective use.

(4) Allow QTY (Allowance Quantity). Completed by CESO. Indicatesthe current authorized allowance for the EC.

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(5) ABFC/TOA. Advanced Base Functional Component/Table ofAllowance. This column pertains to Third Naval Construction Brigade(COMTHIRDNCB), Second Naval Construction Brigade (COMSECONDNCB),Construction Battalion Units (CBU), Reserve activities, and the Naval Beach Group(NBG) community. Any change or reductions in this column will require ABFC/TOArevisions and coordination between the respective activity that requests the changeand its counterpart via CESO Code 155.

(6) Due In. Completed by CESO. The number of items of that ECfrom transfers and procurements not yet delivered at the time the report was produced.This information is a direct extract from files at CESO and does not require update bythe activity.

b. Columns

(1) Actual EC. Completed by CESO. The actual equipment code ofthe equipment.

(2) USN/USNG NO. USN/USNG Number. Completed by CESO. Alist of the USN/USNG numbers of each piece of equipment under the allowance ECheld by the activity.

(3) DESC. Description. Completed by CESO. A 15-characterdescription of each piece of equipment.

(4) MFR/Model. Manufacturer and Model. Completed by CESO. Themake and model of each USN number.

(5) YR. Year. Completed by CESO. The year of manufacture of eachUSN number.

(6) LOC. Location. Completed by CESO with information furnished bythe activity.

(7) ASSN CD. Assignment Code. Completed by CESO.

(8) COND. Condition. Completed by CESO with information furnishedby the activity. Activity annotates to reflect any recent change in condition; overhaul oraccident damage could either better or worsen the condition previously reported toCESO.

(9) Year Replaceable. Completed by CESO. Indicates the year (B =budget, C = current) in which the item is eligible for replacement. No entry in thiscolumn indicates the item is not eligible for replacement in either the budget or currentyear. An entry of "OA" identifies equipment retained by the activity that is overaged; past replacement eligibility based solely on age.

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(10) Excess/Remarks. Completed by CESO to obtain information aboutexcess or overage equipment retained by the activity; if the quantity on hand, less thecurrent year replaceables and due ins, exceeds the authorized allowance an excess iscreated. Similar entries may be made by the activity.

(11) PRI. Priority. Completed by the activity. Enter a priority for fillingthe current year requirements for each item of equipment. A priority entry is mandatoryfor every item in which a current year requirement is identified, because it is probablethat funds available for procurement will be inadequate to satisfy all requirements. Priority numbers shall run sequentially from "1" through to the total number ofequipment line item requirements submitted, and each number shall be used only once.An activity that reports for more than one subordinate activity shall integrate allsubordinate priorities so that each number appears only once in the report.

c. Summary

(1) Total EC On Hand. Completed by CESO. Total of all CESE heldby the activity against the allowance EC.

(2) Current Year Replaceable. Completed by CESO, but annotated bythe activity, to reflect the information in paragraph b.(10) above.

NOTE: The activity must take into account the age, conditioncode, number of due ins, priority, and total allowancefigures.

(3) Budget Year Replaceable. Completed by CESO. Provides forfuture planning purposes.

3. Technical Assistance. Staff technical assistance is available from CESO Code1575. CESO shall conduct conferences with Allowance Holders to ensurecomprehensive allowance reviews, as shown in the non-rolling stock BiennialAllowance and Requirements Review, NAVFAC Form 11200/37 (Figure C-2).

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FIGURE C-2. Non-Rolling StockBiennial Allowance and Requirements Review


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1. Objective. Attachment management follows the same basic principles asUSN and USNG number control. Proper registration and management areessential to prevent attachments from becoming separated from the basicmachine and lost or inadvertently discarded. Proper stowage and preservationwill also help prevent expensive attachments from being rendered useless byoxidation and damage.

2. Attachment Identification. Attachments are accessories to constructionequipment that enable the basic equipment to perform its function or to addversatility to the equipment. Some attachments are usable with many differenttypes of equipment, whereas some can be used only by a particular make andmodel machine.

a. Attachment Codes. Attachment codes have equipment codes (EC)starting with an alpha character. Attachment identification numbers are providedfor permanent positive identification of each attachment. Attachment IDnumbers contain three separate segments: (1) prefix, (2) acronym, and (3)sequential number which identify the attachment. The following are examples.

ID Number Segment Description

Example A

255-BH-001 Prefix is 255 Indicates either manufacturer’s makeand model or attachment size (TableD-1): P&H Model 255-A-TC.

Acronym is BH An abbreviation for the noun name ofthe attachment: backhoe.

Number is 001 Sequential number assigned by CESOwhen the attachment is registered.

Example B

11-DB-10 Prefix is 11 Attachment size (Table D-1): 2 cubicyards.

Acronym is DB An abbreviation: drag bucket.

Number is 10 Sequential number.

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Attachment Identification numbers (Table D-1) are two inches high and shall bepermanently welded to that portion of each attachment least subject to normalwear. Where it is not desirable to weld directly on the attachment, as in the caseof crane booms and hooks, the ID number shall be welded on a metal plate ofappropriate size and then permanently fixed to the attachment.

b. USNG-Numbered ISO Containers. ISO containers are USNG-numbered items which are recorded as attachments and managed like CESE.

3. Attachment ID Number Assignment. Attachments to CESE are notassigned permanently Navy numbers until they reach the initial AllowanceHolder. Therefore, units may receive attachments that do not have permanentID numbers. In this event, the following procedures are necessary.

a. ID Number Request. The receiving activity shall request an IDnumber by initiating an Equipment Attachment Registration Record Card,NAVFAC Form 6-11200/45 (Figure D-1) for each attachment. After thisregistration card is completed in accordance with the following instructions, twocopies shall be submitted to CESO (Code 1575) via the Allowance Holder, ifappropriate. Retain one copy in the appropriate equipment history jacket.

Block Remarks

1 From Column 1 to the Equipment Shipping Specification.

2 thru 12 Self-explanatory.

13 thru 16 If attachment is peculiar to only one type machine, completethese blocks.

17 All items, such as shear-leg, crowd and rehaul assembly,lagging, high and low gantry.

18 USN number to which assigned.

19 and 20 Self-explanatory.

21 CESO will complete.

22 Enter if known; if unknown, CESO will complete.

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First Segment List of Attachment Identification Numbers

Prefix Manufacturer Model Prefix Manufacturer Model

R2 Burch R2-23 164A Trojan 164A5T Flink BDWS40 170 Hough H70D6 Northwest 6 175 Wain Roy Corp 175B06 Euclid 06-26 L175B International L175BW7 Case W7D 200 MRS 200T8 Caterpillar D8 201 Killefer 201DW8 Case W88 250 International 250W9 Case W90S L250 Lima 250TSB10 Bucyrus Erie M108 255 P&H 255-ATCK10 Koehring (MKT) DE10 305 Koehring 305-1AW10 Case W10D-5 325 P&H 325TCT15 International TD-15 335 Koehring 335-2AL16 Tractomotive Pettibone TL-16MD 450 Ware 450ED20 McKiernan Terry DE-20 500 Baldwin Lima Hamilton 500TT20 International T20 600 Warner & Swasey G60022B Bucyrus Erie 22B 604 Lima Locomotive 604T24 International TD-24 640 P&H 64025 Northwest 25 644 John Deere JD644AT25 International TD-25 655 P&H 655A30 Bucyrus Erie 30B 660 Warner & Swasey G66032 Lorain (THEW) MC-32M T725 Bantum Koehring T725A37 Bay City 37 955 P&H 955AQ43 Quick Way MCM43 970 Melrose44 Baldwin Lima Hamilton 44-SC 2460 Warner & Swasey M-246050 Hough H50C 3616 International 3616K50 Hanson Pettibone 50TK 3636 International 3636T50 Oliver 550 4625 Vibrator Compactor 4625T55 Caterpillar 955H 8240 Euclid65 Baldwin Lima Hamilton 65 FAX Silent Hoist FAX70 Linkbelt HC-70 JD John DeereT70 Oliver 770 MBF Miller 550872 Terex GMC 72-31FL PN Pontoon (No Mfr)V72 Essick V-72-M RF Rockland RF-380 Northwest 80D RG Ray GO100 Garwood 100-BT TV Buffalo Springfield103 Fieco Corp VR Vibra Plus CH-43103MC Eimco WR Wain Roy Corp118 Galion 118T YIW Young Iron Works110 Pettibone

Alternate first segment of ID number when attachments are buckets or other nonpeculiar items

Prefix Size Prefix Size

0 No size indicated 8 1-1/4 CY1 1/8 CY 9 1-1/2 CY2 1/4 CY 10 1-3/4 CY3 3/8 CY 11 2 CY4 1/2 CY 12 2-1/4 CY5 5/8 CY 13 2-1/2 CY6 3/4 CY 14 Larger than 2-1/2 CY7 1 CY

Table D-1

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b. CESO Verification. Upon receipt of a NAVFAC Form 6-11200/45,CESO will verify the information, assign an identification number if required,enter all available data into the CASEMIS inventory system, and returncompleted copies of the registration card. The attachment ID number shall beplaced in the Allowance Holder’s inventory in CASEMIS, which then causes anEquipment Identification Load Sheet for the newly registered attachment to beforwarded to the Allowance Holder.

c. ID Number Permanently Affixed. Upon receipt of the returnedNAVFAC Form 6-11200/45, the custodian shall permanently fix the ID number tothe attachment in accordance with paragraph 2. Then the NAVFAC Form 6-1200/45 shall be filed in the equipment history jacket of the vehicle to which theattachment is assigned.

4. Attachment Inventory Control. All types of attachments shall beidentified and registered on Equipment Attachment Registration Record Cards,NAVFAC Form 6-11200/45 (Figure D-1), as outlined in paragraph 2. Theseregistration cards allow the attachment custodian to maintain an accurateinventory of all assigned attachments. Registered attachments shall also beinventoried in CASEMIS in the same manner as CESE. The Allowance Holder,using CASEMIS, can constantly monitor attachment assignment, location, andcondition. As attachments are being registered, they are also being entered intoCASEMIS. However, it is possible for Allowance Holders to have attachmentswith ID numbers that are not entered in CASEMIS. In this event, submit aNAVFAC Form 6-11200/45, as required in paragraph 3, which includes thisstatement in Block 17: “ID Number already assigned, to be entered in CASEMISonly.”

5. Attachments Status Board. An Attachments Status Board (FigureD-2) shall be maintained in the Dispatch Office. It will reflect the followinginformation:

a. Attachment code from CASEMIS equipment code list.b. NAVFAC identification number.c. Abbreviated description from CASEMIS equipment code list.d. The USN number of the equipment to which the Attachment is

assigned.e. PM Group (same as the equipment to which the Attachment is

assigned).f. Location and remarks.

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Equipment Attachment Registration Record 23. NAVFAC ID NO.

NAVFAC 6-11200/45 (1-70) S/N 0105-LF-06-6500

1. Attachment Code 2. Type Attachment 3. Model No. 4. Serial Number

5. Length (inches) 6. Width (inches) 7. Height (inches) 8. Cubes (Cubic Feet) 9. Size/Capacity

10. Manufacturer (Name and Address) 11. Weight (lb) 12. USN

13. Short Description 14. Name 15. Model 16. Year

17. Accessories

18. Assigned to 19. Date Received 20. Acquisition Cost 21. Julian Date Registered 22. NAVFAC ID No.


Figure D-1. NAVFAC Form 6-11200/45


Code ID No. Description Assigned PMG and RemarksA01000 L175B-BH-5 Backhoe 45-01799 17 Attachment PadA02500 255-BB-56 Boom Butt 42-01778 9 42-01778A03000 32-BE-72 Boom Ext. 82-03173 14 Attachment Pad

Figure D-2. Attachments Status Board

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6. Storage and Preservation. Attachments shall be properly stowed onhardstand (concrete pad, matting), to keep them out of sand, mud, and water,and to allow drainage of rain water from buckets or other areas where water mayaccumulate. Cover attachments if possible. Attachments and accessories shallbe continuously inspected for accountability, proper stowage, and preservation.Stowage shall be accomplished in the following manner.

a. Cables, sheaves, and bolt threads shall be lubricated andpreserved as required to ensure that they remain in good condition.

b. Nuts shall be screwed onto the corresponding bolts and located intheir respective holes, when possible.

c. Boom pendants shall be attached to the boom extensions; cablesshall be coiled and attached to clamshell buckets, backhoe, and shovel frontattachments, to minimize loss and to expedite the changeover from oneoperation to another.

d. Attachment accessories such as lagging, bucket teeth, chains,sprockets, and wedges shall be placed in a box or on pallets and marked for theappropriate attachments.

e. Exposed machine surfaces, such as hydraulic rams, and openingsinto critical areas shall be preserved and covered to prevent deterioration anddamage.

f. Hydraulic lines and fittings shall be sealed to prevent dirt andmoisture from accumulating in the hydraulic system.

g. Stowage shall be maintained to ensure that all attachments thatbelong to one USN number are stowed together.

h. Rust areas shall be touched up when preventive maintenance isconducted.

7. Attachment Transfer or Disposal. Prior to action, approval isrequired from CESO via the Allowance Holder. Transfer or disposal ofequipment attachments shall be accomplished as follows.

a. Reassignment From One USN Number to Another. Submit onecopy of the updated NAVFAC Form 6-11200/45 to the Equipment AllowanceHolder if appropriate. Transfer one copy of the registration card to the newvehicle history jacket. The Allowance Holder must then update CASEMIS.

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b. Transfer to Another Activity. Unless otherwise instructed in theshipping directive, all attachments (with accessories) for a particular machineshall be prepared and transferred along with that machine. Put all smallattachments with accessories in a box and then attach the box to the vehicle inaccordance with Chapter 2, paragraph 2.4.3. The Allowance Holder must thenupdate CASEMIS.

c. Attachment Disposition. Unless otherwise requested on thedisposal request, all attachments (with accessories) for a particular machineshall be disposed of along with that machine. After the item has beentransferred, the Allowance Holder must update CASEMIS.

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1. Containerization. Containerization is the packing, staging, shipping, and fielduse of Seabee Table of Allowance (TOA) materials in shipping and storage containers.The containers are built in accordance with International Standardization Organization(ISO) standards. The ISO containers are capable of intermodal shipping via truck, rail,sea, and air, which requires certification with the Convention for Safe Containers(CSC). They are to be used as operating storerooms in the field.

2. Mobilization And Deployment. The NCF pre-packed and containerized TOAsare staged to support rapid mobilization and deployment. Mobilization of containerswill be by cellular-type ships. Cellular ships are the shipping industry standard andsteel ISO containers have replaced the wooden mountout boxes.

3. Master Packing Plan. To support the overall requirement of containerizingeach TOA, a Master Packing Plan (MPP) was developed to take into consideration thesize, weight, and cube of all line items within the TOA. The MPP has an assignedlocation for each item.

4. Container Designs And Types. Total container inventory will consist of fivedifferent designs of containers, commonly known as ISO Standard 20s, Flatracks, Half-Heights, TRICONs and SIXCONS.

a. ISO Standard 20s. The ISO Standard 20-foot containers are built as twotypes: bulk and configured.

(1) The Bulk type has an open interior and is used for packing bulkitems such as skids, wooden boxes, and palletized loads.

(2) The Configured types have cabinets installed with variousconfigurations of drawers and shelves. These configurations serve as Store Rooms,Tool Rooms and an Armory. The various cabinetry configurations compose thedifferent NSNs that have been assigned to the containers.

b. Flatracks. Flatracks have open sides and top with fixed end walls. Theyare used to stow bulk items such as lumber and pipe.

c. Half-Heights. Half-Heights have closed sides and a tail gate end. Theyare approximately half the height of a standard 20-foot container. They are used fordrummed oil/lubricants and steel stocks.

d. TRICON. TRICONs are one third of a standard 20-foot container. Theyare built as two types. Three can be linked together with connectors to form a Twenty-Foot Equivalent (TEU) and fit the envelope of a Standard 20-foot container.

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(1) The Bulk type is open and used for packing bulk items such asskids, wooden boxes, and palletized loads.

(2) The Configured types have cabinets installed in variousconfigurations of drawers and shelves. These configurations serve as Store Rooms,Tool Rooms, and an Armory.

e. SIXCON. SIXCONs are one sixth of a Standard 20-foot container. Sixcan be linked together with connectors to form a Twenty-Foot Equivalent (TEU) and fitthe envelope of a Standard 20-foot container. SIXCONs are built in four configurations.

(1) Fuel Tanks with a 900-gallon capacity.

(2) Fuel Pumps which are self-contained with gasoline motor, fuelpump, hoses, and hardware.

(3) Water Tanks with a 900-gallon capacity.

(4) Water Pumps which are self-contained with gasoline motor, waterpump, and hardware.

5. General Information. The following are general information items aboutcontainers.

a. Standard 20-Foot Container. The Standard 20-foot, Configured Standard20-foot, and the TRICON containers have an electrical porthole for the electricallighting assemblies.

(1) ISO Standard 20-foot container. Assembly 07012.(2) TRICON. Assembly 07011.

b. Configured Container. Each configured container has a total drawer andshelf locking mechanism on the cabinets that prohibits loss or damage of material whilein transit.

c. Bulk Containers. In the bulk containers tie down points are strategicallyplaced to secure materials.

d. Forklift Pockets. Forklift pockets have been provided in both the ISOStandard 20-foot and the TRICON containers.

(1) The forklift pockets found on the 20-foot containers are to be usedonly if moving an empty container and only with 8-foot long forklift tines.

(2) Forklift pockets on TRICONs can be used on empty and packedcontainers.

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6. ISO Container Requirements For A NMCB. The ISO container requirementsfor a NMCB are:

a. Standard 20 foot 71 eachb. Flatracks 14 eachc. Half-Height 5 eachd. TRICONs 15 eache. SIXCONs 45 each

NOTE: See Technical ISO Container Data (Table E-1) for size, weight, and othertechnical information on each container.

7. Container Weight Handling Equipment. Container weight handling equipmentincludes cranes and forklifts.

8. Container Transport Vehicles. There are two basic container transportvehicles: a 15-ton stake truck and a 34-ton tractor-trailer combination. Both vehiclescan transport all container types. These trucks are general-purpose vehicles whichdouble as container-moving equipment. Both vehicles have limited off-road capabilityand twist lock devices for quick and safe container tie-down.

9. Container Handling. Top and/or Bottom Lift Container handling devices arerecommended as the primary and best way to handle containers. They reduce theprobability of damage to the containers while moving or handling. The major damageto containers occurs when they are moved.

NOTE: Do not use the Container Top Lifting Device with the 14-ton crane. Useonly the ISO Bottom Lifting Sling with the 14-ton crane.

10. Container Moving. Containers should be loaded or unloaded and stagedwithout hitting, bumping, or rubbing them together. When moving containers,additional personnel are recommended to be used to spot or act as lookouts foroperators for safety and to reduce damage. The skins of the containers areconstructed of high carbon, corrugated sheet steel and the exterior coat of paint is thecontainer’s primary defense from rust and corrosion. Move or handle the containersminimally to reduce possibility of damage.

11. Container Storage Requirements. Empty and packed ISO containers will beexposed to diverse climates and environments, which require various methods ofprotection.

a. Covered Storage. Covered storage for protection from weather and directsun is recommended for all containers, when possible.

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b. Surveillance. In all instances where containers, empty or packed, areexposed to direct weather and sunlight, the frequency and type of surveillance oncontainers must be increased to prevent weather and water damage.

c. Hardstands. Hardstands are recommended for all nontemporary storageto ensure that containers do not stand for any period of time on uneven, unlevel footingor in water and mud. The preferred handling and storage surface is concrete, providedit meets appropriate design specifications for loaded containers. See NAVFAC P-1051,Container Operations Manual, for specific requirements.

12. Preservation And Surveillance. Preservation procedures require that both thecontainer and its contents be protected from deterioration. Deterioration is primarilycaused by rust and corrosion due to moisture. Scheduled inspection of containers andtheir contents on a cyclical basis is required to ensure adequate protection from theenvironment. Surveillance is to serve as a review of the overall container condition.

a. Primary Method of Preservation. Controlled humidity is the primarymethod of preservation for stored containers and container contents. Installed in eachcontainer is a humidity indicator (NSN 6885-00-618-1822). When the humidity level isat or over the 40 percent level, containers will require opening, contents checked forrust, rust deteriorated contents replaced, and new desiccant placed in the containerprior to closing the container doors.

b. Desiccant. Use Type 1 and 2 Desiccant, MIL-D-3464, NSN 6850-00-264-6573 or NSN 6850-00-264-6571, in either 2-unit packages, 8-unit bags, or 16-unitbags. Place the desiccant in drawers, on shelves, and in boxes prior to closing andsealing the containers. The containers, with closed vents and doors, are then stored ina warehouse or covered storage until needed.

c. Surveillance Program. The surveillance program for containerizedmaterials and the containers requires various degrees of monitoring, depending onlocal conditions. Some Activities will find it necessary to monitor the humidity indicatoron the door more closely to ensure the humidity level remains under the NAVFAC 40percent recommendation.

d. Doors and Vents. Once containers reach their area of operation,container doors and vents will be opened to accommodate day-to-day operationwhereby desiccant may be used as each unit deems necessary. Funding andprocurement of rust deteriorated contents, replacement humidity indicators, and new orrecharged desiccant is the responsibility of each Activity.

13. Alteration, Repair, And Maintenance. ISO containers are designed for thespecific purpose of intermodal shipping, and even minor modifications could prevent acontainer from being used for its intended purpose.

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a. Intermodal Shipping and Storage. Each container is fabricated forintermodal shipping and storage, and a simple modification might prevent it from beingaccepted as an ISO/CSC certified container. What may appear to be an improvementcould actually destroy the container's structural integrity and render it unsafe forshipping purposes.

b. Alteration and Modification. It is strictly prohibited to alter or modifycontainers without approval. For further information or approval of an ISO containermodification or alteration, contact the Program Management Office, CESO Code 1573.

14. Center Of Balance And Gravity Determination. The Naval Construction ForceTactical Embarkation Manual, COMSECONDNCB/COMTHIRDNCB Instruction 3120.1,recommends various methods to determine the Center of Balance or Gravity (COB/G). If some methods, such as the "rolling log" are used to determine the center of balanceor gravity of a container, serious damage will occur to the side rails and under carriageof the container. Care must be taken in all field operations to prevent damage. TheContainer Operations Manual, NAVFAC P-1051, details a weighing method todetermine the COB/G.

a. Additional COB/G Methods. CESO will provide advice and additionalmethods to determine COB/G upon request by contacting CESO Code 1573.

15. Air Certification. All Naval Construction Force ISO Containers, Standard 20s,TRICONs, Half-Heights, Flatracks, and SIXCONs have been "Air Certified" by the U.S.Air Force Headquarters.

a. Aircraft Load Master. The Aircraft Load Master is an ISO containercertification and does not relate to the contents, weight distribution, or the load securitywithin the container.

b. Responsibility. The shipper is responsible for contents, weightdistribution and security within the container, and in all instances, must be satisfactoryto the individual Aircraft Load Master.

16. Bar Code System. Bar code technology is applied to the NCF containerizationpackups. The bar coded labels are used to designate locations and to identify thematerial within the containers. The location labels on the cabinetry are based on theMaster Packing Plan (MPP). Issue/Release Document Forms (IRDF) are placed withthe material to provide bar coded NSN and Stock Data Identification of each item withinthe location. Bar Code NSN and Location Data Labels are used to mark and controleach line item. The bar code labels are used for Inventory Management and theIntegrated Logistics Overhaul (ILO) Program.

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17. Technical Manuals. Technical manuals for Standard 20s and TRICONs areavailable and provided upon issue of the containers. Additional manuals can beordered from Supply, NCBC Port Hueneme, CA.

Standard 20 NSN 7610-LL-Z8A-6366 TRICON NSN 7610-LL-Y8A-6366

SIXCON/Water NSN 7610-LL-L26-6490SIXCON/Fuel NSN 7610-LL-L26-6480

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TABLE E-1. Technical ISO Container Data

National StockNumber/Navy ItemControl Number

CASEMISEquip-ment Code


Type andStyle

Configuration Length xWidth xHeightInches











































































































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TABLE E-1. Technical ISO Container Data (Continued)

National StockNumber/Navy ItemControl Number

CASEMISEquip-ment Code


Type andStyle

Configuration Length xWidth xHeightInches

































































National StockNumbered/Navy ItemControl Number


Type and Style Length x Widthx HeightInches






















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1. Life Expectancies. Age or mileage expectancies, furnished in the CASEMIS descriptivereference table, are to be used when considering Civil Engineering Support Equipment(CESE) for replacement or overhaul and retention. The age eligibility and mileageexpectancies applicable to automotive vehicles have been derived from administrative usemotor vehicle replacement criteria published by DoD for use by all military departments. The life expectancies have been prepared from the criteria for application to all vehicles inNavy use, including those chassis used for specialized type vehicles. They should not beused for specialized type equipment mounted on the vehicle. Age expectancies ofconstruction, railway, and weight handling equipment shown in the CASEMIS descriptivereference table are to be used to determine the basic zone of eligibility; these ageexpectancies do not have the same value as the age tables for automotive vehicles. Construction, railway, and weight handling equipment have a considerably lower use rateand are not as affected by age as automotive vehicles. Unreliability, obsolescence, andmajor repair costs are the prime considerations for replacement of such equipment.

2. P-1 Line Items XA, XB, XC, XH, XJ, XG, and 31 identify Transportation EquipmentProgram items. In order to compile a comprehensive index of all NAVFAC EquipmentCode numbers, the following P-1 Line Items have been included which representspecialized equipment designed for a specific function and which are not included in theShore Activities Transportation Equipment Replacement Program under the procedures setforth in paragraph 2.8.

P1-96 Ships' Waste and Oil Pollution Abatement EquipmentCognizant Agency: NAVFACENGCOM Environmental Quality Division,Code 40

P1-97 Specialized EquipmentCognizant Agency: Claimant receiving benefits of equipment

P1-98 ABC Warfare Disaster Preparedness Decontamination EquipmentCognizant Agency: NAVFACENGCOM Contingency Planning DivisionCode 122

P1-99 Mobile Utility Support Equipment (MUSE)Cognizant Agency: NAVFACENGCOM Facilities and UtilitiesEngineering Division, Code 133

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3. Claimants requiring specialized equipment will administer and fund for their procurementand replacement through the agencies shown, where applicable.

4. Refer to the latest edition of the CASEMIS descriptive reference table for NAVFAC15-character Abbreviated Description, Expanded Long Description, DoD Alpha Code,LIRN, Life Expectancy and other pertinent information. These descriptions will be used inall CESE transactions.

5. Activities should contact their TEMC for the latest edition of the CASEMIS descriptivereference table.

6. The following chart is provided to assist activities in determining the allowable one-timerepair limits for alpha code O thru Z Transportation Equipment.


To determine the one time repair cost limit for a five (5) year old wrecker truck (EC 0729),with a EIGHT (8) year life expectancy and an original procurement cost of $66,244 dollars:Using the chart, the number 5 (present age) intersects with 43 (percent factor) on the lifeexpectancy line of 8yrs. Multiply $66,244 (procurement cost) by .43 (percent factor) whichequals $28,484.92. The one-time total repair costs shall not exceed $28,484.92.

Vehicle: 0729 Truck Wrecker

Present Age: 5YRS

Life Expectancy: 8YRS

Percentage Factor: .43

Original Procurement Cost: $66,244

$66,244 x .43


(Do not exceed $28,484.92 for TOTAL Repair Cost)

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For Alpha Codes O thru Z Transportation Equipment


1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

3YRS 75 48 20

4YRS 75 57 38 20

5YRS 75 61 47 33 20L

6YRS 75 64 53 42 31 20I

7YRS 75 65 56 47 38 29 20F

8YRS 75 67 59 51 43 35 27 20E

9YRS 75 68 61 54 47 40 33 26 20

10YRS 75 69 63 57 51 45 39 33 24 20E

11YRS 75 70 65 60 55 50 44 36 32 26 20X

12YRS 75 70 65 60 55 50 45 40 35 30 25 20P

13YRS 75 70 65 60 55 50 45 40 36 32 28 24 20E

14YRS 75 71 67 63 59 55 51 47 43 38 32 28 24 20C

15YRS 75 71 67 63 59 55 51 47 43 39 35 31 26 23 20T

16YRS 75 71 67 63 59 55 51 47 43 39 35 32 29 26 23 20A

17YRS 75 71 67 63 59 55 51 47 44 41 38 35 32 29 26 23 20N

18YRS 75 71 67 63 59 56 53 50 47 44 41 38 35 32 29 26 23 20C

19YRS 75 72 69 66 63 60 57 54 51 48 45 42 39 36 33 30 27 24 20Y

20YRS 75 72 69 66 63 60 57 54 51 48 45 42 39 36 33 30 27 24 22 20

21YRS 75 72 69 66 63 60 57 54 51 48 45 42 39 36 33 30 28 25 24 22 20

22YRS 75 72 69 66 63 60 57 54 51 48 45 42 39 36 34 32 30 28 26 24 22 20

23YRS 75 72 69 66 63 60 57 54 51 48 45 42 40 38 36 34 32 30 28 26 24 22 20

24YRS 75 72 69 66 63 60 57 54 51 48 46 44 42 40 38 36 34 32 30 28 26 24 22 20

25YRS 75 72 69 66 63 60 57 54 52 50 48 46 44 42 40 38 36 34 32 30 28 26 24 22 20


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The following table is provided as a quick reference only. The principal system designedto document and promulgate the latest changes to the classification of transportationequipment is the Construction, Automotive and Specialized Equipment ManagementInformation System (CASEMIS) Equipment Code (EC) Descriptive Reference Table.

NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles

0061 B BUS BOC 20 PASS 16000 GVW XA1A 8 9 84,000 0063 B BUS BOC 36-60 PASS 25500 GVW XA1A 8 9 84,000 0065 C BUS BOC 44 PASS 27500 GVW XA1A 10 11 150,000 0066 F BUS AMBULANCE CONV FC 8-12 LITTER R/LOAD XA1C 10 11 150,000 0070 D BUS 44-49 PASS DED 6X2 INTERCITY XA1A 12 12 300,000 0090 P SEMITRAILER W/PASS CONVERSION 14000 GVW XB2C 15 15 - 0102 A SEDAN MIDSIZE 5 PASS 4 DOOR XA1B 6 7 72,000 0104 A SEDAN COMPACT 5 PASS 4 DOOR XA1B 6 7 72,000 0105 A SEDAN LARGE 5 PASS 4 DOOR XA1B 6 7 72,000 0114 A SEDAN COMPACT POLICE XA1B 6 7 72,000 0126 O SEDAN SPECIAL PURPOSE LAW ENFORCEMENT XA1B 6 7 0200 E STATION WAGON LARGE XA1B 6 7 72000 0210 E STATION WAGON COMPACT 5 PASS 4 DOOR XA1B 6 7 72,000 0305 H TRUCK UTILITY COMM 4X4 4500 GVW XC3A 6 7 72,000 0307 O TRUCK UTILITY 4X4 3500 GVW MILITARY XC3A 6 9 72,000 0308 H TRUCK UTILITY 4500 GVW XC3A 6 7 72,000 0313 G TRUCK CARGO PICKUP 6000 GVW XC3B 6 7 72,000 0316 G TRUCK CARGO PICKUP 4X4 6000 GVW XC3B 6 7 72,000 0317 H TRUCK CARRYALL 6 PASS 4X4 7000 GVW XC3B 6 7 72,000 0319 G TRUCK CARGO PICKUP COMPACT 4X2 XC3B 6 7 72,000 0320 Q TRUCK MULTI-STOP F/C 4000 GVW XC3B 6 7 72,000 0321 G TRUCK CARGO PICKUP COMPACT 4X4 XC3B 6 7 72,000 0327 H TRUCK CARGO PICKUP 4 DOOR 8800 GVW XC3B 6 7 72,000 0329 H TRUCK PANEL F/C GED TO 6200 GVW XC3B 6 7 72,000 0330 H TRUCK VAN F/C 8-15 PASS GED TO 9000 XC3B 6 7 72,000 0331 F TRUCK AMBULANCE VAN PATIENT TRANSPORT XA1C 6 7 72,000 0332 F TRK AMB FIELD COM 4 LITTER 4X4 10500 GVW XA1C 8 8 72,000

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NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles

0333 F TRUCK AMBULANCE CONV COM 2 LITTER FC XA1C 8 8 72,000 0334 F TRUCK AMBULANCE MODULAR BODY 2 LITTER XA1C 8 8 72,000 0336 O TRUCK PANEL PADDY WAGON XC3B 6 7 72,000 0342 I TRUCK CARGO PICKUP 8500 GVW XC3B 7 8 84,000 0343 I TRUCK STAKE GED 8500 GVW XC3B 7 8 84,000 0345 I TRUCK MULTI-STOP 9400 GVW XC3B 7 8 84,000 0348 I TRUCK CARGO PICKUP 4X4 8500 GVW XC3B 7 8 84,000 0355 I TRUCK CARGO PICKUP 6M 4 DOOR 4X4 8800GVW XC3B 7 8 0360 J TRUCK CARGO 4X4 M880 8500 GVW XG9A 7 8 84,000 0361 F TRUCK AMBULANCE 4X4 XG9A 8 14 84,000 0362 I TRUCK VAN F/C HI-CUBE 9200-10000 GVW XC3B 7 7 84,000 0420 J TRUCK MULTI-STOP 14000 GVW XC3B 7 8 84,000 0445 J TRUCK STAKE GED/DED 16000 GVW XB2A 7 8 84,000 0449 J TRUCK VAN GED 16000 GVW XC3B 7 8 84,000 0455 J TRUCK STAKE 4X4 16000 GVW XB2A 7 8 84,000 0523 K TRUCK DUMP 3 CY DED 19000 GVW XB2A 8 9 84,000 0525 K TRUCK STAKE DED 19000 GVW XB2A 7 8 84,000 0527 K TRUCK VAN 19000 GVW XB2A 7 8 84,000 0528 K TRUCK STAKE 4X4 DED 28000 GVW XB2A 7 8 84,000 0536 O TRUCK VAN 6X6 19000 GVW XC3B 8 9 84,000 0539 O TRUCK CARGO 6X6 19000 GVW XB2A 8 12 84,000 0570 O TRUCK AMPHIBIAN LARC-5 4X4 5 TON XB2A 8 10 84,000 0582 M TRUCK STAKE 6X4 DED 34500 GVW XB2A 10 11 84,000 0587 O TRUCK DUMP 6X6 30000 GVW XG9B 10 10 150,000 0588 O TRUCK CARGO 5 TON 6X6 MIL XG9B 10 10 84,000 0590 M TRUCK VAN REFRIGERATOR 24000 GVW XB2B 10 11 150,000 0591 O TRUCK CAB &CHASSIS MIL 6X6 30000 GVW XB2B 10 11 150,000 0601 M TRUCK CAB & CHASSIS DED 24000 GVW XB2B 10 11 150,000 0602 M TRUCK DUMP 5 CY 28000 GVW XB2A 10 11 150,000 0603 M TRUCK STAKE DED 24000 GVW XB2A 10 11 150,000 0604 M TRUCK TRACTOR DED 24000 GVW XB2B 10 11 150,000 0605 M TRUCK VAN DED 24000 GVW XB2A 10 11 150,000 0607 M TRUCK TRACTOR 6X6 36000 GVW XG9A 10 10 150,000 0614 M TRUCK TRACTOR DED 32000 GVW XB2B 10 11 150,000 0616 O TRUCK TRACTOR YARD SPOTTER DED XB2B 10 10 150,000 0630 M TRUCK TRACTOR 6X4 43000 GVW XB2B 12 12 300,000 0631 M TRUCK DUMP 6X4/6X6 39000 TO 45000 GVW XB2A 12 12 300,000

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NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles

0636 M TRUCK STAKE 6X4 DED 43000 GVW XB2A 12 12 300,000 0638 M TRUCK TRACTOR 6X6 46000 GVW XB2B 12 12 300,000 0643 N TRUCK STAKE 6X6 DED 46000 GVW XB2A 12 12 150,000 0644 N TRUCK DUMP 10 CY 6X4/6X6 DED 52000 GVW XB2A 12 12 300,000 0645 N TRUCK TRACTOR 6X4/6X6 52000 GVW XB2B 12 12 300,000 0649 N TRUCK TRACTOR 6X4/6X6 DED 62000 GVW XB2B 12 12 300,000 0701 O TRUCK CARGO AMPHIB CRWLR/PRT XB2B 7 8 84,000 0704 O TRUCK AMMO W/HY CRANE 4X2/4X4 24000 GVW XB2B 10 10 84,000 0705 Q TRUCK AIRFIELD CONTROL TOWER MOBILE XC3A 7 8 84,000 0707 Q SCOOTER AIRFIELD MAINTENANCE XH6B 7 8 72,000 0708 O TRUCK PLATFORM UTIL GED/EMD 4 WHL XC3A 4 6 24,000 0709 O TRUCK FIELD SERVICING XG9B 8 8 84,000 0710 O TTRUCK FIELD SERVICING XB2B 8 8 84,000 0713 O TRUCK TIRE SERVICING TACTICAL XG9B 10 10 84,000 0714 O TRUCK TIRE SERVICING COMMERCIAL XB2B 10 10 72,000 0715 O TRUCK MULTI-PURPOSE P/L CONST 19000 GVW XB2A 8 12 84,000 0722 O TRUCK MAINT TEL/UTIL 4X2/4X4 XC3A 7 10 84,000 0723 O TRUCK MAINTENANCE POLE & LINE DED XB2A 10 10 84,000 0725 O TRK OVRHD MAINT AERIAL SERV PLTFM XB2A 10 10 84,000 0726 O TRUCK OVERHEAD MAINT AERIAL SERV PLTFM XH9B 10 10 84,000 0728 O TRUCK VAN HAZARDOUS SPILL CLEANUP XB2B 10 10 84,000 0729 O TRUCK WRECKER XB2B 8 10 84,000 0730 O TRUCK WRECKER TACTICAL XG9B 8 10 84,000 0731 Q TRUCK LDR AC HI-LIFT DED XB2B 10 10 84,000 0735 O TRUCK REEL HANDLING/TENSIONING POWERED XB2B 10 10 300,000 0743 Q TRUCK TANK AVIATION LUBE 200-599 GALLON XH6B 7 10 84,000 0746 O TRUCK TANK GEN PURP TACTICAL XG9B 8 12 84,000 0751 O TRUCK TANK FUEL SERVICING 2000-2999 GAL XB2A 10 11 150,000 0756 Q TRUCK TANK AVGAS/JETFUEL 5000 GAL & UP XB2B 12 12 300,000 0757 O TRUCK TANK WATER 1000-1499 GALLON XB2A 10 10 84,000 0758 O TRUCK TANK POTABLE WATER 2000-2999 GAL XB2A 10 11 150,000 0802 P TRAILER CARGO 2 WHEEL 3/4 TON PAYLOAD XB2C 15 15 0804 P TRAILER CARGO 2 WHEEL 1-1/2 TON PAYLOAD XB2C 15 12 0809 P SEMITRAILER LOWBED HYDRAULIC DROP DECK XB2C 15 15 0812 P SEMITRAILER STAKE 12 TON PAYLOAD XB2C 15 15 0813 P SEMITRAILER VAN 1 AX 12 TON XB2C 15 15 0816 P SEMITRAILER STAKE 2 AXLE 20 TON PAYLOAD XB2C 15 15 0817 P SEMITRAILER VAN 2 AXLE 20 TON PAYLOAD XB2C 15 15 0819 P SEMITRAILER VAN REFRIGERATOR 12 TON XB2C 15 12

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NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles


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NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles


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NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles


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NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles


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NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles


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8252 Y CRANE CARRIER TORPEDO HANDLING DED XH6C 10 11 NAVFAC Life ExpectancyEquip. Alpha Description IO Years Code Code Code Shore/NCF Miles

8253 Y CRANE WHL MTD SWING CAB 4X4 15 TON & UP XH6C 10 12 8254 Y CRANE WHL MTD HYD BOOM 4X4 12-35 TON XH6C 10 12 8410 Y CRANE RAILWAY LOCO 15-30 TON XH6C 25 25 8420 Y CRANE RAILWAY LOCO 31-50 TON XH6C 25 25 8430 Y CRANE RY LOCO (WRECKING) 51-200 TON XH6C 25 25

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1. Scope. These guidelines provide a uniform system for the preparation of a plannedtransportation maintenance budget. The budget should become an operational plan withscheduled periodic performance evaluation. The input standards contained in Table G-1provide for all the direct man-hours of labor required for transportation maintenanceexpenses in accordance with Volume 3, Chapter 7, of NAVCOMPT Manual.

2. Budget Preparation. A realistic transportation maintenance budget should bedeveloped by using the following five information elements: (1) vehicle/equipmentrequirements and usage in terms of units, miles driven, or hours operated; (2) man-hourinput standards; (3) shop labor rate; (4) standard material cost per hour of labor; and (5)overhead labor. To adequately account for all maintenance man-hours, it is necessary toinclude equipment in Alpha Code "Z". Since man-hour inputs are not provided for "Z"equipment, these man-hours should be collected from historical data, or from NAVCOMPTForm 2168 under Cost Account Code (CAC) 6440. In order to ensure adequatestaffing/man-hours for work performed on other activity equipment, CAC 6460 should alsobe included. However, as this is a reimbursable CAC, a deduction should be made on theNAVCOMPT 2168 budget submission. Activity Transportation Division Directors shouldfollow claimants' budget guidance instructions for details of budget preparations. FigureG-1 is a sample worksheet which should be used in preparation of the transportationmaintenance budget plan.

a. Equipment Requirements and Usage. The accuracy of the budget will dependto a large degree upon how well the vehicle/equipment requirements and usage can beprojected. Analysis of the automotive and construction equipment historical utilization datain each Equipment Code (EC) should provide sufficient information to project equipmentrequirements and usage for the budget period. It is recognized that variables such asmission changes and funding level changes must be considered.

b. Man-Hour Input Standards. The man-hour input standards contained in TableG-1 cover the direct labor necessary to maintain a unit in a safe and reliable conditionthroughout its economic service life. These standards include the necessary labor hours tolubricate, service, install tires and batteries, as well as remove, replace, and repair majorand minor components, sub-assemblies, parts, and accessories to correct or preventmalfunctions or deterioration except those resulting from accidents. The standards do notcover extensive one time major overhaul or rebuild of the complete unit of equipment.

c. Computation of Man-Hour Input from Standards. The recommended procedurefor determining direct maintenance man-hour input for budget projection (plan) is to listinventory quantities by EC sequence summarized by Cost Account Code (CAC). Using

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Table G-1 of this Appendix, select the established man-hour input standard for eachspecific EC in inventory. List unit target miles, hours, and leave column blank for thoseECs with annual man-hour input standards. There will be three separatecomputations/formulas for determining the annual budgeted man-hour inputs, dependingupon whether the equipment standard man-hour input per mile, hour, or annual unitbasis. Examples of computations are as follows:


Unit Man-hour Annual budgetCAC EC Inventory target mile/hr input std. man-hours

62A4 0104 20 12,000 Miles 2.40 per 1,000 mi 576

Formula 12,000 X 20 X 2.40 = 576 1,000


Unit Man-hour Annual budgetCAC EC Inventory target mile/hr input std. man-hours

64S0 4851 2 1,050 Hours .422 per hr 886

Formula 1,050 X 2 X .422 = 886


Unit Man-hour Annual budgetCAC EC Inventory target mile/hr input std. man-hours

64P0 0816 6 1 year 17 per unit/year 102

Formula 6 X 17 = 102

d. Shop Labor Rate. The shop labor rate used in budget preparation shouldinclude acceleration for leave and other fringe benefits and a projected cost of livingincrease. (This information should be provided by the local comptroller.) The shop laborrate can be developed by dividing the labor cost/dollars by the direct labor hours for the

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maintenance branch using the most recent labor and material cost report plus a projectedacceleration factor.Example: Total direct labor cost for the Maintenance Branch = $96,00018,000 man-hours of direct labor = $5.33 average labor rate + 33 percent fringe benefits+ 8 percent cost of living increase = $7.52 shop labor rate.

e. Material Cost Factor Per Hour of Labor. A material cost factor for each hour ofdirect labor shall be developed locally, using cost data from the latest annualTransportation Cost Report (TCR) or the Transportation Equipment ManagementEvaluation Summary (TEMES). To determine the material cost factor for each hour ofdirect labor, divide the total annual material cost reported for the maintenance branch bythe reported direct labor hours. The material cost factor should be escalated to allow forprice increases anticipated in the budget year.

Example: Total direct material for the maintenance branch = $64,50013,500 man-hours of direct labor = $4.78 X 1.07 (7 percent cost escalation) = $5.11activity developed material factor per labor hour.

f. Maintenance Overhead. The total overhead hours under CAC 6900 should notexceed 32 percent of the direct productive standard hours for the maintenance branch. Considering normal staffing, overhead labor is based on a ratio of 2 overhead personnelto 10 direct personnel with direct labor personnel effective for 91 percent of available1,728 annual direct labor hours.


(1) 2 X 1,728 = 3,456 indirect/overhead available labor hours

(2) 10 X 1,728 = 17,280 direct labor hours

(3) 17,280 X .91 = 15,724 effective direct labor hours

(4) 17,280 - 15,724 = 1,556 indirect/overhead for production labor

(5) 3,456 + 1,556 = 5,012 total indirect/overhead hours

(6) 5012 X 100 = 32 percent indirect to direct hours 15,724

g. Budget Computation. Sample worksheet for the direct labor and materialbudget is shown in Figure G-1 Part A. The following are the appropriate column entries:

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COLUMN (1) EQUIP. CODE. List NAVFAC Equipment Code (EC).

COLUMN (2) INVENTORY. Enter inventory on hand.

COLUMN (3) ESTIMATED MILES/HOURS. Enter estimated miles or hours to beoperated in budget year.

COLUMN (4) MAINTENANCE MAN-HOUR INPUT STANDARDS. Entermaintenance man-hour input standard from Table G-1.

COLUMN (5) ANNUAL BUDGET MAN-HOURS. Compute total annualmaintenance man-hours by multiplying Column (3) by Column (4).

COLUMN (6) SHOP LABOR RATE. Enter the shop labor rate. To compute theshop labor rate follow instructions contained in paragraph 2.d.

COLUMN (7) LABOR DOLLAR. Enter the total labor dollar for each equipmentcode entry. This entry is obtained by multiplying Column (5) by Column (6).

COLUMN (8) MATERIAL COST FACTOR. Enter activity developed material costfactor. To obtain this entry follow procedures outlined in paragraph 2.e.

COLUMN (9) MATERIAL COST. Enter the total material cost for each equipmentcode entry. This entry is obtained by multiplying Column (5) by Column (8).

COLUMN (10) TOTAL LABOR AND MATERIAL. Enter the total labor and materialcost for each equipment code entry by adding Column (7) and Column (9).

h. Budget Computation. (Indirect labor and material) Sample worksheet forindirect labor and material budget is shown in Figure G-1 Part B. The following are theappropriate column entries:

COLUMN (1) COST ACCOUNT. Enter the appropriate Cost Account Code (CAC)for each function. The CACs are listed by categories in the NAVCOMPT Manual,Volume 3 Chapter 7 paragraphs 037121 and 037122.

COLUMN (2) FUNCTION. Enter the position title for each indirect functionrequested.

COLUMN (3) MAN-YEARS. Enter the total man-years required for each indirectfunction listed.

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COLUMN (4) MAN-HOURS. Enter the total man-hours for each indirect function. Compute on the basis of 1,728 hours for each full time indirect employee and add hoursrequired for direct personnel performing indirect/overhead functions.

COLUMN (5) LABOR RATE. Enter labor rate for each entry. To obtain take theaverage base pay for each title listed, add fringe benefits and projected cost of livingincrease.

COLUMN (6) LABOR COST. Enter total labor dollars for each entry. This entry isobtained by multiplying Column (4) by Column (5).

COLUMN (7) MATERIAL COST. Enter the estimated cost of material for eachindirect entry.

I. Budget Control. A sound management system requires allocation of a costeffective level of funding in a budget plan that will require efficient management toexecute within this level of funding. Effective budget control depends on managementreceiving timely feedback information that will enable the manager to isolate his problemareas, make proper decisions, and initiate the necessary corrective action. Suchinformation must relate performance against the resources plan (budget) and establishedstandards. The Navy Resources Management System (RMS) as set forth in NAVSOP3006-1, Financial Management of Resources, provides these reports on a monthly basisas an output from the activity financial management reporting system. These reports areas follows:

(1) Performance Statement (NAVCOMPT 2169). This report is the transportationmanager's major tool for control. The report compares actual performance andexpenditure data with the budget plan, and indicates the percent expended to date. Itcompares work units achieved to date with the planned work units, and compares actualunit cost data with standard or budgeted unit cost. This information is provided for eachline item in the budget. The transportation manager can then detect deviations from thebudget plan and initiate the necessary action to determine the cause of the deviation. Should a further data breakout of specific elements of expenditure be required, theNAVCOMPT 2168 Operating Budget/Expense Report described in the followingparagraph should be used.

(2) Operating Budget/Expense (NAVCOMPT 2168). This report provides a detailbreakout of the cumulative line item expenditures shown on the NAVCOMPT 2169. Thisreport provides the manager with data to determine what element of cost is causing thedeviation from the budget plan. Actual man-hour expenditures per mile, for example, canbe computed and compared with the standard used in the budget plan. A similar analysiscan be done for material expenditures.

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


0061 B 7.00 X 0316 G 2.80 X

0063 B 7.00 X 0317 H 3.50 X

0065 C 11.20 X 0319 G 2.80 X

0066 C 11.20 X 0320 O 29 X

0070 D 11.20 X 0321 G 2.80 X

0090 P 45 X 0322 H 3.50 X

0095 O 42 X 0324 O 35 X

0098 O 42 X 0327 H 3.50 X

0099 O 42 X 0329 H 3.50 X

0102 A 2.40 X 0330 H 3.50 X

0103 A 2.40 X 0331 F 5.90 X

0104 A 2.40 X 0332 F 5.90 X

0105 A 2.40 X 0333 F 5.90 X

0114 A 2.40 X 0334 F 5.90 X

0200 E 2.40 X 0335 H 3.50 X

0202 E 2.40 X 0336 O 63 X

0210 E 2.40 X 0340 O 55 X

0303 O 35 X 0342 I 4.40 X

0305 H 3.50 X 0343 I 4.40 X

0307 O 35 X 0345 I 4.40 X

0308 H 3.50 X 0347 J 4.80 X

0310 O 28 X 0348 I 4.40 X

0311 H 3.50 X 0349 I 4.40 X

0312 H 3.50 X 0350 I 4.40 X

0313 G 2.80 X 0355 I 4.40 X

0315 H 3.50 X 0360 O 58 X

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


0361 F 5.90 X 0550 O 91 X

0362 I 4.80 X 0570 O 246 X

0409 O 48 X 0580 M 9.20 X

0410 O 48 X 0582 M 9.20 X

0420 J 4.80 X 0587 O 92 X

0426 J 4.80 X 0588 O 92 X

0428 J 4.80 X 0590 M 191 X

0430 O 48 X 0591 O 96 X

0441 J 4.80 X 0601 M 9.20 X

0443 J 4.80 X 0602 M 9.20 X

0445 J 4.80 X 0603 M 9.20 X

0449 J 4.80 X 0604 M 9.20 X

0450 J 4.80 X 0605 M 9.20 X

0455 J 4.80 X 0606 M 9.20 X

0456 J 4.80 X 0607 O 92 X

0457 J 4.80 X 0610 O 92 X

0520 O 62 X 0613 M 9.20 X

0521 K 7.00 X 0614 M 9.20 X

0523 K 7.00 X 0616 O 92 X

0525 K 7.00 X 0618 O 92 X

0527 K 7.00 X 0620 M 9.20 X

0528 K 7.00 X 0624 M 9.20 X

0534 O 70 X 0630 M 9.20 X

0536 O 70 X 0631 M 9.20 X

0537 O 70 X 0636 M 9.20 X

0539 O 70 X 0638 N 11.20 X

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


0643 N 11.20 X 0742 O 34 X

0644 N 11.20 X 0743 Q .017 X

0645 N 11.20 X 0744 Q .023 X

0649 N 11.20 X 0746 O 48 X

0701 O 260 X 0750 Q .034 X

0704 O 42 X 0751 O 70 X

0705 Q .019 X 0753 O 92 X

0707 Q .027 X 0754 O 92 X

0708 O 35 X 0756 Q .044 X

0709 O 239 X 0757 O 48 X

0711 O 36 X 0758 O 70 X

0713 O 70 X 0802 P 3 X

0714 X .034 X 0803 P 7 X

0715 O 70 X 0804 P 3 X

0719 O 25 X 0806 P 6 X

0720 O 25 X 0807 P 4 X

0721 O 28 X 0809 P 20 X

0722 O 28 X 0811 P 20 X

0723 O 204 X 0812 P 17 X

0725 O 127 X 0813 P 20 X

0728 O 55 X 0815 P 17 X

0730 O 39 X 0816 P 17 X

0731 Q .019 X 0817 P 20 X

0733 O 127 X 0818 P 15 X

0734 O 34 X 0819 P 28 X

0735 O 100 X 0820 P 34 X

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


0821 P 17 X 0859 P 17 X

0822 P 20 X 0860 P 11 X

0823 P 22 X 0862 P 11 X

0825 P 24 X 0864 P 11 X

0826 P 28 X 0865 Q .003 X

0827 P 34 X 0868 P 11 X

0828 P 48 X 0871 P 6 X

0829 P 4 X 0872 P 3 X

0832 P 9 X 0873 P 7 X

0833 P 7 X 0874 P 4 X

0834 P 8 X 0875 P 7 X

0842 P 11 X 0876 P 5 X

0843 P 6 X 0878 P 17 X

0844 P 11 X 0879 P 11 X

0845 P 3 X 0880 P 4 X

0846 P 4 X 0881 P 5 X

0847 Q .817 X 0882 P 8 X

0848 T 34 X 0883 P 4 X

0849 Q .002 X 0884 P 8 X

0851 P 8 X 0885 P 31 X

0852 P 3 X 0886 P 11 X

0853 P 11 X 0888 P 14 X

0855 P 11 X 0890 P 31 X

0856 P 11 X 0891 Q .027 X

0857 P 8 X 0892 P 34 X

0858 P 5 X 0893 Q .005 X

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


0896 Q .005 X 1600 R .024 X

0897 P 11 X 1610 R .028 X

0899 P 3 X 1800 R .081 X

1100 R .057 X 1810 R .210 X

1110 R .062 X 1820 R .106 X

1120 R .041 X 1830 R .210 X

1200 R .090 X 1840 R .122 X

1210 R .123 X 1850 R .231 X

1220 R .045 X 1860 R .231 X

1230 R .077 X 1870 R .276 X

1240 R .057 X 1900 R .070 X

1300 R .099 X 2110 T 158 X

1310 R .150 X 2120 T 70 X

1320 R .098 X 2200 T 383 X

1330 R .150 X 2210 T 98 X

1340 R .160 X 2220 T 10 X

1350 R .123 X 2325 T 3 X

1360 R .050 X 2340 T 12 X

1370 R .055 X 2415 T 88 X

1380 R .056 X 2417 T 88 X

1390 R .043 X 2420 S .028 X

1400 R .070 X 2425 T 600 X

1410 R .029 X 2432 S .024 X

1420 R .038 X 2433 S .027 X

1430 R .099 X 2434 S .043 X

1500 R .138 X 2462 T 244 X

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


2470 S .043 X 4320 T 7 X

2520 S .146 X 4330 S .400 X

2521 S .113 X 4340 S .500 X

2542 T 164 X 4410 T 8 X

2610 T 28 X 4420 S .244 X

2620 T 164 X 4530 S .288 X

2720 T 118 X 4531 S .182 X

2735 T 17 X 4532 S .182 X

2750 T 14 X 4610 T 10 X

3110 S .043 X 4615 S .193 X

3111 S .064 X 4620 T 8 X

3135 S .108 X 4621 T 8 X

3155 S .108 X 4622 S .316 X

3160 S .210 X 4625 T 13 X

3165 S .210 X 4630 S .112 X

3532 S .195 X 4635 S .140 X

3630 T 123 X 4640 S .169 X

3710 S .079 X 4730 T 25 X

3720 S .281 X 4731 T 34 X

4230 S .210 X 4750 S .363 X

4240 S .491 X 4760 S .259 X

4250 S .540 X 4805 S .260 X

4260 S .664 X 4820 S .126 X

4270 S .701 X 4830 S .210 X

4305 T 7 X 4840 S .280 X

4310 S .175 X 4850 S .417 X

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


4851 S .422 X 5411 T 5 X

4860 S .092 X 5413 T 8 X

4872 U .092 X 5414 S .175 X

4873 U .101 X 5416 S .153 X

4874 U .111 X 5460 Z .127 X

4875 U .118 X 5500 Q .069 X

4876 U .127 X 5515 T 17 X

4891 S .168 X 5628 U .135 X

4892 S .231 X 5643 U .008 X

4893 S .441 X 5650 U .016 X

4894 Q .472 X 5720 S .288 X

5110 T 17 X 5740 T 25 X

5120 T 21 X 5745 T 125 X

5121 T 24 X 5750 T 214 X

5122 T 33 X 5757 T 272 X

5123 T 35 X 5790 T 112 X

5124 T 53 X 5820 S .179 X

5128 T 75 X 5830 S .238 X

5170 S .069 X 5831 S .252 X

5171 S .148 X 5833 S .209 X

5220 T 13 X 5835 S .228 X

5230 T 15 X 5840 T 74 X

5240 T 22 X 5842 T 77 X

5405 S .130 X 5900 T 5 X

5408 Q .217 X 5910 T 5 X

5409 S .223 X 6100 V 11 X

Navfac p 300 - [PDF Document] (291)




NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


6110 V 15 X 7175 X .385 X

6120 V 9 X 7180 X .609 X

6130 V 19 X 7190 X .609 X

6140 V 19 X 7195 X .609 X

6150 V 25 X 7200 X .069 X

6160 V 14 X 7225 X .069 X

6210 W .029 X 7230 X .016 X

6220 W .020 X 7300 X .098 X

6222 T 70 X 7310 X .084 X

6230 W .034 X 7320 X .105 X

6240 W .063 X 7321 X .210 X

6340 V 20 X 7322 X .210 X

6370 V 56 X 7330 X .210 X

6400 V 10 X 7340 X .112 X

6530 W .185 X 7341 X .126 X

6540 W .281 X 7351 X .210 X

6545 W .021 X 7400 X .210 X

6550 W .561 X 7500 X .057 X

6560 W .701 X 8160 Y .336 X

6570 W .125 X 8200 Y .351 X

6580 W .042 X 8205 Y .351 X

7100 X .094 X 8210 Y .421 X

7102 X .084 X 8215 Y .505 X

7103 X .070 X 8218 Y .808 X

7105 X .056 X 8219 Y .948 X

7160 X .445 X 8220 Y .266 X

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NAVFACEquip. Code


Maintenance man-hour inputStandard hours



Maintenance man-hour inputStandard hours



1,000Miles Hour


1,000Miles Hour


8230 Y .293 X 8249 Y .771 X

8232 Y .497 X 8250 Y .448 X

8233 Y .692 X 8252 Y .245 X

8235 Y .790 X 8253 Y .203 X

8241 Q .983 X 8254 Y .161 X

8242 Q .878 X 8410 Y .392 X

8243 Q .570 X 8420 Y .448 X

8246 Y .386 X 8430 Y .525 X

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? 2;

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EQUIPMENT DESCRIPTIVE DATA (Complete, accurate information is essential to ensureprocurement of desired equipment)


CURRENT MFG. MODEL NO. (attach brochure, if available)




CRITICAL OPERATING REQUIREMENTS (Terrain, load/speed requirement, etc.)

JUSTIFICATION (Descriptive information is mandatory as to why a standard family itemis not suitable.)

Activity ContactFor further details: Name/Signature Code Phone No. Date

TEMC Review by: Name/Signature Code Phone No. Date

Figure H-1

Navfac p 300 - [PDF Document] (296)






BUDGET YEAR 96 EC (1 only) 0321-00


EQUIPMENT DESCRIPTIVE DATA (Complete, accurate information is essential to ensureprocurement of desired equipment)


CURRENT MFG. Pushmehard MODEL NO. Upull II (attach brochure, if available)

ADDRESS/PHONE NO. 325 W. Washington St. Outback, AL (205) 502-2552

ITEM DESCRIPTION Truck, pickup, compact, 4 x 4 5200 GVW

ATTACHMENTS/OPTIONS REQUIRED High capacity heater/ defroster required for operating in extreme cold weather.

CRITICAL OPERATING REQUIREMENTS (Terrain, load/speed requirement, etc.)Operates in below freezing weather, and must travel on snow, ice, mud and rocky terrain to reach antenna fields in remote areas.

JUSTIFICATION (Descriptive information is mandatory as to why a standard family itemis not suitable.) A standard size 4 X 4 pickup, or another 4 X 4 configuration could not gain access to these remote areas, or would not have the easy cargo accessibility of a compact pickup.(Terrain photos attached).

Activity ContactFor further details: Name/Signature Code Phone No. Date

TEMC Review by: Name/Signature Code Phone No. Date

Figure H-2

Navfac p 300 - [PDF Document] (297)





Crane operations vary widely from one activity to another. The factors listed below are required to determine the size and type of equipment tobest meet the specific operating requirements. Since mobile cranes generally perform varied operations, the data provided should reflect theoperating requirements of the primary operation of the crane. Secondary operations should be considered and data provided, when thoseconditions exceed in capacity, working radius, or other limiting factors, those of the primary operation.

I. Narrative Description of Primary Operation. Describe in detail the entire operation, giving all pertinent information:

II. PRIMARY LIFTING REQUIREMENTS1. Description of load (i.e., air conditioner, transformer, small boats, etc.).

a. Size: Height Ft. Length Ft. Width Ft.b. Weight: pounds.c. Special or peculiar handling information (i.e., strong-back, equalizer beam, spreader bar, etc.). d. Identify aircraft, boats, etc., by model/type. e. Maximum weight: pounds at minimum radius of feet.

2. Maximum required radius feet with load of pounds.

3. Height or depth of load placement (i.e., on top of roof, down in dry dock or on water etc.).

4. Sling height or special rigging dimensions.

5. Height, length, or width restrictions on crane.

6. Axle load (lbs.) or wheel/outrigger bearing capacity (psf) limitations. (Design capacities of piers, bridges, utility tunnels, roads, etc.)

Figure H-3

Navfac p 300 - [PDF Document] (298)



7. Maximum traveling lift (if required) pounds.

8. Special devices or attachments required

9. Frequency of job requirement

III. Equipment to be Replaced

1. List characteristics of crane now being used which do not meet primary lifting requirements.

2. Narrative description of operation as presently performed.

IV. Secondary Lifting Requirements

1. Narrative description of each secondary operation. (Provide only if primary requirementsdo not exceed the secondary requirements in reach, height, etc.).

2. Description of load and weight at required radius.

V. Additional Information

1. List or describe any additional information, data or requirements necessary or helpful inmaking equipment selection.

2. Size and type crane desired.

Activity ContactFor further details: Name/Signature Code Phone No. Date

TEMC Review by: Name/Signature Code Phone No. Date

Figure H-3 (cont’d)

Navfac p 300 - [PDF Document] (299)




Crane operations vary widely from one activity to another. The factors listed below are required to determine the size and type of equipment tobest meet the specific operating requirements. Since mobile cranes generally perform varied operations, the data provided should reflect theoperating requirements of the primary operation of the crane. Secondary operations should be considered and data provided, when thoseconditions exceed in capacity, working radius, or other limiting factors, those of the primary operation.

I. Narrative Description of Primary Operation. Describe in detail the entire operation, giving all pertinent information: Equipment is used forgeneral purpose lifts on base. Loads weigh from 500 to 30,000 pounds and the radius varies from 10 feet to 70 feet.

II. PRIMARY LIFTING REQUIREMENTS1. Description of load (i.e., air conditioner, transformer, small boats, etc.). Air conditioners (500 to 5000 lbs.); steel plate (2500 lbs.);

transformers (1000 to 30000 lbs.); pipe, pallets, motors, generators. a. Size: Height max 10' Ft. Length max 22' Ft. Width max 10' Ft.b. Weight: maximum 30,000 pounds.c. Special or peculiar handling information (i.e., strong-back, equalizer beam, spreader bar, etc.) N/A d. Identify aircraft, boats, etc., by model/type. Crane is for general purpose lifts. Specific primary use identificationN/A. e. Maximum weight: 30,000 pounds at minimum radius of 20 feet.

2. Maximum required radius 70 feet with load of 5500 pounds.

3. Height or depth of load placement on roof 46' high (i.e., on top of roof, down in dry dock or on water etc.).

4. Sling height or special rigging dimensions. No special rigging required.

5. Height, length, or width restrictions on crane. Height restriction only: must be able to travel (unloaded) under 12'8" overhang.

6. Axle load (lb.) or wheel/outrigger bearing capacity (psf) limitations. (Design capacities of piers, bridges, utility tunnels, roads, etc.) No limitations.

Figure H-4

Navfac p 300 - [PDF Document] (300)



7. Maximum traveling lift (if required) 3000 pounds

8. Special devices or attachments required None

9. Frequency of job requirement Daily

III. Equipment to be Replaced

1. List characteristics of crane now being used which do not meet primary lifting requirements. Cannot lift 5500 lbs. at the required radius of 70 feet.

2. Narrative description of operation as presently performed. Two lifts now required instead of one

IV. Secondary Lifting Requirements

1. Narrative description of each secondary operation. (Provide only if primary requirementsdo not exceed the secondary requirements in reach, height, etc.) All primary requirements exceed secondary requirements.

2. Description of load and weight at required radius

V. Additional Information

1. List or describe any additional information, data or requirements necessary or helpful inmaking equipment selection.

2. Size and type crane desired. Code 8254, crane, hydraulic, 30 ton capacity, swing cab; similar or equal to Pullitup model Upush II.

Activity ContactFor further details: Name/Signature Code Phone No. Date

TEMC Review by: Name/Signature Code Phone No. Date

Figure H-4 (cont’d)

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INSTRUCTIONS: Fill in only those requirements that are essential. The less restrictive therequirements are, the greater the potential for expediting your procurement at reduced cost.Specification standard or industry good practice will be specified for procurement whenvalues below are left blank.



4X2 4X4 6X4 6X6 Yard Spotter

Gross Vehicle Weight (GVW) required: lbs.

Gross Combination Weight (GCW) required: lbs.

DIMENSIONS: (Special restrictive requirements)

Length in. Width in. Height in.

Wheel base in. Turning circle ft.

Ground clearance in. Cab to axle/trunion in.

Rear axle or bogie to center of fifth wheel in.

Maximum Overall length of tractor-trailer combination ft.

Fifth wheel Height maximum in. Minimum in.(laden or unladen)


Maximum load on fifth wheel. lbs.

Maximum pay load. lbs.


Conventional Half

Tilt Sleeper

Figure H-5

Navfac p 300 - [PDF Document] (302)




Air conditioning Air Ride Suspension

Spotlights Air Ride Seats


Rated horsepower Engine compression brake

Special Equipment:

Fifth Wheel TypeFore-aft rocking

Full Oscillating

Slider 24"

Hydraulic Lift

Size of King Pin2-inch

3 1/2 inch

Trailer tow package (includes pintle hook, air glad hands and lighting socket at end of frame).

Tire tread (Highway - mud/snow, etc.)

Spare Tire and Wheel required: Yes No



Over road type close ratio

Slow off road deep wide ratio

Hydraulic Retarder: Yes No

Manual type NOTE: Automatic transmission is

Number of speeds forward the standard NAVY requirement unless otherwise requested

Special need for slow low gear

Figure H-5 (cont’d)

Navfac p 300 - [PDF Document] (303)



Fuel Tanks extra capacity gallons

Winch, (front) Rating: (line pull)

(length and size of cable)

Winch, (rear) behind cab rating (line pull)

(length and size of cable)

Roller, rear of frame for folding gooseneck trailer.

Controls, (electric) for bottom dump trailer

Lift / Tie-down attachments: Yes No

Air transportability: Yes No

Types of semitrailers to be pulled:

Length Number ofAxles

Landing GearClearance


DropdeckLow BedFolding GooseneckTiltdeckFlatdeckTankDumpRefuseOther (Describe)

Send drawings of specialty type semitrailers if available.

Special Payloads to be hauled.

Similar or equal to: Make Model

Prior buy reference: Contract Number MIPR Number

Figure H-5 (cont’d)

Navfac p 300 - [PDF Document] (304)



Special Operational Requirements: (Describe in detail: Speeds, road conditions, special payloads, and any othersignificant factors.)

Activity Contact for further details:

Name/Signature Code Phone No. Date

TEMC Review by:

Name/Signature Code Phone No. Date

Figure H-5 (cont’d)

Navfac p 300 - [PDF Document] (305)


ECONOMIC ANALYSIS(Procurement Vs. Lease)


Navy-Owned LeasedVehicle description (EC/Vehicle Type): Life expectancy Annual miles driven Vehicle MPG Fuel cost per gallon $ $ Maintenance cost ($X.XX/hr Labor cost, $ $ (40%) $X.XX/hr Materials cost)Acquisition cost $ Annual lease cost $

Cost per mile comparison

Vehicle Maintenance cost per mile $ $ Operations cost per mile (25 MG) $ $ Depreciation cost per mile $ Lease cost per mile $

Total cost per mile $ $

Cost Factors

1. The following data will be used to determine the costs associated with a Navy-owned vehicle:

a. Equipment code.b. Established life expectancy per CASEMIS Equipment Code Descriptive Reference

Table. * c. Acquisition cost of the vehicle per CASEMIS Equipment Code Descriptive

Reference Table.d. Salvage value is established as 20% of acquisition cost.e. Actual mileage of assignment ("Class A or B" assignment justification mileage, or "C

Pool" vehicle target mileage). * f. Vehicle Miles per Gallon (MPG) - Estimated (EPA) MPG from Federal Standard

Numbers 292, 307, 794 (current editions).

* Note: This information is available from the TEMC if you do not have the referenced material.

Figure H-6

Navfac p 300 - [PDF Document] (306)


ECONOMIC ANALYSISCost Factors (Cont’d)


g. Fuel cost per gallon (activity's contract cost for Defense fuel).h. Approved activity labor and material rates.

2. The costs associated with a Navy-owned vehicle are to be calculated as follows:

a. Maintenance Cost per Mile - Calculate the maintenance cost per mile using theassignment mileage, P-300 man-hour input standards, activity labor rate, and theapproved hourly material cost factor.

b. Operations Cost per Mile - Divide the established annual mileage by the FederalStandard MPG to obtain the gallons used per year. Multiply the gallons per year bythe fuel cost to obtain the annual fuel cost. Divide the annual fuel cost by theestablished annual mileage for this specific application to obtain the operations(fuel) cost per mile.

c. Depreciation Cost per Mile - After subtracting the 20% salvage value, divide theacquisition cost by the established life expectancy (in miles).

3. The following data will be used to determine the costs associated with a Leased vehicle:

a. Annual Mileage - Same as used in the Navy-owned calculations. * b. Vehicle MPG - Same as used in the Navy-owned calculations. * c. Annual Lease Cost - The annual lease cost of the specific vehicle.

d. Fuel Cost per Gallon (activity's contract cost for Defense fuel).

4. The costs associated with a Leased vehicle are to be calculated as follows:

a. Lease Maintenance Cost per Mile - Forty percent of the maintenance cost ofNavy-owned vehicles as previously calculated (forty percent is based on in-housemaintenance of leased vehicles using a 3-year replacement cycle).

b. Operations Cost per Mile - Calculated the same as the new Navy-owned vehicle.c. Annual Lease Cost per Mile - Calculated by dividing the annual lease cost by the

established annual mileage.

* Note: This information is available from the TEMC if you do not have the referenced material.

Figure H-6 (cont’d)

Navfac p 300 - [PDF Document] (307)



1. Activity: NAS Fairfax

2. Major Claimant: CINCJETFLT

3. Total IO: 1120

4. Total Inventory: 1119

5. Applicable equipment code: 0319

6. Due-ins in applicable equipment codefrom funded/budgeted procurement: 25

7. IOs in applicable equipment code: 114

8. Inventory in applicable equipment code:

a. within age: 60

b. eligible for replacement: 54

c. total: 114

9. Activity labor rate per hour: $10.00

10. Activity material cost factor: $ 8.00

11. Prior fiscal year average utilization (miles)of vehicles in applicable equipment code: 10,000

12. Prior fiscal year average utilization (miles)of vehicles in IO group: 9,000

13. Annual mileage associated with this assignment: 11,000

Figure H-7

Navfac p 300 - [PDF Document] (308)

Report of Excess Personal Property (SF-120) (Sample)

Figure H-8


Navfac p 300 - [PDF Document] (309)


SN 5







OM (






























A = LE











F = C












G = G











K = G












H =












I =













0 = G





D - N




C =











- NO


= CO










- NA








Y =














= BI-











= DI


E =



G =


H =




M =













= DE




0 =


R (H





P =




T =





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OM (


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Quality Deficiency Report (SF-3681


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Quality Deficiency Report (SF-368) (Continued)


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Quality Deficiency Report(Sample)


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Quality Deficiency Report (Sample-Continued)


Navfac p 300 - [PDF Document] (314)

Motor Equipment Utilization Record (DD Form 1970) (Trip Ticket)


Navfac p 300 - [PDF Document] (315)

Motor Euuipment Utilization Record (Trip Ticket) (Continued)

Figure H-12 (cont’d)


Navfac p 300 - [PDF Document] (316)

Dispatcher’s Log: (NAVFAC Form 11240/2)

Figure H- 13


Navfac p 300 - [PDF Document] (317)

Group Transportation and Base Mass Transit Services Summary(Sample)

From: Commanding Officer, Naval Station AnywhereTo: Commander, Naval Facilities Engineering CommandVia: Commanding Officer, Pacific Division, Naval Facilities

Engineering Command

Subj : Annual Report for Transit Facility Control # 000000 for FY 96 (GroupHome-to-work Transportation and/or Base Mass Transit Bus Services)

1. The following report is submitted covering transportation provided under Title 10,U. S. Code, Section 2632:

(a) Location: Place. State and/or County










Reporting Activity: Naval Station AnywhereActivity Population Military: 9999 Civilian: 9999

Navy-owned vehicles: USN Number, EC, and seating capacity.91-00000 0063 36

Leased Vehicles: Vehicle type, seating capacity, annual cost to lease.$

Rate of fare: per trip 000 Round trip .75

Average number passengers per day 30

(1) Total receipts(2) Expenditures (Maintenance)(3) Expenditures (Operations) including operators wages(4) Total expenditures

Total miles operated by facility during fiscal year

Appropriation chargeable 0000000

Disbursing Officer: Name and Symbol Number: A.B. See 0000

$ 6648.00$ 3700.00$ 2570.00$ 6270.00


Accounting Station Naval Facilities 00000

2. The receipts and expenditures shown above represent all operations of the transportationfacility under Title 10, U. S. Code, Section 2632.

3. A statement indicating the continuing validity of this requirement for transportation isattached.

Signature and Title

Figure H- 14


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Navfac p 300 - [PDF Document] (319)



Alpha Code Description

A SedansB Bus-BOC-37 passengers and underC Bus-BOC-38 passengers and overD Bus-IntegralE Station WagonF AmbulancesG Truck, 1/2 Ton PickupH Panels-Carryalls-Truck 1/4-3/4 TonI Truck and Truck Tractor - 1 TonJ Truck and Truck Tractor - 1-1/2 - 2 TonK Truck and Truck Tractor - 2-1/2 TonL Truck and Truck Tractor - 3 - 4 TonM Truck and Truck Tractor - 5 - 10 TonN Truck and Truck Tractor - 11 Ton and overO Trucks, Special Purpose or DesignP TrailersQ Aircraft Ground Support EquipmentR Material Handling Equipment (MHE)S Construction Equipment (utilization reporting required)T Construction Equipment (utilization reporting not required)U Grounds Maintenance EquipmentV Railway CarsW Powered Railway EquipmentX Fire Fighting EquipmentY Weight Handling Equipment (WHE)Z Miscellaneous transportation equipment

Figure H-16

Navfac p 300 - [PDF Document] (320)

U.S. Government Vehicle Operator’s Identification Card(OF-346)


Figure H- 17


Navfac p 300 - [PDF Document] (321)

Construction Equipment Operator’s License(NAVFAC 11260/2)



Figure H-18


Navfac p 300 - [PDF Document] (322)

Application for Construction Equipment Operator’s License(NAVFAC 11260/1) (Sample)

Navfac p 300 - [PDF Document] (323)

Application for Construction Equipment Operator License(NAVFAC 11260/1) (Sample)

Figure H- 19 (con’ t)


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Navfac p 300 - [PDF Document] (325)




1. AUTOMOTIVE (A-N) QTY INV % OF INV1. Inventory 2432. Out of Service:

A. Waiting (OSW) 7 2.9 B. Maintenance (OSM) 2 .8 C. Parts (OSP) 16 6.6 D. Total (OS) 25 10.3

II. OTHER VEHICLE/EQUIPMENT (O-Y) LESS R1. Inventory 228 2. Out of Service:

A. Waiting (OSW) 5 2.2 B. Maintenance (OSM) 6 2.6 C. Parts (OSP) 13 5.7 D. Total (OS) 24 10.5

III. MATERIAL HANDLING EQUIPMENT R1. Inventory 35 2. Out of Service:

A. Waiting (OSW) 0 0 B. Maintenance (OSM) 1 2.9 C. Parts (OSP) 4 11.4 D. Total (OS) 5 14.3

IV. MISCELLANEOUS (Z)1. Inventory 72 2. Out of Service:

A. Waiting (OSW) 0 0 B. Maintenance (OSM) 1 1.4 C. Parts (OSP) 2 2.8 D. Total (OS) 3 4.2

V. TOTAL1. Inventory 578 2. Out of Service:

A. Waiting (OSW) 12 2.1 B. Maintenance (OSM) 10 1.7 C. Parts (OSP) 35 6.1 D. Total (OS) 57 9.9

VI. REIMBURSABLE ($)1. Inventory 116

A. Waiting (OSW) 1 .9 B. Maintenance (OSM) 0 .0 C. Parts (OSP) 0 .0 D. Total (OS) 1


Figure H-21

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Operator’s Inspection Guide and Trouble Report(NAVFAC 9-11240/13)


Navfac p 300 - [PDF Document] (327)

Navfac p 300 - [PDF Document] (328)

Shop Repair Order(Continued)

Figure H-23 (Cont’d)


Navfac p 300 - [PDF Document] (329)

Maintenance Inspection/Service Record(NAVFAC 11200/46)

Figure H-24


Navfac p 300 - [PDF Document] (330)

Operator’s Daily PM Report, Construction andAllied Equipment (NAVFAC Form 11260/4)


Figure H-25


Navfac p 300 - [PDF Document] (331)



Navfac p 300 - [PDF Document] (332)



Block Entry

1 Active. Initial. Idle. Change. To register a new acquisition insertan "X" in the "Active" and "Initial" Blocks. Insert an "X" in the"Change" Block for equipment modification, alteration, orconversion.

2 Julian Date. Enter the five-digit Julian Date when the form wasprepared.

3 I.D./Government Tag No. Enter the USN/USNG registrationnumber, if known.

4 Commodity Code. Leave blank.

5 Stock Number. Enter the National Stock Number (NSN), if known.The item NSN is usually shown in Block 16 of DD Form 250.

6 Acquisition Cost. Enter the contract cost in whole dollars from theContract, or from Block 19 of DD Form 250. Include the cost ofstandard attachments procured and delivered with the basic unit.

7 Type Code. Enter "4."

8 Yr of Mfg. Enter the last two digits of the year of manufacture.

9 Power Code. Enter "90" for diesel-engine driven; enter "91" forgasoline-engine driven; or leave blank for nonengined.

10 Status Code. Leave blank.

11 SVC Code. Service Vehicle Category. Leave blank.

12 Command Code. Leave blank.

13 ADM Office Code. Enter the six-digit UIC of the equipmentallowance holder, such as the Command that submits the annualallowance and requirements review. When unknown, leave blank.

14 Name of Manufacturer. Self-explanatory.

15 Mfg's Code. Enter the five-digit CAGE code (Commercial andGovernment Entity) shown in Block 9 on the DD Form 250.

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Figure H-26 (cont’d)16 Manufacturer's Model No. Self-explanatory.

17 Manufacturer's Serial No. Enter the chassis serial number.

18 Length. Enter the shipping length in inches.

19 Width. Enter the shipping width in inches.

20 Height. Enter the shipping height in inches.

21 Weight. Enter the shipping weight in pounds.

22 Certificate of Nonavailability Number. Enter the MilitaryInterdepartmental Purchase Request (MIPR) number under whichthe item was procured, as shown in Block 16 on the DD Form 250.

23 PEP No. Leave blank.

24 ARD. Leave blank.

25 Contract Number. Enter the contract number under which the itemwas procured as shown in Block 1 on the DD Form 250.

26 Description and Capacity. Enter the Equipment Code (EC) longdescription. Continue Block 26 on the reverse side and enter thefollowing data. Applicable information is mandatory.

A. General(1) Warranty period(2) Warranty mileage(3) Line setting code(4) Date equipment received

B. Power Data(1) Primary engine

(a) Fuel type(b) Make(c) Model and series(d) Serial number(e) Engine specification/build code

(2) Secondary engine(a) Fuel type(b) Make(c) Model and series(d) Serial number(e) Engine specification/build code

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Figure H-26 (cont’d)Block Entry

26 (Continued)

C. Transmission Data(1) Main

(a) Type and speeds(b) Make(c) Model and series(d) Transmission specification/build code

(2) Auxiliary(a) Type and speeds(b) Make(c) Model and series(d) Transmission specification/build code

D. Body Data(1) Cab type, capacity, and model number(2) Cargo body type, capacity, and model number(3) GVW, wheel base, and chassis model number

E. Axle Data(1) Front axle ratio, type, make, model, Mfr.

specification/build code(2) Rear axle ratio, type, make, model, Mfr.

specification/build code

F. Wheel and Tire Data(1) Wheels and drive data(2) Front

(a) Quantity(b) Size, ply, load range, tube or tubeless(c) Tread (Mfr. tread design number)(d) Wheel type, number of lugs

(3) Rear(a) Quantity(b) Size, ply, load range, tube or tubeless(c) Tread (Mfr. tread design number)(d) Wheel type, number of lugs

G. Track Data(1) Pad type and size

H. Hydraulic System Data(1) Pump type, make, model, Mfr. part number

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(2) Cylinders make, model, Mfr. part number

Figure H-26 (cont’d)Block Entry

26 (Continued)I. Brake System Data

(1) Type (hydraulic, air, electric)(2) Disc or drum(3) S-cam or wedge

J. Battery Data(1) Quantity(2) BCI code (for example, 2HN, 6TN)(3) Post type(4) Size, L/W/H(5) AMPs(6) Volts

K. Manuals (operator, technical, and parts)

L. Collateral Equipage and Attachments(1) Fire extinguisher

(a) Type(b) Quantity(c) Size

M. Additional Data and Special Features(1) If a water distributor:

(a) Water pump data(b) Sprinkler data(c) Tank data

(2) If dump truck:(a) Power transfer data

(3) Fuel and cooling systems capacities(4) If generator set:

(a) Voltage(b) Capacity(c) Phase(d) Cycle(e) Amps

N. Options and Accessories Record(1) Power takeoff(2) Attachments (include serial number, part number, and

all parts data possible)Figure H-26 (cont’d)

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Block Entry

26 (Continued)

O. Parts Data (enter for each: nomenclature, Mfr. part number)(1) Starter(2) Generator/alternator(3) Regulator(4) Belt set fan(5) Belt set generator/alternator(6) Belt set power steering(7) Element, filter, fuel, primary & secondary(8) Element, filter, water(9) Element, filter, oil, primary & secondary(10) Element, filter, hydraulic(11) Element, filter, air, primary & secondary(12) Exhaust system, dual or single, vertical or horizontal(13) Spark plug(14) Fuel/injection pump(15) Carburetor

NOTE: Manufacturers identify vehicle component parts with unit/divisioncodes. Forward copies of all line set tickets, bill of materials,calibration codes, service parts identification labels, certificationlabels, or any parts identification information associated with apiece of equipment, with the equipment's DD Form 1342.

27 Leave blank.

28 Present Location. Enter name and location of the Activity inpossession (custodian) of the item.

28A Leave blank.

29 Possessor Code. Enter the six-digit UIC of the equipmentcustodian. The UIC must match the Activity listed in Block 28.

30 to 51 Leave blank.

52 Condition Code. Enter the equipment condition code. ConditionCodes are listed in Appendix I.

53 Leave blank.

Figure H-26 (cont’d)

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Block Entry

54. Remarks.

A. Transaction Code. Enter the applicable single digit TransactionCode (TC) that designates the reason for the addition, deletion, orcorrection to inventory records. Transaction codes are defined asfollows:

Transaction Code Definition

1 Acquisition: Initial receipt of newprocurement from other militarydepartments, government agencies, orcommercial sources. Include receiptfrom stock at NCBCs in Gulfport andPort Hueneme.

2 Acquisition: By transfer from the Navyactivities or Navy stock activities, otherthan those listed in Transaction Code 1.

3 Disposition: Transfer to another Navyactivity or Navy stocking activity.

4 Disposition: Disposition by sale, scrap,donation, loss, or transfer to non-Navyactivities.

5 Status Code Change: Used only whena previously reported status code inBlock 54B is being changed.

6 Modification: Change in previouslyreported equipment description (Block26) and Equipment Code.

7 Record Correction: Used only whenany of the following previously reporteddata need to be changed - - year ofmanufacture, name of manufacturer,equipment description (withoutchanging EC), bureau code, DoD code(without changing EC), and state code.

Figure H-26 (cont’d)

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B. Status Code. Enter the applicable Status Code (SC). StatusCode is a single-alpha code that designates the condition for assignment of theitem. Status Codes are defined as follows:

Status Code Definition

C Contract: Navy-owned equipmentassigned to contractors who perform ongovernment contracts.

G General Services Administration ownedequipment leased for Navy use.

H Held: Navy-owned equipment held forrehabilitation or reassignment.

M MUSE: Mobile Utilities SupportEquipment

O Operational: Navy-owned equipment inregular use (other than Status Code T)

T Tactical Units: Navy-owned equipmentassigned to the following operatingforces not listed in the Naval ShoreActivities Catalog, OPNAV P09B23-105,Part 2: Active Ships; Naval MobileConstruction Battalions (NMCB); NavalCargo Handling and Port Groups (NAV-CHAPGRU); Amphibious ConstructionBattalions (PHIBCB); ConstructionBattalion Units (CBU); NavalConstruction Force (NCF); NavalConstruction Training Centers(NAVCONSTRACEN); and SpecialOperating Units (SOU).

C. Equipment Code. Enter the six-digit Equipment Code (EC).D. Date. Enter the date received.

55,56,56A Leave blank.

57 Validation. Enter the name and title of the person who furnishesthe technical information.

NOTE: Page 2 does not concern CASEMIS. Make no entries.

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Equipment Repair Order Flow


NAVSUP Form 1250-10 Internal Flow and Distribution


PREVENTIVE MAINTENANCE CLERK. Initiates ERO completing blocks 1, 2,3, 4, 5, 6, 27, 28, 44, 48, 49, 50, 51, 53, 55, 56, 61, and enters next ERO numberfrom ERO log in ERO number block. Enter all information from ERO in log,.Attach hard card to ERO and pass to Direct Turnover/Cost Control Clerk.

NOTE: Ensure all EROs for field crew are coded 06, in block 6, for all repairsmade in the field.


DIRECT TURNOVER/COST CONTROL CLERK. Will research DTO Log andSummary Sheet. Fill out DTO Information Sheet (see figure 3-10) and attach itto ERO. Research history jackets for work deferred and enters on the DTOInformation Sheet. If complete 1250-1s are attached from Collateral, enter workdescription in block 63 and “On Order” in block 66. Have MaintenanceSupervisor sign 1250-1s into Repair Parts Custodian. Pass ERO to the InitialInspector.


INITIAL INSPECTOR. Will thoroughly inspect equipment using InspectionGuide, paragraphs 3203 and 3204. Enter all previous work deferred off to DTOInformation Sheet in block 63 of ERO. Complete blocks 7, 8, 14, 29, 30, 45, 63,72, and 73, and blocks 54 and 82 when applicable. Pass ERO to MaintenanceSupervisor for signature.

NOTE: When utilizing SAMMS EM, pass ERO package to PreventiveMaintenance Clerk for completed entry and print.


MAINTENANCE SUPERVISOR. Will ensure that ERO and package is properlycompleted and that work description is clear and concise. If everything is OK,and work described is authorized to be started, sign block 80 and date block 81.Pass ERO and completed package to the appropriate shop.

Figure H-28

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NOTE (1): Ensure an 06 ERO is made out for all Intern repairs made by fieldcrew that exceed one hour.

NOTE (2): All PMs performed by field crew will remain 01 or 02.


SERVICE OR REPAIR SHOP SUPERVISOR. Will review work descriptions andschedule equipment into shop. If OK, sign block 68. When work can beassigned to a mechanic, complete blocks 46 and 47, remove green copy of EROand worksheet and return them to protective folder. Shop Supervisor will retainas remaining copies of ERO. Issues DTO parts at this time. Before signingNAVSUP Form 1250-1s for repair parts, Shop Supervisor will ensure thatequipment cannot be repaired without those parts. Only the Shop Supervisor orhis assistant sign NAVSUP Form 1250-1s.


MECHANIC. If additional parts are required to accomplish repairs, he will notifythe Shop Supervisor of the parts needed. (Shop Supervisor will then task theTechnical Libraries to research the parts and fill out a NAVSUP Form 12501 or2. Obtain Shop Supervisor’s signature on the NAVSUP Form 12501 or 2 andissue repair parts to the mechanic. Obtain receipt signature of mechanic).Mechanic will complete all possible work listed in block 63 and enter hours andor tenths of hours expended on the item of repair in block 65. He will initials andenter his rate for each repair made in block 67. When all possible work hasbeen completed and all appropriate blocks on the ERO have been filled in, passcomplete package containing green copy of ERO and worksheet back to ShopSupervisor. At this time the mechanic with clean hands, will initial and enter hisrate on the white copy of the ERO for work performed.


SHOP SUPERVISOR. Upon receipt of mechanic’s ERO, worksheet and initialson white ERO copy, the Shop Supervisor will inspect equipment to ensure thatall repair parts bought, manufactured or use from other equipment has beenentered on worksheet. (All work to be deferred will be initialed by theMaintenance Supervisor). If unit is to be deadlined, ensure blocks 40 and 41are completed. Then recount all parts numbers, prices and quantities for repairparts and petroleum used, on ERO worksheet. Forward completed paperworkpackage to Final Inspector and unit to the final inspection line.

Figure H-28 (cont)

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NOTE: If repair parts required are NC/N/S and all efforts and means availablehave been expended, fill in “stop for parts” section of ERO and immediatelyhand-carry completed ERO package containing the NC/N/S NAVSUP Form1250/l -2s for the part or parts that deadlined the equipment to the MaintenanceSupervisor. Move unit to deadline area and preserve for deadline in accordancewith COMSECONDNCBKOMTHIRDNCB Instruction 11200.1 series.


FINAL INSPECTION. Will perform prestart inspection. Before operating, makesvisual inspection to ensure all repairs were properly made. Operate unit for 15minutes after normal temperature has been reached to ensure dependability. Ifunit is OK, leave it at Dispatch, along with hard card and obtain Dispatcher’ssignature in block 77. Date block 79. Inspector will sign block 75 and date block76.

NOTE (1): At this time, the Final Inspector will enter total time for the finalinspection in block 15 of green copy of ERO only. Forward package to CostControl.

NOTE (2): For SAMMS, EM pass ERO package to Preventive MaintenanceClerk for final print.


MAINTENANCE SUPERVISOR. Will review complete ERO package to ensureall repairs and paperwork were properly completed. He will sign all NAVSUPForm 1250-l/-2s for DTO (NC/NIS) and will indicate priority in block 3 of 1250-1/-2. Ensure that block 10 (APL NO.) of NAVSUP Form 1250-l/-2 contains properERO number in blocks 14 and 15 (WC and USN). Forward complete EROpackage to DTO/Cost Control. If unit is deadlined, see Step 9 Note.

NOTE: As soon as deadlined unit’s ERO package arrives from Shop Supervisor,ensure that unit cannot return to service. If not, immediately sign NC/NISNA VSUP Form 1250-I/-2s and assign priority in block 3. Forward completepackage to DTO/Cost Control Clerk. Time elapsed for NAVSUP Form 1250-l/-2processing and turning into repair parts for ordering should not exceed one hourfrom time entered to “stop for parts” block on deadlined ERO. If unit to bedeadlined has 01 or 02 ERO (PM), defer the item that disabled the unit andimmediately open an 04 (interim repair) ERO, complete all blocks except 15, 16,25, 75, and 76. Enter the item that disabled the unit in block 63.

Figure H-28 (cont)


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DIRECT TURNOVER/COST CONTROL CLERK. Will take all signed (but notprocessed NC/NlS) DTO chits and log them in, see step 3 of DTO Flow Chart.(At this time, have PM record clerk log ERO in (date and time) and record all PMinformation on PM Record Card and close out in the computer). Cost ControlClerk will continue with blocks 13, 15, 16, and 25. See paragraph 3301 forblock-by-block instructions on filling in all blocks of ERO. On the back of ERO(W) and continuation (W) circle each functional code from block 45 only, on workthat was actually completed. Pass to Maintenance Supervisor for final review. Ifunits is deadlined, see Step 10 Note.

NOTE: When NC/N/S NAVSUP Form 1250-l/-2 and ERO package is receivedfrom Maintenance Supervisor for unit to be deadlined, immediately check to seeif the ERO is a PM. If it is, immediately close out the PM ERO and open an 04(interim). Ensure that NAVSUP Form 1250-l/-2 contains the 04 ERO number inblocks 14 and 15, and not the PM ERO number. When this is done, log theNAVSUP Form 1250-l/-2 in the DTO Log, then check the DTO procedures (flowchart), figure 3- 13 for details. Ensure that all blocks, except 15, 16, 25, 75, and76 on ERO are completed. Ensure “stop for parts” time and dates (blocks 32and 33) are completed and accurate. Enter equipment on deadline status board.File complete ERO in history jacket. Move history jacket to deadline file.


MAINTENANCE SUPERVISOR. Will review all portions of ERO to ensure allsummaries were completed accurately. Compare work description in Block 63 toERO worksheet. If ERO (W) and (H) copies and ERO worksheets are completedneatly and accurately. Forward package to PM record clerk for filing and mailing.If there are mistakes, pass it back to Cost Control Clerk for correcting.


PREVENTIVE MAINTENANCE CLERK. After Maintenance Supervisor hasmade his final review of the EROS, pull blue copies of the ERO, continuationsheet, and ERO worksheet and file in history jacket. Forward all white copies ofERO and continuation sheet to:

Civil Engineer Support OfficeAttn 1542RNaval Construction Battalion Center1000 23’d Avenue, Bldg 1443Port Hueneme, CA 93043-4301

Send via serialized cover letter or e-mail monthly.

Figure H-28 (cont)


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Code Title Definition

A SERVICEABLE (ISSUABLE New, used, repaired, or reconditioned material which isWITHOUT QUALIFICATION) serviceable and issuable to all customers without

limitation or restriction. Including material with more than 6months shelf life remaining.

B SERVICEABLE (ISSUABLE New, used, repaired, or reconditioned material which isWITH QUALIFICATION) serviceable and issuable for its intended purpose but

which is restricted from issue to specific units, activities, orgeographical areas by reason of its limited usefulness orshort service life expectancy. Includes material with3 through 6 months shelf life remaining.

C SERVICEABLE (PRIORITY Items which are serviceable and issuable to selectedISSUE) customers, but which must be issued before Condition A

and B material to avoid loss as a usable asset. Includesmaterial with less than 3 months shelf life remaining.

D SERVICEABLE (TEST/ Serviceable material which requires test, alterations,MODIFICATION) modifications, conversions or disassembly. This does not

include items which must be inspected or testedimmediately prior to issue.

E UNSERVICEABLE (LIMITED Material which involves only limited expense or effort toRESTORATION) restore to serviceable condition and which is

accomplished in the storage activity where the stock islocated.

F UNSERVICEABLE Economically repairable material which requires repair,(REPAIRABLE) overhaul, or reconditioning includes repairable items

which are radioactively contaminated.

G UNSERVICEABLE Material requiring additional parts or components to(INCOMPLETE) complete the end item prior to issue.

H UNSERVICEABLE Material which has been determined to be unserviceable(CONDEMNED) and does not meet repair criteria, includes condemned

items which are radioactively contaminated.

S UNSERVICEABLE Material that has no value except for its basic material(SCRAP) content.

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Code Title Definition

1 UNUSED-GOOD Unused property that is usable without repairs and identical orinterchangeable with new items from normal supply source.

2 UNUSED-FAIR Unused property that is usable without repairs but isdeteriorated or damaged to the extent that utility is somewhatimpaired.

3 UNUSED-POOR Unused property that is usable without repairs but isconsiderably deteriorated or damaged. Enough utility remainsto classify the property better than salvage.

4 USED-GOOD Used property that is usable without repairs and most of itsuseful life remains.

5 USED-FAIR Used property that is usable without repairs but is somewhatworn or deteriorated and may soon require repairs.

6 USED-POOR Used property that may be used without repairs, but isconsiderably worn or deteriorated to the degree that remainingutility is limited or major repairs will soon be required.

7 REPAIRS REQUIRED Required repairs are minor and should not exceed 15% ofGOOD original acquisition cost.

8 REPAIRS REQUIRED Required repairs are considerable and are estimated toFAIR range from 16% to 40% of original acquisition cost.

9 REPAIRS REQUIRED Required repairs are major because the property is badlyPOOR damaged, worn, or deteriorated, and estimated to range from

41% to 65% of original acquisition cost.

X SALVAGE Property has some value in excess of its basic materialcontent, but repair or rehabilitation to use for the originallyintended purpose is clearly impractical. Repair for any usewould exceed 65% of the original acquisition cost.

S SCRAP Material that has no value except for its basic material content.

The FEDERAL CONDITION CODE is composed of two characters, an alphabeticSUPPLY CONDITION CODE and an alpha/numeric DISPOSAL CONDITION CODE

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Transaction Codes. A transaction code (TC) is a single-digit code to designate the cause ofaddition, deletion, or correction to inventory records (CASEMIS). (Use in block 54 of DD1342.)

Code Definition

1 Acquisition - initial receipt of new procurement from other military departments,Government agencies, or commercial sources, including receipt from stock at theNaval Construction Battalion Centers, Gulfport, Davisville, and Port Hueneme.

2 Acquisition - by transfer from other Navy activities or Navy stocking activities otherthan those listed in Code 1.

3 Disposition - transfer to another Navy activity or to Navy stocking activity.

4 Disposition - disposition by sale, scrap, donation, loss, or transfer to non-Navyactivities.

5 Status Code Change - insert the new status code of the item (TC5 will be used onlywhen a previously reported status code is being changed).

6 Modification - change in description and NAVFAC equipment code.

7 Record Correction - insert "TC7" to indicate that a change is required in the year ofmanufacture, name of manufacturer, change of item description (without changingequipment code), bureau code, change of DOD code (without changing equipmentcode), and/or change of state code. This code will not be used for any othercorrections.

8 Acquisition - reentry into active use or inventory of an item that was retrieved from adisposal point.

9 Deletion - to report a previously erroneously reported acquisition.

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Code Title Definition

A RENTED Leased from commercial source filling Lease IO

C CONTRACTED Contractor operated/Contractor replaced - No IO

E CONTRACTOR Contractor operated/Government replaced - Navy ownedIO

F LEASE-OWN IO Commercially leased equipment filling Navy owned IO

G GSA RENTAL GSA leased/rented equipment filling lease IO.

H REHAB/REASSIGN Rehabilitation/Service Life Extension Program (SLEP)

I LEASE-PURCHASE Leased equipment with option to purchase - Navy ownedIO

K GSA-OWN IO GSA leased/rented equipment filling Navy owned IO

O OPERATIONAL Government operated - Navy owned IO


Y REDISTRIBUTE Pending redistribution.

Z DISPOSITION Disposed of equipment

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STATUS CODES FOR NCFs/SOUs(Used in block 54 of DD 1342)

Code Title Definition

C CONTRACT Navy-owned equipment assigned to contractors whoperform on government contracts.

G GSA GSA owned equipment leased for Navy use.

H HELD Navy owned equipment held for rehabilitation orreassignment.

M MUSE Mobile Utilities Support Equipment.

O OPERATIONAL Navy owned equipment in regular use (other than StatusCode T).

T TACTICAL UNITS Navy owned equipment assigned to the followingoperating forces not listed in the Naval Shore ActivitiesCatalog, OPNAV P09B23-105, Part 2: Active Ships;Naval Mobile Construction Battalions (NMCB); NavalCargo Handling and Port Groups (NAVCHAPGRU);Amphibious Construction Battalions (PHIBCB);Construction Battalion Units (CBU); Naval ConstructionForce (NCF); Naval Construction Training Centers(NAVCONSTRACEN); and Special Operating Units(SOU).

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1. CHEMICAL AGENT RESISTANT COATING (CARC) (for NCFs/SOUs). TheCARC System is a combination of pretreatments, primers, and top coats. After surfacepreparation and pretreatment, exteriors of vehicles are painted with an epoxy primer,then with an aliphatic polyurethane top coat. CARC is a toxic substance. Safetyprecautions must be observed while painting with CARC.

a. Safety.

(1) No person is to apply more than one quart of CARC a day.

(2) Only one person is permitted to paint a piece of equipment at atime.

(3) Clothing to provide full skin coverage is mandatory.

(4) Rubber gloves must be worn to protect hands.

(5) A respirator is mandatory when painting with CARC.

(6) A face shield is mandatory.

(7) It is strictly prohibited to paint equipment components which reachtemperatures of 400oF or more (exhaust systems, turbo chargers). It is alsorecommended that heat transfer components (radiators, transmissions, engines) not bepainted, because CARC is an insulating material.

(8) It is prohibited to weld or use a cutting torch on CARC paintedsurfaces, because it will produce airborne toxic materials. CARC must be completelyremoved by either sandblasting or stripping with solvent followed by high-pressurewashing. Protective clothing and a respirator must be worn during CARC removal.

(9) All residue from sanding and leftover CARC from painting is aHAZARDOUS MATERIAL and must be handled with care and disposed of inaccordance with regulations and instructions. Prior to use, review all material safetydata sheets (MSDS) for each paint and solvent.

b. Paint National Stock Numbers. The NSNs for commonly used quantitiesof CARC primers and topcoats are shown in Table J-1. If you need the NSN for othercolors, check appendix B of TM 43-0139.

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TABLE J-1. Paint National Stock Numbers

(1) Primer (wash) pretreatment

DoD-P-15328 Size NSN 8030-00-

1-1/4 QT 850-70761-1/4 GL 281-27265 GL 165-8577

(2) Primers

Epoxy-Polyamide, MIL-P-23377(Contains chromates for use on nonferrous surfaces)Color Size NSN 8010-

Deep yellow 1 PT 00-229-4813Deep yellow 1 QT 00-142-9279Deep yellow 2 QT 00-935-7080Dark green 2 GL 00-082-2450Deep yellow 2 GL 01-048-6539Deep yellow 10 GL 00-082-2477

Epoxy, Coating, MIL-P-53022(Corrosion inhibiting. Lead and chromate free. For ferrous and nonferrous surfaces)Color Size NSN 8010-01-

White 1/4 QT 193-0516White 1-1/4 GL 193-0517White 5 GL 187-9820

Epoxy, Water reducible, MIL-P-53030(Lead and chromate free. For ferrous and nonferrous surfaces)Color Size NSN 8010-01-

Reddish-brown 1-1/4 QT 193-0519Reddish-brown 1-1/4 GL 193-0520Reddish-brown 1 GL 193-0521

Epoxy, VOC compliant, MIL-P-85582(Lead free, contains chromates, water reducible)Color Size NSN 8010-01-

Light green 1 QT 218-0856Light green 1 GL 218-7354

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TABLE J-1. Paint National Stock Numbers (Continued)

(3) CARC

CARC Single Component Topcoat, MIL-C-53039(Lead and chromate free; low VOC)Color Size NSN 8010-01-

Green 383 1 QT 229-7546Green 383 1 GL 229-9561Green 383 5 GL 229-7547

Brown 383 1 QT 229-7543Brown 383 1 GL 229-7544Brown 383 5 GL 229-7545

Black 1 QT 229-7540Black 1 GL 229-7541Black 5 GL 229-7542

Sand 1 QT 234-2934Sand 1 GL 234-2935Sand 5 GL 234-2936

Tan 686 1 QT 276-3638Tan 686 1 GL 276-3639Tan 686 5 GL 276-3640

Aircraft Green 1 QT 246-0717Aircraft Green 1 GL 246-0718Aircraft Green 5 GL 246-0719

CARC Two-Component Topcoat, MIL-C-46168, Type II(Lead and chromate free)Color Size NSN 8010-01-

Green 383 1-1/4 QT 160-6741Green 383 1-1/4 GL 162-5578Green 383 5 GL 160-6742

Brown 383 1-1/4 QT 160-6744Brown 383 1-1/4 GL 160-6745Brown 383 5 GL 160-6746

Black 1-1/4 QT 141-2419Black 1-1/4 GL 131-6254Black 5 GL 131-6261

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TABLE J-1. Paint National Stock Numbers (Continued)

CARC Two-Component Topcoat, MIL-C-46168, Type II (continued)(Lead and chromate free)Color Size NSN 8010-01-

Sand 1-1/4 QT 141-2416Sand 1-1/4 GL 130-3347Sand 5 GL 131-6259

Tan 686 1-1/4 QT 260-0910Tan 686 1-1/4 GL 260-0909Tan 686 5 GL 260-0908

Aircraft Green 1-1/4 QT 141-2420Aircraft Green 1-1/4 GL 131-6255Aircraft Green 5 GL 131-6262

Interior Aircraft Gray 1-1/4 QT 170-7583Interior Aircraft Gray 1-1/4 GL 146-2649Interior Aircraft Gray 5 GL 170-0132(Used on Special Electronic Mission Aircraft)

CARC Two-Component Topcoat, MIL-C-46168, Type IV(Lead and chromate free; high solids, low VOC)Color Size NSN 8010-01-

Green 383 1-1/4 QT 260-7481Green 383 1-1/4 GL 260-0911Green 383 5 GL 260-0912

Brown 383 1-1/4 QT 260-7482Brown 383 1-1/4 GL 260-0916Brown 383 5 GL 260-0917

Black 1-1/4 QT 260-0913Black 1-1/4 GL 260-0914Black 5 GL 260-0915

Sand 1-1/4 QT 260-0921Sand 1-1/4 GL 260-0922Sand 5 GL 260-7483

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TABLE J-1. Paint National Stock Numbers (Continued)

(4) Thinner, MIL-T-81772

Type (Used with......) Size NSN 8010-

Type I (Polyurethane) 1 GL 00-181-8080Type I (Polyurethane) 5 GL 00-181-8079Type I (Polyurethane) 55 GL 00-280-1751

Type II (Epoxy) 1 GL 01-200-2637Type II (Epoxy) 5 GL 01-212-1704Type II (Epoxy) 55 GL 01-168-0684

c. Painting Instructions

(1) CARC Test. Equipment painted with CARC should have "CARC"stenciled near the data plate. If not stenciled, wet a cloth with acetone and rub hard onthe painted surface for 10 seconds. Wet a clean corner of the cloth with acetone andrub the same spot another 10 seconds. If no paint comes off the second time, it isCARC (the first rub may remove overspray and make you think it is not CARC).

(2) Spot Painting or Repainting. CARC painted equipment must bespot painted or repainted with CARC only. CARC may be used on equipment paintedby the alkyd method, but alkyd paint must not be used on CARC painted equipment. When painting unit identification markings, bumper markings and vehicle tie down, useonly CARC. Using alkyd paint for this gives you areas where chemical agents will beretained.

(3) Areas to Avoid CARC. Do not use CARC on fabric, metals thathave anodized or parkerized finishes (such as weapons), hoses or flexible surfaces. CARC won't last on wood because wood expands and contracts with weather changes,and CARC is not flexible enough to move with wood, so it will crack and peel off.

(4) Step-by-Step Touch Up. There are a number of steps to followwhen you apply CARC. If you skip a step or take a shortcut, you'll end up with acoating that peels easily or one that bubbles up and falls off.

(a) Surface Preparation. Surface preparation is important. Ifyou skip or skimp on it, the paint won't stick to the surface. You can apply CARC overold CARC or alkyd paint as long as the old surface is clean and tightly bonded to thesurface. Clean off all rust, corrosion, oil, grease, moisture, dirt, and loose or blisteredpaint. CARC will blister if applied over lacquer, even if it's covered by alkyd paint.

(b) Painting. Prepare ferrous metal (steel and iron) oraluminum surfaces as listed below.

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1 Wash with liquid detergent, NSN 7930-00-282-9699,and water; Rinse with fresh water and let dry.

2 Remove all loose paint and rust by sanding or byusing an orbital grinder. When you sand old paint, use a respirator designed to filterout dust, because the old paint may contain lead or chromates. Use a HEPA vacuum,such as NSN 7910-01-068-5662, to clean up.

3 Feather the edges of good paint by sanding, or withsteel wool.

4 As soon as possible (but no longer than four hourslater) clean the area to be painted with thinner, NSN 8010-00-181-8079.

5 If the old paint is sound, and you didn't have to sandto bare metal, you don't need the pretreatment and primer, and you can skip to Step 7. Otherwise, immediately coat all bare metal surfaces with coating compound NSN 8030-00-850-7076. This protects the surface and helps the primer bond to the surface. Keep the compound off the surrounding paint because it can keep the primer frombonding to old paint.

6 After the coating is dry (at least 30 minutes but nomore than 24 hours) paint it with primer NSN 8010-01-193-0516. Stir each componentseparately until uniform. Mix the two parts well, then let stand 30 minutes before youuse the primer. Don't mix more than you can use that day, because you can't save anymixed primer. It will harden in the pot within 15 hours, and there is no way to preventhardening.

7 After application, the primer will dry hard in 30 to 90minutes, and you can add the CARC topcoat. Use either the two-component or singlepart CARC. Stir thoroughly before use.

8 The topcoat dries to the touch in 30 minutes and isthoroughly dry in 4 to 6 hours. It will be cured enough to withstand impact (walking onit) in 6 to 8 hours. Complete curing takes 7 to 14 days.

d. Unused Paint. Treat as hazardous waste any leftover paint and topcoatcomponent B, if it goes bad in the can. Good component B should be clear to paleyellow. If it's thickened or crystalline in consistency, seal it and get rid of it. You canfind disposal information in the Material Safety Data Sheets (MSDS), or at the localEnvironmental Office.

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a. General

(1) Authorization for Camouflage. As noted in Chapter 2, paragraph2.14.1.e, authorization for camouflage painting of CESE may only be granted by acognizant Theater Commander or higher authority.

(2) Camouflage Patterns. All CESE equipment required to be paintedcamouflage will use the new 3-Color Camouflage Patterns (3-CCP). Use only printeddesign patterns in the technical manual, U. S. Marine Corps Camouflage PaintPatterns, TM 4750-15/2-2. The 3-CCP system analyzes the equipment to notegeometric shapes, such as corners and side view mirrors, and spreads patches of paintover them, thus blending them. Camouflage colors are applied in patches and patternsthat are determined by computer programs. Pattern replacement and the ratio of blackto green and brown must be precise to afford maximum concealment.

(3) 3-CCP System. The 3-CCP is a system of contrasting color bandsand patches applied over the base color (Green 383) to disrupt the silhouette or outlineof the vehicle or equipment item. These bands of color which break up the outline arekeyed to vehicle surface features such as door handle, door lock, or fender that areidentifying features of that class or type of equipment.

(4) Other than 3-CCP. Those equipment items that do not have a 3-CCP are to remain the base color (Green 383) unless otherwise directed by higherauthority.

b. Application Instructions

(1) Pattern Marking. Marking the pattern on the equipment is criticaland must be within 1-inch tolerance of the appropriate drawing in the TM 4750-15/2-2(Figure J-1). Outline the pattern with chalk and use the reference points on equipmentto help keep the correct shape for each color area. Do not use straight, vertical, orhorizontal lines. All unit identification, USN registration, and safety markings are to beremoved and later reapplied to the equipment using lusterless camouflage CARC(Figure J-2). After the chalked pattern has been inspected for accuracy, chalk shouldbe replaced with CARC paint applied by a small artist's brush, since CARC will notadhere to chalk. Mark the pattern with numbers or letters which tell the painter whatcolor to use in a "paint by number" method.

(2) Color Areas. Fill in the color areas with the required color paintusing the instructions for CARC painting covered in this appendix.

c. Colors for Different Geographic Locations and Climates

(1) Desert. For desert environments one color, Sand 33303, is to beused over the entire piece of equipment.

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FIGURE J-l. Definition of Tolerance of 3-Color Camouflage Patterns


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FIGURE J-2. Application of Registration Numbers over 3-Color CamouflagePatterns


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Vehicle and Equipment Colors and Markings

Vehicle Equip Color Markings Special ColorsEquipment Type Equipment Codes & Chip No. Color and/or Marking

Sedan All White 17886 Blue See Note (6)

Station Wagons All White 17886 Blue See Note (6)

Buses 0061-0070 White 17886 Blue See Note (1) (6)

Buses, School 0063 Yellow 13415 Black 17038 See Note (1)

Ambulance 0333, 0334 White 17886 Orange/Blue See para 2.14.13

Ambulance Field 0331, 0332 White 17886 Black 17038 See para 2.14.13

Trucks, General Purpose All White 17886 Blue See Note (5) (6)

Trailers, aluminum All Unpainted Black 17038 See Note (5) (7)

Trailers, steel All White 17886 Blue See Note (5) (6) (7)

Motorcycles, Scooters 0902, 0903 Yellow 13538 Black 17038 See Note (1)

Construction and 2110-5910 Yellow 13538 Black 17038 See Notes (1)(2) Allied Equipment (except 5820-5842)

Refuse Equipment 5820-5842 White 17886 Black 17038 See Note (2)

Railway Cars 6100-6160, 6400 Aluminum* Black 17038 See Notes (2)(3)

Railway Ordnance Boxcar 6115 White Epoxy Black 17038 See Note (2)

Railway Miscellaneous 6210, 6310, 6700 Yellow 13538 Black 17038 See Note (2)6220, 6230, 63206240, 6370,6250, 6600

Railway Caboose 6340 Red 11105 Black 17038 See Note (2)

Railway Locomotives 6530-6580 Yellow 13538 Black 17038 See Note (2)

Truck, Fire, Structural, 7310-7400 Lime Yellow 13670 Black 17038 See Note (4) Aerial, Brush/Grass

Trucks; Rescue 7100-7230 Lime Yellow 13670 Black 17038 See Note (4) and other Fire Fighting Vehicles Used in Aircraft Operations

Weight Handling 8160-8430 Yellow 13538 Black 17038 See Notes (1)(2) Equipment

Trucks and Trailers 0744-0756 Yellow 13538 Red See Note (1) (7)(except 0746-0751)

Fuel Trucks 0746-0751 White Black 17038 See Note (3)

Aviation and Ground 0890 Yellow 13538 See para 2.14.5 Fuel Servicing thru 2.14.7

*2 lbs. aluminum pigment spec. TT-P-32. Type II Class B, 1 gal spar varnish MIL-V-1174.

Figure J-3

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Notes from Figure J-3:

Note (1): Black and yellow prismatic retro-reflective sheeting diagonal warningstripes shall be installed on the front and rear of buses. Other items of transportationequipment operating in congested industrial areas or constitute a traffic hazard shallalso be so striped. This shall include construction, weight handling, railway, vehiclesand equipment used exclusively for servicing aircraft on runways, taxiways, landingstrips, etc. with the exception of NAVAIR Support Equipment (SE) which shall bepainted white with yellow reflective marking tape in accordance with NAVAIRInstruction. Counterweights and boom tips on weight handling equipment shall bemarked with black and yellow diagonal reflectorized warning stripes.

Note (2): Black is authorized for the chassis or understructure of all vehicles andequipment.

Note (3): Exterior black with white lettering is authorized for car railway, dump,hopper, side and bottom dump.

Note (4): Interior black (wrinkle type) enamel will be mandatory for these types ofvehicles and equipment.

Note (5): All vehicles and equipment used exclusively on aircraft operating areas,excluding ramps, shall be painted yellow; No. 13538 with the exception of NAVAIR SEwhich shall be painted white with yellow reflective marking tape in accordance withNAVAIR Instruction.

Note (6): Markings on vehicles painted white shall be reflective color (blue) Seepara 2.14.4.b(4)(b).

Note (7): 49 CFR 571, Federal Motor Vehicle Safety Standards (FMVSS) requiresconspicuity markings on trailers and semi-trailers.

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3. Corrosion Control

a. Corrosion Conditions. Civil Engineer Support Equipment (CESE) isassigned to many locations where atmospheric and environmental conditions cancause severe corrosion and a reduction in equipment life. Corrosion can be slowed byproper cleaning and the correct application and maintenance of protective coatingssuch as paint, undercoating, and preservatives. Body corrosion occurs primarily wherepoor ventilation caused by clogged drain holes or accumulations of mud and sand allowmoisture to remain on unprotected metal surfaces.

(1) Rustproofing. All automotive CESE shall be core treated. Onlymaterial that meets U.S. Government Specification MIL-C-0083933A (MR), CorrosionPreventive, Rustproofing, Undercarriage shall be used. Appendix m lists all commercialproducts that meet this specification. Proper application and preparation of the areasto be coated or recoated is necessary. Surfaces shall be reasonably clean, dry, andfree from excessive rust, oil, grease, dust, road tar, and other foreign matter. Coretreatment of a vehicle shall be inspected during each preventive maintenance (PM)service; one scratch through the preservative can cause corrosion to start beneath therustproofing.

(2) Other Preservatives. Appendix M identifies and describes thedifferent preservative compounds applicable on CESE. Additional information can beobtained from NAVFAC P-434, Construction Equipment Department Management andOperations Manual.

b. Equipment Cycling. Equipment not used regularly must be cycled andexercised to protect it from deterioration. Cycling is "an operation or series ofoperations that recur regularly and, when completed, constitute one completeperformance," which means that all parts of an item of equipment have been operatedat their rated capacity for their intended use. Vehicles shall be road-tested under aload through their full gear range; generators shall be operated under rated load. Starting and running an engine cycles the engine but not the vehicle.

c. Live Storage. Equipment subject to long periods of nonutilization (aperiod of two PM cycles) absorbs maintenance man-hours, invites improper use, andoften suffers excess deterioration. Such equipment, other than cranes, may be placedin live storage in accordance with the provisions set forth in Appendix N.

NOTE: All cranes must be maintained in an active status and cycled weekly.

d. Deadline Preservation. All deadline vehicles and equipment awaitingrepairs must be inspected, cycled, and preserved to prevent deterioration. Deadlineequipment shall be parked in a separate location that is easily accessible andadequately drained. This location shall be out of the main traffic flow, but still highlyvisible. Constant surveillance of the deadline reduces cannibalization. Deadlineequipment must not be removed from the PM schedule; in fact, it should be inspectedmore often. Each time an item is inspected, it should be cycled as much asmechanically possible; for example, if a dump truck is down for wheel seals, cycle theengine and the hydraulic dump. Each inspection shall also ensure that all

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disassembled components are tagged, covered, and stored, all machine surfaces arepreserved, all openings are covered and weathertight, no unrecorded cannibalizationhas taken place since the last inspection, and all required parts are on order. APreventive Maintenance ERO/SRO shall be used for this inspection.

e. Beach Operations. Every effort must be made to minimize equipmentoperation near salt water. Equipment should be left behind the dune line, protectedfrom high water and salt spray. The following procedures will minimize damage causedby operating equipment in and around salt water.

(1) Pre-inspection. Prior to beach operations, equipment shall bethoroughly inspected and prepared. Ensure that all equipment is in good operatingcondition, so that the possibility of failure in the water is reduced. Inspect to ensurethat the fan disconnect works and all fording equipment is connected and watertight. Use of water resistant greases, antiseize, and antirust compounds will reducecorrosion.

(2) Operating Precautions. To reduce the possibility of radiatordamage, equipment shall enter the water as slowly as possible. Ensure that theequipment does not become submerged below its high water mark, especially whenswell and surf action are present. Caution must also be taken when operating in lowtides, because of the incoming tide. Dozers are not to be used to anchor causewaysfor extended periods.

(3) Servicing After Operations. Immediately after operating CESE in oraround salt water, thoroughly clean and wash with fresh water. Ensure that all areasare washed and all accumulations of wet sand removed. A thorough "B" preventivemaintenance inspection should be performed, with special attention given to possiblecontamination of gearbox and fluid reservoirs. If salt water is detected, the reservoirand the system must be emptied, flushed, and refilled with the appropriate fluid.

f. Recovery Procedures. Immediately after recovering equipment that hasbeen submerged, the following procedures must be taken:

(1) Thoroughly wash and clean the equipment with fresh water andensure that all accumulations of sand and mud are removed.

(2) Wash and flush out engine with an oil and diesel fuel mixture. Remove the sparkplugs or fuel injectors and turn the engine over.

(3) Wash and flush out all fluid reservoirs and compartments. Replaceall filters.

(4) Run engine and operate all equipment parts for several hours toprevent freezing. If the engine will not start, disassemble, clean, and reassemble.

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DOT Placard for Flammables

Figure J-4


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Navy Flag Officer Designation Plate

1. Vehicle flag plates of flag officers eligible for command at sea will consist of whitestars on a blue background.

2. Vehicle flag plates of flag rank specialists not eligible for command at sea willconsist of blue stars on a white background.

Figure J-5


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Locations of Markings

Figure J-6


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Locations of Markings

Figure J-6 (continued)


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Item Service Item Description


1 X X Valve Mechanism. Adjust valves as the need forservice is indicated by valve noises or engineperformance.

2 X X Ignition System. Check condition of distributor capand rotor. Check timing and distributor sparkadvance.

3 X X Spark Plugs. Clean and gap spark plugs. Replaceas required.

4 X X X Fuel System. Check fuel filter and fuel pump screensand bowls. Clean or replace as required. Adjust idlespeed and fuel mixture as required.

5 X X X Choke and Throttle Controls. Check the choke,throttle linkage, engine shut-off and emergency shut-off for proper operation. Lubricate as required.

6 X X Governor. Inspect all linkage and pins for wear andthe operating efficiency of the governor under varyingload conditions. Notice signs of surging or improperoperation. Lubricate as required. Using tachometer,check engine governed speed.

7 X X X Fuel Tank and Shut-Off Valves. Inspect fuel tanks forcondition of mounting brackets, plugged air vents,and fuel lines for leaks or chafing. Check shut-offvalve for proper operation.

8 X X X Lights. Inspect all lights, signals, and reflectors. Check condition of trailer jumper cables and junctionboxes on truck-tractors. Visually check headlightalignment.

9 X X X Battery. Check water level. Clean battery, terminalconnections, remove battery and clean box, checkhold-down bolts and brackets.

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Item Service Item Description


10 X X Starter. Check that mounting bolts are tight and thecable connections are clean and tight.

11 X X X Instruments and Controls. Check all instruments,gauges, switches, controls, and warning devices forproper operation.

12 X X X Cooling Systems. Check and tighten radiator mountsand hose connections. Clean and straighten radiatorfins, as necessary. Test antifreeze. Drain, flush, andrefill cooling system at manufacturer's recommendedservice interval for mileage/hour usage.

13 X X X Fan Assembly and Fan Belts. Inspect fan assembly. Inspect fan belts for cracks, frayed edges, and adjusttension to manufacturer's specifications.

14 X X X Exhaust System. Check for exhaust gas leakage,and excessive noise. Check rain caps.

15 X X X Clutch. Check for clutch slippage. Check that freetravel is in accordance with manufacturer'sspecifications.

16 X X X Hydraulic Brakes. Check pedal travel; fluid level; brake line condition; check for leaks; road test.

17 X X X Full Air or Air Over Hydraulic Brakes. Drain airreservoirs. Check air pressure buildup. Check brakechamber push rod. Check quick application valveand for complete release of all brakes. Check tractorprotection valve controls in normal and emergencypositions. Check operation of emergency brakeapplication for trailers. Check brake hose condition. Road test to determine if brakes function properly. Test low air pressure alarm.

18 X X All Brakes. Inspect for wear and damage. Check andlube wheel bearings as required by the manufacturer. Perform Item 16 or 17, as applicable.

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Item Service Item Description


19 X X X Leaks. Visually inspect the engine compartment,brake drums, and beneath the vehicle for indicationsof water, oil, fuel, or transmission fluid leaks.

20 X X X Lubricate. Lubricate, using lube charts andmanufacturer's specifications. Check fluid levels andfill, as required.

21 X X Engine Oil and Oil Filter. Oil change intervals shallbe based on the vehicle manufacturer'srecommended maintenance interval for mileage/hourusage.

22 X X X Air Cleaner. Check screens and oil level, service asnecessary. Replace or clean elements, as required.

23 X X Trunion Axle Bearings. Lubricate.

24 X X X PCV Valve. Check positive crankcase ventilationsystem for proper operation. Clean or replacecomponents, as required.

25 X X X Vacuum Brake Booster Air Cleaner. Clean andlubricate.

26 X X X Turbochargers, Superchargers. Check for leaks andproper operation.

27 X X X Gear Boxes. Check mounting and assembly bolts,breathers, lube levels, and indications of leakinggaskets or seals. Drain and refill at manufacturer'srecommended service interval for mileage/hourusage.

28 X X Automatic Transmission. Do Item 27, then checkautomatic transmission in accordance with the vehiclemanufacturer's recommended procedures. Checkand adjust shifting linkage.

29 X X X Universal and Slip Joints. Inspect and lubricate U-joints and slip joints in accordance with manufacturer'srecommendations. Tighten all driveline bolts.

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Item Service Item Description


30 X X X Hydraulic System. Check lines for leaks, packingglands for adjustment, controls for excessive wear. Check reservoir fluid level and vent openings. Hydraulic oil and filter change intervals will use theON condition system. The system's oil is sampledand analyzed, but oil is not changed unless oilanalysis indicates it needs to be changed, or thesystem's hours have reached manufacturer'srecommended maintenance interval.

31 X X X Air Compressor, Valves and Lines. Check oil level. Clean air filters and drain water traps. Checkcompressor unloader safety valve, belts and pulleys,and adjust in accordance with manufacturer'sspecifications. Check for leaks.

32 X X X Steering System. Check the steering linkage forexcessive looseness, proper alignment, and adjustthe steering system in accordance withmanufacturer's recommended procedures, ifnecessary.

33 X X X Differential. Check lube levels. Check for unusualnoises and indications of leaking gaskets or seals. Drain and refill at manufacturer's recommendedservice interval for mileage/hour usage.

34 X X X Axles. Retighten axle flange nuts. Check for leaks.

35 X X X Tires. Check for cuts, uneven wear, proper inflationand sizes. Replace missing valve caps. Check formatching tire size of duals, tandem bogies, andmultidrives (4x4s, 6x6s).

36 X X X Wheels. Check for rim damage and inspect for wornand elongated stud holes. Retighten all lug nuts.

37 X X X Springs. Check for broken leaves or coils, loose U-bolts, or shackles.

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Item Service Item Description


38 X X X Shock Absorbers. Check for leakage. If faulty shockabsorber action is suspected, remove the shockabsorbers and perform bench tests in accordancewith manufacturer's recommended procedures.

39 X X X Frame. Check cross members, slide rails, brackets,welds, bolts, and rivets for condition and alignment.

40 X X X Fifth Wheel. Check fifth wheel mounting plate,mounting plate bolts and safety lock. Check forcracked frame rails.

41 X X X Engine and Transmission Mountings. Inspectsupports for looseness or breaks.

42 X X X Cab. Check doors, windows, glass, seats, seat belts,cushions, mirrors, body bolts, frames, sheet metal,paint and identification markings, floor, and ensuredrain holes are not obstructed.

43 X X X Accident Damage. Inspect for accident damage,loose or defective parts.

44 X X X Windshield Wipers. Check the windshield wipers forcondition and proper operation.

45 X X X Safety Guards. Check all safety guards and be surethey are properly installed, secure, and in goodcondition.

46 X X X Trailer and Semitrailer. Perform applicableoperations. Check king pins for wear. Lubricatelanding gear.

47 X X X Parts and Components. Check miscellaneous partsand components (collateral equipage), as required.

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Item Service Item Description


1 X X Valve Mechanism. Adjust valves as the need forservice is indicated by valve noises or engineperformance.

2 X X Ignition System. Check condition of distributor capand rotor. Check timing and distributor sparkadvance.

3 X X Spark Plugs. Clean and gap spark plugs. Replaceas required.

4 X X X Fuel System. Check fuel filter and fuel pump screensand bowls. Clean or replace, as required. Adjust idlespeed and fuel mixture, as required.

5 X X X Choke and Throttle Controls. Check the choke,throttle linkage, engine shut-off and emergency shut-off for proper operation.

6 X X Governor. Inspect all linkage and pins for wear andthe operating efficiency of the governor under varyingload conditions. Notice signs of surging or improperoperation. Lubricate as required. Using tachometer,check engine governed speed.

7 X X X Fuel Tank and Shut-Off Valves. Inspect fuel tanks forcondition of mounting brackets, plugged air vents,and fuel lines for leaks or chafing. Check shut-offvalve for proper operation.

8 X X X Lights. Inspect all lights, signals, and reflectors.

9 X X X Battery. Check water level. Clean battery, terminalconnections, remove battery and clean box, checkhold-down bolts and brackets.

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Item Service Item Description


10 X X Generators. Check bearing seals for leaks. Cleandust and oil from air passages. Check condition ofslip ring, commutator, and brushes for wear andproper alignment. Instruments must functionproperly. Lubricate as required.

11 X X Starter. Check that mounting bolts are tight and thecable connections are clean and tight.

12 X X X Instruments and Controls. Check all instruments,gauges, switches, controls, and warning devices forproper operation.

13 X X Water Charge and Time Device. Inspect forfunctional accuracy and operation.

14 X X X Cooling Systems. Check and tighten radiator mountsand hose connections. Clean and straighten radiatorfins as necessary. Test antifreeze. Drain, flush, andrefill cooling system at manufacturer's recommendedservice interval for mileage/hour usage.

15 X X X Fan Assembly and Fan Belts. Inspect fan assembly. Inspect fan belts for cracks, frayed edges, and adjusttension in accordance with manufacturer'sspecifications.

16 X X X Exhaust System. Check for exhaust gas leakage andexcessive noise. Check rain caps.

17 X X X Clutch. Check for clutch slippage. Check that freetravel is in accordance with manufacturer'sspecifications.

18 X X X Hydraulic Brakes. Check pedal or lever travel; fluidlevel; brake line condition; check for leaks; roadtest.

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Item Service Item Description


19 X X X Full Air or Air Over Hydraulic Brakes. Drain airreservoirs. Check air pressure buildup. Check brakechamber push rod. Check quick application valveand for complete release of all brakes. Check tractorprotection valve controls in normal and emergencypositions. Check operation of emergency brakeapplication for trailers. Check brake hose condition. Road test to determine if brakes function properly. Test low air pressure alarm.

20 X X All Brakes. Inspect for wear and damage. Check andlube wheel bearings as required by manufacturer. Then perform Item 18 or 19, as applicable.

21 X X X Leaks. Visually inspect the engine compartment,brake drums, and beneath the vehicle for indicationsof water, oil, fuel, or transmission fluid leaks.

22 X X X Lubricate. Lubricate using lube charts andmanufacturer's specifications. Check fluid levels andrefill, as required.

23 X X Engine Oil and Oil Filter. Oil change intervals shallbe based on the manufacturer's recommendedmaintenance interval for mileage/hour usage.

24 X X X Air Cleaner. Check screens and oil level, service asnecessary. Replace or clean elements, as required.

25 X X X Turbochargers and Superchargers. Check for leaksand proper operation.

26 X X X Gear Boxes. Check mounting and assembly bolts,breathers, lube levels, indications of leaking gasketsor seals. Drain and refill at manufacturer'srecommended service interval for mileage/hourusage.

27 X X Automatic Transmission. Do Item 26, then checkautomatic transmission in accordance with themanufacturer's recommended procedures. Checkand adjust shifting linkage.

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Item Service Item Description


28 X X X Exposed Drive Chains. Check for wear and brokenor cracked links and rollers. Adjust tension, ifrequired.

29 X X X Belts, Drive. Inspect for alignment, cracked andfrayed edges. Adjust in accordance withmanufacturer's specifications.

30 X X X Universal and Slip Joints. Inspect and lubricate U-joints and slip joints in accordance withmanufacturer’s recommendations. Tighten alldriveline bolts.

31 X X X Air Compressor, Valves, and Lines. Check oil level. Clean air filters and drain water traps. Checkcompressor unloader safety valve, belts, and pulleys,and adjust in accordance with manufacturer'sspecifications. Check for leaks.

32 X X X Hydraulic System. Check lines for leaks, packingglands for adjustment, controls for excessive wear. Check reservoir fluid level and vent openings. Hydraulic oil and filter change intervals will use theON condition system. The system's oil is sampledand analyzed, but oil is not changed unless oilanalysis indicates it needs to be changed, or thesystem's hours have reached manufacturer'srecommended maintenance interval.

33 X X X Steering System. Check the steering linkage forexcessive looseness, proper alignment, and adjustthe steering system in accordance withmanufacturer's recommended procedures, ifnecessary.

34 X X X Differential. Check lube levels. Check for unusualnoises and indications of leaking gaskets or seals. Drain and refill at manufacturer's recommendedservice interval for mileage/hour usage.

35 X X X Final Drives. Check lube levels, security of bolts andcapscrews. Check for leaks.

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Item Service Item Description


36 X X X Tires. Check for cuts, uneven wear, proper inflationand sizes. Replace missing valve caps. Check formatching tire size of duals, tandem bogies, andmultidrives (4x4s and 6x6s).

37 X X X Wheels. Check for rim damage and inspect for wornand elongated stud holes. Retighten all lug nuts.

38 X X Crawler Track Assembly. Check plates, linkage, pins,and bushings for wear. Check track shoe mounting. Inspect and adjust track tension in accordance withmanufacturer's instructions.

39 X X X Sprockets. Check for tooth wear and alignment.

40 X X X Rollers. Check for oil leaks, broken flanges, flatspots, and worn faces. Rollers should turn freely.

41 X X X Springs. Check for broken leaves or coils, loose U-bolts, or shackles.

42 X X X Frame. Check cross members, slide rails, brackets,welds, bolts, and rivets for condition and alignment.

43 X X X Engine Mounts. Inspect supports for looseness orbreaks.

44 X X X Cab. Check doors, windows, glass, seats, seat belts,cushions, mirrors, body bolts, frames, sheet metal,floors, paint and identification markings, and ensuredrain holes are not obstructed.

45 X X X Accident Damage. Inspect for accident damage,loose or defective parts.

46 X X X Windshield Wipers. Check the windshield wipers forcondition and proper operation.

47 X X X Safety Guards. Check all safety guards and be surethey are properly installed, secure, and in goodcondition.

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Item Service Item Description


48 X X X Power Control Units. Cable-type: Check oil levels; check for leaks and worn or glazed linings and bands. Hydraulic-type: Check operation of control valvesand pumps. Inspect piston rods and linkage for wear. Check for leaks.

49 X X X Buckets. Check for loose plates, rivets, welds,fasteners, tooth and bit holders, and improperworking latches.

50 X X X Cutting Edges and End Bits. Check attaching bolts orclips. Check distance that wear is approaching moldboard or bit holder.

51 X X X Bearings and Bushings. Inspect grease seals forleaks. Check bearings for adjustment and alignment.Lubricate as required.

52 X X X Moldboard and Lift Arms. Check pins, pivot socket,bolts, welds, and shifting mechanism. Check list andside arms for bends and worn linkage. Check that pinkeepers are in place.

53 X X X Fairleads. Check sheaves, rollers, and mounting.

54 X X X Tagline. Check in accordance with manufacturer'sinstructions.

55 X X X Cables and Sheaves. Inspect condition of cables andattachments, replace in accordance withmanufacturer's instructions. Check sheaves, pins,and bearings for wear and broken flanges.

56 X X X Boom and Leads. Check crossmembers, slide rails,brackets, welds, bolts, and rivets for condition andalignment. Check boom harness for defective cables,pins, and sheaves.

57 X X X Dipper Stick and Racking. Check for generalcondition and alignment. Note any cracks, breaks,and loose bolts or rivets.

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Item Service Item Description


58 X X X Crowd Assembly. Check for proper operation. Adjustment should be made according to themanufacturer's instructions.

59 X X X Boom and Hoist Drum Assemblies. Check drumbearings, bushings, shafting, grease seals, andlagging.

60 X X X Swing Mechanism. Inspect gears, circle, roller path,fins, roller shafts, and bearing seals for wear. Rollersshould rotate freely. Swing locks and linkage mustoperate properly.

61 X X Center Pin, House Carrier, and Hold-Down Rollers. Inspect for wear. Adjust to manufacturer'sspecifications.

62 X X Travel Mechanism. Inspect and adjust clutches. Inspect travel lock, shafts, and linkage for excessivewear.

63 X X X Gears and Pinions. Check open gears and pinionsfor proper lubrication.

64 X X X Hammer Links. Check for bending and elongatedmounting bolt holes.

65 X X X Jaws, Liners, and Concaves. Check for wear andsecure mounting.

66 X X Toggle Assembly. Check plates, seats, wedges, andways for wear, cracks, and breaks. Check tensionspring for adjustment.

67 X X X Eccentric Shaft or Sleeve. Check for wear and leaks.

68 X X X Conveyors and Drives. Check condition of belts andsplices, alignment, scrapers and cleaners, tail pulley,chains and buckets, sprockets, and safety guards.

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Item Service Item Description


69 X X X Screen and Drives. Check for wear, mounting,alignment, and operation. Check that rivets, bolts,and braces are in place and secure.

70 X X X Bins, Hoppers, and Chutes. Check braces andfastenings. Inspect operation of gates and controls.

71 X X X Mixer Drum. Check cleanliness of drum and mixingflight, chutes, bearings, and trunion rollers for wear.

72 X X X Parts and Components. Check miscellaneous partsand components, as required.

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Appendix M. Fuels, Lubricants, Preservation, and Rustproofing Materials


1. Engine Oils: API/SAE Service Classifications and Military Specifications.The current trend of manufacturers of vehicle major components is to use both themultigrade and the single grade lubricant oils. It is suggested that in all cases youfollow the manufacturers' guide lines on lubricating oils. Basically, multigrade oils havea greater temperature range and hold up much longer than most single grade oils, andalso have better lubricating qualities.

Motor oils are classified by the American Petroleum Institute (API), The Societyof Automotive Engineers (SAE), and the American Society for Testing and Materials(ASTM). Jointly they have developed the present commercial system to designate andidentify motor oil classifications.

The lubricating oil in an engine is continually exposed to severe stresses. It maybe because a vehicle is driven with a heavy load and varying working temperaturesunder most unfavorable conditions. It is essential that the oil has the correct qualitiesand contains different additives to counteract wear, corrosion, and fatigue. Sinceengine design and operating conditions vary for different vehicles, the lubricating oilhas been adapted to the various engine types and ranges of use. The range of use forthe oil is usually indicated on the oil drum or can, for example, "For Service CD," or"For Service SG." In a number of cases, the composition of the oil may be such that ithas several different ranges of use, for example, "For SG/CD/CDII."

Engine oil classifications not included in this manual have been determinedobsolete because test hardware or fluids used to define those performance categoriesare no longer available. The following is a list of current API letter designations.

a. CD - Diesel Engine Service. Oils designated for this service are typical ofcertain naturally aspirated, turbocharged or supercharged diesel engines where highlyeffective control of wear and deposits is vital or when using fuels of a wide qualityrange, including high sulfur fuels. Also, this service provides protection from bearingcorrosion and from high temperature deposits.

b. CDII - Severe-Duty Two-Stroke-Cycle Diesel Engine Service. Oilsdesignated for this service are typical of two-stroke-cycle engines that require highlyeffective control over wear and deposits. Also, this service meets all performancerequirements of API service category "CD."

c. CE - 1983 Diesel Engine Service. Oils designated for this service aretypical of certain naturally aspirated, turbocharged or supercharged heavy duty dieselengines manufactured since 1983 and operated under both low speed, high load andhigh speed, and high load conditions. This service may also be used where API engineservice category "CD" is recommended for diesel engines.

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d. CF4 - High-Speed Four-Stroke-Cycle Diesel Engine Service. Oilsdesignated for this category were adopted in 1990 and describes oils for use in highspeed four-stroke-cycle diesel engines. These oils exceed the requirements of the"CE" category by providing improved control of oil consumption and piston deposits. They are particularly suited for on highway, heavy truck applications. When combinedwith the appropriate "S" category, for example, "SG," they can also be used in gasolineand diesel powered vehicles such as automobiles, light trucks, and vans, whenrecommended by the vehicle or engine manufacturer.

e. SG - 1989 Gasoline Engine Warranty Maintenance Service. Oilsdesignated for this service are typical of present gasoline engines in passenger cars,light trucks, and vans that operate under manufacturers' recommended maintenanceprocedures. Category "SG" quality oils include the performance properties of APIservice category "CC." Certain manufacturers of gasoline engines require oils that alsomeet the higher diesel engine category "CD." Oils developed for this service provideimproved control of engine deposits, oil oxidation, and engine wear relative to oilsdeveloped for previous categories. These oils also provide protection against rust andcorrosion. Oils that meet API service category "SG" may be used when API servicecategories "SF, SE, SF/CC, or SE/CC" are recommended.

Within each range of use, the oil is divided into different viscosity classes, forexample, "SAE 10W," "SAE 20W/20," and "SAE 30." The "SAE" classification isexclusively based on the viscosity of the oil. Oils with the single designation, forexample, "SAE 10," "SAE 20," are known as single viscous oils, or single grade. "SAE10W/20" is an example of a designation for a double viscous oil, or double grade. Thisdesignation means that with the oil it is just as easy to start the engine as with an "SAE10W" oil, and that it has the same lubricating capacity at high temperatures as an "SAE20" oil. An oil which covers three SAE numbers, for example, "SAE 10W/30" is knownas multigrade oil, and one that covers more than three, "SAE 15W/40" oils, are knownas stay-in-grade oils.

The SAE number with the letter "W" is based on a viscosity at 00F (-180C) andthe others on the viscosity at 2120F (1000C).

The Engine Manufacturers Association is an excellent reference to determine thecommercially available oils that meet API/SAE specifications. Compiled by the EngineManufacturers Association, it can be obtained for about $70.00 from EMA, 401 NorthMichigan Avenue, Chicago, Illinois, 60611.

Military Specification MIL-L-2104.

Intended Use. The grade SAE 10W oil is not to be used in high-output, two-cyclecompression-ignition engines. The lubricating oils, except as mentioned above,covered by this specification are intended for the crankcase lubrication of reciprocatingspark-ignition and compression-ignition engines used in all types of militarycombat/tactical ground equipment and for the crankcase lubrication of high-speed,

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high-output, supercharged compression-ignition engines used in all ground equipment.The oils are also intended for the same application in power transmissions, hydraulicsystems, and non-hypoid gear units of engineer/construction equipment, materialshandling equipment and combat/tactical ground equipment. The lubricating oilscovered by this specification meet service classification CDII of SAE J183 and areintended for all conditions of operational service, as defined by appropriate lubricationorders, when temperatures are above -130F (-250C).

Military Specification MIL-L-46167.

Intended Use. Lubricating oil covered by this specification is intended for thecrankcase lubrication of reciprocating spark-ignition and compression-ignition enginesused in all types of ground equipment. The specification product is intended forcrankcase lubrication under all conditions of service, as defined by appropriatelubrication orders, when ambient temperatures are in the range of 410F (50C) to -670F (-550C). The lubrication oil covered by this specification is not to replace Grade 10W,MIL-L-2104 lubricant, in areas where ambient temperatures will not be below -130F (-250C). In addition, the lubricating oil covered by this specification is intended for use inarctic regions as an all weather (year-round) power transmission fluid for militarytactical/combat ground equipment.


Military MilitarySpecification Symbol Quantity NSN

MIL-L-2104 OE/HDO 15/40 1 QT 9150-01-178-4725(SAE 15W/40) 5 GL 9150-01-152-4118

55 GL 9150-01-152-4119

OE/HDO 10 1 QT 9150-01-177-3988(SAE 10W) 5 GL 9150-00-186-6668

55 GL 9150-00-191-2772

OE/HDO 30 1 QT 9150-01-178-4726(SAE 30) 5 GL 9150-00-188-9858

55 GL 9150-00-189-6729

OE/HDO 40 1 QT 9150-00-189-6730(SAE 40) 5 GL 9150-00-188-9860

55 GL 9150-00-188-9862

MIL-L-46167 OEA (SAE 0W-20) 1 QT 9150-00-402-4478 5 GL 9150-00-402-237255 GL 9150-00-491-7197

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Military MilitarySpecification Symbol Quantity NSN

A-A-52306 CHDO 15W-40 12 QT 9150-01-351-9010(SAE 15W-40) 5 GL 9150-01-352-2962

55 GL 9150-01-351-9018

CHDO 30 12 QT 9150-01-351-9016(SAE 30) 5 GL 9150-01-352-8090

55 GL 9150-01-351-9015

CHDO 40 55 GL 9150-01-352-8091(SAE 40)

2. Gear Lubricants. Operating temperatures of axles and transmissions should bekept under 2500F (1220C). Operating at